What Is an Inventory Management System?

Inventory management system is a software designed for managing goods in a more efficient and accurate way. Operational activities tracking the item location, stock taking, and reporting and requests for restocking to suppliers will run automatically. Inventory management system enable you to automatically record and manage all inventory items. That's what makes the company required to have an online inventory management software. HashMicro's online inventory management software have a lot of features that are needed by the companies. The inventory management system can figure out which items or products are fast-moving and slow-moving. In addition, our inventory management software can also record the value and number of items automatically. It will helps the warehouse staff to be more productive and work efficiently. Inventory management apps includes features that support the tracking of items as they come in and out of your storefronts and storage facilities, a process known as inventory control. They include features that can help you maintain the right amount of stock at all times. Additionally, they include integrations that can track orders in real-time and update your accounting software automatically.

Why is it important to have an effective inventory management system?

Having an effective inventory management system is crucial for businesses as it enables them to accurately track and control their inventory levels. This system enables businesses to fulfill customer demands with optimal inventory levels, ensuring they have the right amount of stock on hand without incurring unnecessary costs or experiencing stockouts. Additionally, it also enables businesses to optimize their stock levels, reduce inventory holding costs, improve operational efficiency, and make informed decisions based on real-time data.

How does an inventory management system help optimize stock levels?

An inventory management system helps optimize stock levels by providing real-time visibility into inventory levels, sales data, and demand patterns. The system can generate reports and analytics to identify trends and make more accurate demand forecasts. By having this information readily available, businesses can adjust their stock levels to align with customer demand. This helps them to avoid overstocking or stockouts, reduce carrying costs, and maximize inventory turnover.

What is the difference between manual and automated inventory management systems?

The main difference lies in the processes and technology used. Manual systems rely on manual data entry, physical counting, and paper-based documentation. They are more prone to errors, time-consuming, and lack real-time visibility. On the other hand, automated inventory management systems leverage technology such as barcode scanning, RFID (Radio Frequency Identification), and software platforms to streamline inventory tracking, data entry, order management, and reporting. Overall, they provide real-time updates, reduce human error, and enable efficient inventory control.

Low Effort, High Result with HashMicro's Inventory Software

Tired of stockouts and overstocking? Get effortless control with HashMicro’s Inventory Software. Request your free demo today!

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Effortless Inventory Control with HashMicro Inventory Software

Seamless Inventory Tracking

Seamlessly manage and monitor stock movements from one warehouse to another or from one outlet to another.

Optimized Stock Levels

Ensure optimal inventory control with low stock notification and future inventory demand forecast.

Operational Dashboard

Monitor the stock on hand, internal transfer, stock-in, and stock-out progress from one dashboard in real-time.

Minimized Waste

Optimize inventory turnover by ensuring items sitting on the shelves longest are sold first.

Essential Features to Simplify Your Inventory Management

Designed to simplify your inventory management, HashMicro’s software gives you the tools to take control.

Find Your Solution

Barcode
Management

Manage your inventory and track stock movement across multiple locations quickly and accurately.

Lot and Serial Number Tracking

Generate lot and serial numbers automatically for easier product tracking in every warehouse.

Stock Request Management

Manage stock requests from all outlets or warehouses and automate the approval workflow.

Inventory
Forecasting

Forecast the inventory levels needed during a specific future period to ensure supply meets demand.

Inventory
Valuation

Perform inventory valuation across all warehouses at the end of each reporting period within a few seconds.

Stock Aging
Analysis

Analyze the age of your stock, evaluate and decide on future stock levels of slow and fast moving items.

Integration is One Click Away

Accounting System

Adding the Accounting System to your Inventory Management System will help you analyze inventory costs and forecast the profit and loss generated from each product.

Inventory

Purchasing System

Integrating the Purchasing System with IMS will help you plan inventory costs, control the procurement of goods, and manage orders better.

POS System

POS System helps you update and synchronize prices and products across multiple outlets.

CRM-Sales

CRM-Sales helps you automatically deduct and record which inventory is being used, sold, or consumed in real-time.

Trusted by 2.000+ World-Class Enterprises

Providing the right solutions for our clients is our focus and priority.

FAQs

Frequently asked questions about our software solutions.

We provide comprehensive support, including free consultations, blueprints, training, and user manuals, to ensure your ease of use of our software.

We understand that every business has unique needs, which a standard ERP system may be unable to fulfil. To address that, HashMicro has developed excellent capabilities to adapt its software to each client's needs every time. That's what sets us apart: you bring unique challenges, and we deliver tailor-made solutions. Every module is fully customizable, and you can mix and match to fit your business perfectly.

With comprehensive reporting, cloud-based accessibility, and an intuitive interface, HashMicro simplifies complex workflows and enhances decision-making. Book a free demo now and see how our ERP can transform your business!

We provide ready-made software that our development team continuously improves. However, our software can also be tailored to meet the unique requirements of each of our clients.

Yes, our software has a mobile version to help you run your business better. Our mobile apps cover various functions, depending on the modules you are using.

As a web-based ERP, HashMicro is compatible with any operating system and can be accessed through any modern web browser.

We use the PostgreSQL database management system, which ensures data security and scalable performance for many simultaneous users.

We use Python, one of the most popular programming languages, to develop our software programs.

Explore Other ERP Modules

We also provide other modules your business might need.

Asset

Manage your assets easily, schedule maintenance, and calculate asset value, ROI, and expenses in one platform accurately.

HRM

Calculate payroll and CPF, generate IR21, IR8S and IR8A documents, and maintain employee database using an all-in-one HRM System.

Warehouse Management

Set up inventory capacity all over the warehouse. Keep track of incoming goods and outgoing items through a single system.

What Is
Inventory Management Software?

HashMicro's Inventory Management System (IMS) is a software solution designed to track and manage a company's inventory levels, orders, sales, and deliveries. It helps businesses maintain optimal inventory levels, reduce costs, and improve efficiency through real-time data and insights.

An IMS is essential for preventing overstocking and stockouts, which can result in lost sales and higher holding costs. With automated inventory tracking, businesses can make informed decisions and streamline supply chain operations.

By integrating with purchasing, sales, and supply chain processes, IMS provides accurate forecasts based on inventory data and trends. This enables companies to respond quickly to demand changes, improve tracking accuracy, reduce costs, and enhance customer satisfaction.

Inventory management software is a digital tool that helps businesses track, organize, and control the movement of goods throughout the supply chain. It provides real-time visibility into stock levels, warehouse activity, product availability, and inventory valuation.

By automating manual inventory tasks, the software reduces errors, prevents stockouts or overstocking, and ensures accurate reporting. It’s essential for companies in retail, manufacturing, distribution, or any industry that handles physical goods.

Stock Level Monitoring: Track available, reserved, and incoming stock in real time across multiple warehouses or stores.
Barcode Scanning: Automate product identification and movement using barcode or QR code technology.
Inventory Valuation: Calculate product value using FIFO, LIFO, or weighted average methods.
Stock Transfers: Manage and record internal stock transfers between locations or branches.
Reorder Point Automation: Set thresholds and generate purchase orders when stock runs low.
Batch & Expiry Tracking: Monitor perishable or regulated items by batch number and expiration dates.

Reduced Stockouts & Overstocking: Maintain optimal inventory levels to meet demand without over-purchasing.
Improved Accuracy: Eliminate manual errors in stock counts and tracking.
Cost Savings: Lower storage, labor, and purchasing costs through better forecasting and planning.
Real-Time Visibility: Access up-to-date inventory data anytime, enabling faster decisions.
Faster Audits & Reporting: Simplify cycle counting, stock reconciliation, and financial reporting.
Scalability: Support business growth by handling more SKUs, locations, or channels with ease.

HashMicro – A comprehensive inventory management system with real-time tracking, automated restocking, batch/expiry monitoring, and ERP integration. Ideal for Southeast Asian businesses with multi-branch operations and complex stock needs.
Zoho Inventory – A cloud-based system designed for small to medium businesses, offering inventory tracking, order management, and integration with ecommerce platforms.
Cin7 – Popular among retailers and wholesalers, Cin7 combines inventory control with POS and ecommerce sync features.
inFlow Inventory – Known for ease of use and offline capabilities, inFlow is suitable for SMBs needing basic inventory, order, and invoice management.
NetSuite Inventory Management – A robust enterprise-level solution with advanced automation, demand planning, and integration with NetSuite ERP.

Start by assessing your business size, inventory volume, and operational complexity. Consider whether you need support for multi-location tracking, batch/expiry control, ecommerce integration, or mobile access.

Look for software that fits your workflows, scales with your growth, and supports integration with accounting, sales, or ERP systems. Don’t forget to evaluate local compliance features, customer support quality, and whether a free trial or demo is available to test its usability before committing.