The rapid development of technology makes various software appear that can help human work. One of the most frequently used software companies in developing their business is ERP Software. ERP software can be used to program management and help control that. In that case, it will be easier to run your business in better way, as our ERP software product is made exclusively for you from scratch and the best solution for your company in Singapore.
ERP software is a software that can make it easier for companies to manage various fields of work. The areas covered by ERP are accounting, procurement, inventory, marketing, construction, and trading. Therefore, the following is an explanation of the ERP software.
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What is Program Management?
With advances in technology, several applications have emerged that make life easier, especially in the business sector, one of which is Enterprise Resource Planning (ERP). This software is important for businesses because it helps in the implementation of resource planning by unifying planning, inventory purchasing, sales, marketing, finance, and human resources in HRM System into one big system. Therefore, companies are required to have this software to support their business. However, before discussing further about ERP that can help your business, do you know what program management is?
This software serves as the intentional application of information, skills, tools, and procedures, or a collection of interrelated projects and program activities. Therefore, this software manages various fields in a coordinated manner to create benefits that would not be possible if handled independently.
ERP Program Management vs Project Management
The Project Management Institute defines: A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources. And a project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal.
ERP project management involves organizing and managing company resources to achieve ERP software implementation goals within the stipulated time and budget most effectively and efficiently to ensure smooth and successful ERP implementation.
Project management is simply the application of knowledge, tools, and techniques to project activities to meet project requirements. Program management, on the other hand, is the management of connected initiatives that make up the program as a whole. A program is a group of projects and related program activities that are managed in a coordinated manner with the aim of obtaining benefits that are not available if managed individually. This includes desks, rules, goals, targets and requires impersonal relationships.
Why is Program Management Important?
The implementation of Enterprise Resources Planning (ERP) software is a significant investment for the company. The organization will be integrated and business procedures will be efficient using an ERP system. This project may be the most significant the company can undertake. Project management is important because it provides some of the following values:
1. Strategy and implementation planning
The project manager establishes the overall project implementation strategy and project plans. This item is critical to completing the project on schedule and on budget. Many companies are attempting to develop their own strategy, but many are inexperienced with the tools and the implementation process.
Strong project managers with systems implementation experience will be able to define key steps and best practices. They make sure the implementation goes smoothly.
2. Problem tracking and resolution
The project manager’s role is not only to solve problems, but also to ensure that the problem is identified, tracked, and properly resolved by the team. Project managers also protect budgets and schedules by managing scope, ensuring that problems don’t get bigger. Without a project manager, teams will often not know when it’s good enough, or even to escalate a problem so a decision can be made.
3. One point of communication and management
One of the most frustrating things in these projects is deciding who to talk to when things go wrong. It is important to have a voice that can manage stakeholder relationships, have a clear understanding of the current status of the project and can consolidate comments and concerns to find responses and provide back sources. This is one of the more overlooked but important roles of the project manager.
Five Stages in Program Management
Based on the PMBOK Guide (Project Management Body of Knowledge) developed by the Project Management Institute (PMI), the project management cycle or stages includes five different phases as follows:
1. Project Initiation
At this stage you have to prove that this project has value and is feasible to run. This stage usually begins with the creation of a business case document that contains an explanation of the project requirements and an estimate of potential financial benefits. Thus, we can assess the project whether the project is feasible to run within a reasonable time and cost. If successful, then the project manager will need to create a document outlining the project’s objectives and requirements.
2. Project Planning
The project planning stage begins once the project has been approved for execution. This stage is key to successful project management and has a focus on developing a roadmap for all members. Usually this plan uses the SMART method in preparing it.
3. Project Execution
The next stage of project management is project execution, which involves the development and completion of the project’s product. The project manager will reallocate resources to keep the team operating during this period. In general, various things must be done at this point, including task management, schedule management, budget management, and quality management.
4. Project Monitoring
Project monitoring is the process of keeping track of a project’s progress and results to ensure that everything goes according to plan. You can find out and rectify it right away with this monitoring process. The major goal of this stage, in general, is to keep track of the project and make sure it stays on course. You can use a Timesheet Management Tool to easily monitor and track employee time usage per project and create analysis reports with the most complete Timesheet Management Software.
5. Project Closure
Project closing is the final stage of project management. At this point, the client or stakeholders will receive the final results. Once the final output has been approved, the product will be released.
Five Streams of Program Management
The following are the five streams of program management:
1. Change management consultant
This section is responsible for the analysis and development of business “critical success factors”. In addition, change management consultant also have the responsibility to lead functional staff to determine strategies and business processes to support transformation and change management activities.
2. Corporate architect
Corporate architect has the responsibility to evaluate business/Information and Communication Technology (ICT) architecture, determine its consistency and integration with the organization’s business/ICT strategy, assess its level of alignment with the Treasury Board Chief Information Officer (CIO) Business Transformation Enablement Program (BTEP) and the Federation Architecture Program (FAP) and recommends changes to the business/ICT architecture to improve its alignment with these external factors
3. Human resource consultants
Human resource consultants have the responsibility to Develop Human Resources (HR) practice guidelines and principles recruitment and selection Conduct management and performance evaluation Develop training and development programs and create Reward and recognition programs
4. Organizational development consultants
Organizational development consultants have a responsibility to facilitate, and mediate evolution various departmental structures toward the desired results or structures of the department. In addition they also assist with organizational needs assessment and strategic planning to ensure the development of human resources to meet business goals and objectives
Project executives have responsibility for managing multiple Project Managers, each responsible for project elements and associated project teams. Establish and document project objectives, determine budget requirements. Meet with other organizational officials to ensure that all organizational (internal and external) stakeholders are committed and moving forward on project and organizational goals.
After learning about ERP program management and their advantages you will be able to better understand how they can benefit your company. You must be considering implementing an ERP system in your company. in addition, this system will help integrate your business.
One of the most trusted ERP System providers by hundreds of companies is HashMicro. We provide the most complete and affordable ERP software solutions for enterprises. Therefore, the advantage of our software is that companies and users can access together in large numbers. In addition, we provide configurable solutions according to your company’s type, structure, needs and goals. Tell us about your type of business as well as industry and we will offer you the best business solutions. Our best and also most complete system in Singapore enterprises, Hash Core ERP can keep all your company data, from the employee, financial, and other important information, with the best security system. Check out our special prices for your business efficiency.
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