Easy Audit Procedures for Manufacturing Companies

The audit of financial statements is an examination of financial statements that indicates whether the financial statements in all material respects provide a true view of the financial position of a company.

Generating financial statements is not enough, because usually there are still missing data or miscalculations. The audit is carried out to ensure accuracy in financial statements. 

In manufacturing companies, the audit process is nearly identical to the audit of any other business. However, the audit process in manufacturing companies revolves around inventory balances. Here are four easy steps to conducting an audit in a manufacturing company. 

Inventory Observation

During the initial stage of the audit process, auditors must observe and physically calculate the company’s inventory. Therefore, the company needs to perform this procedure to avoid accounting fraud arising from falsifying inventory records.

You need an inventory system that helps you meet demand with optimal inventory levels, monitor stock transfers, estimate inventory requirements, and optimize stock management.

When auditors observe the inventory, they will use techniques referred to as “floor-to-sheet” and “sheet-to-floor”.

Floor-to-sheet is a technique used when the auditor selects items from the warehouse and ensures that all the items selected are included in the record, and a sheet-to-floor is when the auditor selects items that have been recorded and ensures that they are physically in the warehouse. 

Price Testing

Firstly, the inventory balance in the company’s financial statements is a function of the amount and value of inventory held by the company. After conducting an inventory observation that focuses more on the quantity of inventory, the auditor must then test the costs of the company’s inventory.

In general, inventory costs included in the financial statements are lower than the actual costs. The price testing is company carry to verify the costs incurred for materials, labor, and operating costs involved in the production process and inventory management.

To conduct the price testing, the auditor must select items from the company’s inventory and then verify (through analysis of original documentation such as invoices) that the costs are accurately recorded in the company’s financial statements.

Related article: What is Manufacturing Software & How It Can Help Your Business Grow?

Result Analysis

After conducting the inventory observation and price testing, the auditor must then analyze the results. From there, they can find out whether there are errors in the company’s financial statements or losses that have been experienced by the company.

If your manufacturing business is big, then an auditor is not enough. A team of several auditors is required to conduct an audit. Because, the bigger the company, the greater the risk of financial irregularities.

Before making conclusions, each auditor must match their results with the results of other auditors. If they find the same errors, then that means the company’s financial statements are not accurate. After that, they will have to perform a deeper examination.

Lastly, with accounting software, you no longer need to check your financial statements by involving several auditors. A good accounting system is one that a company can integrate with other systems, such as an inventory management system. With this integration, you will be able to compare your inventory quantities to their costs through a single system.

Evaluation of the Audit Evidence

After the analysis process is complete, then the auditor must make an evaluation report of all audit activities carried out. The report must be submitted to the party who appointed them to carry out the audit. In this report, the auditor must also provide advice and recommendations that help improve the company’s financial management.

Related article: 6 Sales Lead Generation Tips for Manufacturers

Conclusion

The audit process helps you understand your company’s financial condition more precisely. This can also help you prevent fraud caused by certain people who want to harm your business. This famously complex audit process can be simplified and streamlined with HashMicro’s Accounting Software.

With automation features such as a financial dashboard, cash flow forecasting, and analytical reporting. Then it can facilitate the work that has been done with an automatic system. Contact us for more detailed information about our accounting software.

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