How to Calculate Overtime Pay Based on Indonesian Government Regulations

Overtime Eligibility

Overtime wages are received by employees who work beyond normal working hours and also are calculated based on the number of extra hours they spend. Before learning to calculate overtime pay, you need to learn about its eligibility as specified in the Regulation of the Minister of Manpower and Transmigration of the Republic of Indonesia (Kemenakertrans) Decree No. 102/MEN/VI/2004 Article 1:

• Overtime hours are the: hours longer than 7 (seven) hours a day and 40 (forty) hours a week for 6 (six) workdays per one week, or;
• 8 (eight) hours a day, and 40 (forty) hours a week for 5 (five) workdays per one week or work hours during the weekly rest day, or;
• During the public holiday stipulated by the Government

The regulation also states that the maximum permissible overtime is 3 (three) hours a day and 14 (fourteen) hours a week.

Types of Overtime Pay Applied by Companies in Indonesia

In Indonesia, there are at least two types of overtime that are implemented by many companies:

a) Task Force

This type of overtime applies when urgent moments arise, for example during audits and year-end closing.

b) Stand By/Call Out

This type of paid is usually applied for overtime by manufacturing companies. Manufacturing employees work according to normal working hours, but they must be ready to work whenever there is an urgent request from factory plants. With the manufacturing system, you can automate the management of factory employees. It also includes managing employees’ pay automatically.

Related article: 7 Tips to Determine a Proper Salary Range for Employees

Employer Obligations

Before implementing overtime pay, there are several requirements that you, as an employer, should meet:

• Written instructions regarding the overtime as well as written approval from the concerned employee
• Details of the overtime implementation, including a list of employee names, also overtime duration, overtime goals, as well as overtime wages that employees will get
• Agreement letters signed by both the employer and the employee in accordance with the Regulation of the Ministry of Manpower and Transmigration No. 102/MEN/VI/2004 Article 6
  

After fulfilling those obligations, you must also provide your employees with enough rest periods and breaks as well as adequate food and drink for three hours of work or more, as explained in the regulation of the Ministry of Manpower and Transmigration No.102/MEN/VI/2004 Article 7. You can use a document management system to manage all of your employee’s documents, especially overtime pay documents. The system will also make your documents easier to search for and more secure.

Overtime Pay Calculation

Overtime pay calculation in Indonesia has been determined by Ministry of Manpower and Transmigration No. 102/MEN/VI/2004 as follows:

• Overtime pay is calculated based on employee’s monthly salary (this also include fixed allowances)
• One hour of overtime is equal to 1/173 employee’s monthly salary

In accordance with the regulations of the Ministry of Manpower and Transmigration, there will be a different calculation for overtime pay during weekdays and holidays. Below is how to calculate it.

During Weekdays

Here is the calculation of overtime pay during weekdays:

In order for you to really comprehend the calculation, see this example:

Ali’s normal working hours are 8 hours a day or 40 hours a week. Ali is required to work overtime for 2 hours per day twice. Ali’s monthly salary is Rp. 7,000,000. Then the calculation of Ali’s overtime pay is as follows.

The first hour:

2 hours x 1.5 x 1/173 x Rp 7,000,000 = Rp 121,387

The next hour:

2 hours x 2 x 1/173 x Rp 7,000,000 = Rp 161,849

Ali’s overtime pay is Rp. 283,236

During Holidays

If overtime is imposed during weekends or national holidays, the calculation is as follows.

Overtime on national holidays:

If employees are required to work overtime 8 hours a day and 5 days a week:

Illustration:

Nia works for 8 hours per day or 40 hours per week. Nia doesn’t work on Saturdays and Sundays, but the company asks Nia to work on Saturdays for 8 hours. Nia’s basic salary is Rp. 8,000,000 per month. Thus, we can calculate the over time pay as:

8 hours x 2 x 1/173 x Rp. 8,000,000 = Rp. 739,884

Conclusion on Overtime Pay

The provision of overtime pay is a policy that must be carried out in any company that applies overtime systems. Overtime pay is not the same as incentives, so companies are not allowed to replace it with incentives such as bonuses, facilities, and THR.

If an employee who works overtime pay is not paid, the company can be subject to a sanction of confinement for 1 – 12 months and/or a fine of Rp.10-100 million, based on the Manpower Act Article 187 Paragraph 1.

Overtime pay calculation is indeed very complex. Especially with a large number of employees, then you have to manage employee pay quickly and accurately. You also need to avoid manual work so that the process of monitoring employees who are overtime can be updated directly in a system. You don’t need to worry because all these jobs you can simplify with the help of HRM Software from HashMicro. This system will allow you to manage employee salaries. Thus, there will be no more errors in calculating each employee’s salary with this software. So, try a free demo now!