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Easily Track, Manage, and Save Your Documents with Document Management System

Switch to a paperless system by using a document management system. Share any video, e-book, and other documents digitally easily and swiftly.

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Singapore’s No. 1 Document Management System

document management singapore
Singapore's Best CRM & Lead Management System

Environment Friendly

Long gone are the old ways of document sharing. Start using a cloud server to share any kind of document without using any paper.

document management system

Faster Search

Searching for the document you need will be faster. Find it with a single click!

document management software
dms singapore

Accessible from anywhere
and anytime you need

Need a document while you’re out in the field? No problem. You can get it straight from your cellphone or laptop.

document management singapore

Guaranteed Security

Says who cloud server is not safe? Our document management system guarantees your document safety with layered encryption.

Main Features of Document Management System

document management system

Folder & Subfolder
Management

Grouping documents in folders and subfolders and keeping them under the same category becomes easier.

document management software

Document & File
Management

Manage your important files in a centralized location for easier access for those who need them.

dms singapore

File Review and
Lock Management

Make it easier for all of your employees to give any input about the documents you created for them.

document management singapore

Access Management

Make a limit on who can access a file based on their authority or position in your company.

document management system

Versioning and
Timeline Management

Update your documents to the latest version easily and swiftly directly from the system.

document management software

Expiry Management

Notify the document holder automatically, e.g., the one who holds the vehicle registration certificate, that the expiry date is closing and has to be renewed soon.

Document Management Software Integration

Timesheet

With the timesheet system integrated, it will be easier to track the expiry date of every company’s document.

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Documents

Asset Management

Manage documents related to the company’s assets within one integrated system.

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FAQs

Frequently asked questions about our software solutions.

We provide various types of support, from free consultations and blueprints to training and user manuals, ensuring that your software is runs smoothly.
Our solutions are very comprehensive and designed for 15 industries. Our ERP system offers unlimited user licenses. Therefore, it can be used by everyone in your company at no additional cost.
We provide ready-made software that continually improves our development team. However, our software can also be tailored to meet the unique requirements of each of our clients.
Yes, our software has a mobile version to help you run your business better. Our mobile apps cover various functions, depending on the modules you are using.
EQUIP is web-based ERP software that can be run through the internet on any mobile device via any web browser.
We use PostgreSQL database management system, which ensures data security and scalable performance for many of simultaneous users.
We use Python, one of the most popular programming languages, to develop our software programs.
HashMicro Singapore

The Octagon #06-2A 105 Cecil Street Singapore 069534

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WHAT IS
a document management software?

Document management systems (DMS) refers to the use of a computer system and software to store, manage, and track electronic documents as well as electronic files of paper-based information that have been scanned in.

Document management software makes it easier for organizations to create, share, and store documents. With the assistance of document sharing, editing, and commenting, as well as document search, picture capture, and access management, professionals may work together more effectively.

Document management software (DMS) is used to manage the life cycle of documents throughout each stage. DMS manages documents electronically, starting with draft versions that are reviewed, published, stored, and ultimately erased or destroyed.

Sensitive information is frequently found in company papers and must be kept safe. Manual procedures, however, essentially offer no security protection. These systems are relatively simple to get into and obtain confidential information from. The document management system may be safeguarded in a variety of ways so that anyone requesting access would need to provide identification. It restricted access to those who have been given permission. The degree to which you want your document to be searchable and accessible.

When using paper and your team's inevitable editing process, it might be difficult to know whether the document you are handling represents the most recent or final version. Finding out that the paper you spent the most time working on is an outdated version may be incredibly frustrating. Utilizing document management systems with a technological focus will make it simple to resolve this issue. If you have the necessary access permissions, these systems provide tools that can keep track of all the modifications made to a document and also let you know who made what modifications or when.

There is always the significant risk that human mistakes will happen while manually filing paper documents, which might result in a document being filed under the wrong name or getting lost entirely. You can simply find all of your files with a document management system. There are various techniques to recover deleted data, even in the worst-case situation of someone erasing the document.

Data breaches are now an issue that every company must manage and take precautions against. Your documents may be safely stored with the help of document management systems, which guard against unauthorized handling, theft, fire, and spying.

Document management system can be assured that every Word document, Excel spreadsheet, PowerPoint presentation, and email signature conforms to your company's corporate design guidelines. With only a few clicks, any changes may be produced centrally by administrators and/or in the team and applied company-wide.

By using document management software, company businesses might spend less time managing and protecting massive volumes of scanned and digital assets. They could effectively track document modifications and quickly deliver documents to the right approvers and reviews.

Document management systems have five types. Content Management, Workflow Management, Record Management, Document Imaging, and Enterprise Content Management.

The use of computer systems and software to store, manage and track electronic documents and electronic images of paper-based information obtained through the use of document scanners is known as document management, also referred to as a document management system (DMS).

The document management application is useful to improve company management of various confidential electronic documents. This application can increase document security thereby reducing the risk of data leakage

Commercial property costs are expanding and so is the cost to store paper reports. A software-based DMS that can diminish the requirement for record cabinets, boxes, and capacity canisters could be a profitable resource to any venture, freeing up precious office space. Reports that have to be kept as difficult duplicates can regularly be put away in less costly areas, such as an offsite stockroom or vault.

Looking for and recovering archives can be exceptionally time-consuming - and we all know time is cash. The ordinary office laborer spends an assessed 30% to 40% of their day looking for printed reports whereas organizations on normal spend $20 in labor to record an archive, $120 in labor to discover a misfiled archive and $220 in labor to duplicate a misplaced report. These pointless report administration costs limit an organization's budget, obstruct efficiency, and restrain development potential.

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Us

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