HomeProductsAccountingRestaurant operating costs: Best practice to effectively calculate your operating cost

Restaurant operating costs: Best practice to effectively calculate your operating cost

Do you have plans to open a restaurant business? One of the important things that you need to prepare for opening a restaurant is the initial cost and a suitable accounting system. Suppose you want to run a restaurant that is successful and sustainable. In that case, you must pay attention to the restaurant operating costs. By understanding all restaurant operating costs, you have taken the right steps to maintain the restaurant’s financial health. Another right step for restaurant sustainability is implementing the best accounting system. This system will help you manage the restaurant’s finances and operating costs efficiently. You can also get a price calculation scheme for accounting software to find out a detailed description of the price and features of this system.

Download Now: Accounting System Pricing Scheme Calculations

You need to know that restaurant operating costs are costs incurred by a restaurant to be able to carry out various daily activities. Expenses include operating expenses such as taxes, payroll, transportation, employee benefits, rent, and repairs. It would be best to record various restaurant operating costs regularly using an integrated accounting system. This system can quickly and accurately determine the company’s income through related activities. In addition, by recording your restaurant’s operational costs, you can see a company’s business forecast, whether running smoothly or not. In this article, you will find the different operating costs in a restaurant, the best accounting system, and how to calculate restaurant operating costs. Read more below!

Also read: 4 Best Accounting Software in Singapore


What are the Different Types of Operating Costs?

Restaurant operating costs are the costs you incur while running a restaurant. Restaurant operating costs are divided into three categories: fixed restaurant operating costs, variable restaurant costs, and mixed restaurant expenses. The following is a complete explanation of each type of restaurant operating cost:

Fixed restaurant operating costs

Fixed costs remain largely constant from month to month because they are not related to sales. This costs include insurance, loan payments, rent, and licensing fees. You will find it easy to include these expenses in the company’s budget because fixed costs tend not to fluctuate. In addition, fixed costs usually rarely change despite an increase or decrease in the number of items you produce. However, fixed costs may change at any time in the future. Still, these changes usually occur over a fairly long period.

Variable restaurant costs

The things that are included in restaurant variable costs are food, hourly wages, and utilities. You may find it difficult to predict variable costs, especially when opening your restaurant, because the output varies. You will also have difficulty budgeting variable costs because of this difficulty. In simple terms, variable costs are costs that depend on the output. Variable costs are constant amounts per unit that your company produces. If production and output increase, your variable costs will also increase. But you don’t have to worry because, after a few months, you can determine the results you expect each month.

Restaurant mixed expenses

Restaurant mixed expenses are also known as expenses that have a fixed cost component and a variable cost component. This type of cost is also known as semi-variable cost. Semi-variable costs are costs whose total changes disproportionately with changes in the output of the activity driver. In addition, the cost per unit changes inversely with changes in activity output. Some of these semi-variable costs change with volume or usage.

On the other hand, some behave in a fixed manner for a certain period. Simply put, these costs resemble fixed costs at a given level of sales and change as sales or production increase. An example of a semi-variable cost is overtime pay. This pay does not exist or become a fixed cost below a certain production level. On the other hand, overtime pay becomes variable when it is above that production level. Three important characteristics characterize semi-variable costs, namely:

  • Total semi-variable costs fluctuate with activity.
  • The part of semi-variable costs that changes according to activity is a variable cost.
  • The share of variable costs changes in proportion to activity.


How to Calculate Your Restaurant’s Operating Costs

how to calculate restaurant operating costs

Restaurant operating costs cover many different things. This cost depends on the type of restaurant, location, and the profitability goals of your restaurant business. When you own and open a restaurant, you will need to understand how to manage operating costs effectively. You also have to be careful about all restaurant operating costs. That way, you can save expenses while increasing the profits of your restaurant business. To achieve this, you must first know how to calculate restaurant operating costs. Your restaurant operating costs are the sum of all your fixed, variable, and mixed restaurant expenses. Here is an example:

Nami opened a small seafood restaurant in one of the cities in Singapore. He wanted to know the operating costs of his restaurant. Nami has compiled a list of all expenses each month with the following details:

Fixed cost

  • Rent: $5,000
  • Equipment: $1,000
  • Maintenance: $500
  • Marketing: $200
  • Tax: $1,500

Total fixed costs: $8,200


Variable and semi-variable costs

You can calculate these two costs using the main cost formula. This formula calculates the total cost of labor and CoGS.

CoGS + total labor cost = main cost

CoGS: $8,000

Total labor cost: $15,000

Nami’s main cost is $8,000 + $15,000 = $23,000

Total operating costs of the restaurant = $8,200 + $23,000 = $31,200

You can conclude that Nami spends $31,200 per month on the operating costs of her restaurant. This indicates that sales from Nami’s restaurant business must at least reach the same amount as operating costs to break even.

Also read: 5 Best Finance Software to Boost Your Business



Restaurant operating costs are costs incurred by a restaurant to be able to carry out various daily activities. Expenses include operating expenses such as taxes, payroll, transportation, employee benefits, rent, and repairs. There are three types of restaurant operating cost, namely fixed cost, variable cost, and restaurant mixed expense. If you want to calculate your restaurant operating cost, you need to sum of all your fixed, variable, and mixed restaurant expenses. In addition, you can use the best accounting system to help you manage your restaurant finances, including the operational cost. This system will help you produce accounting data accurately. One of the greatest accounting system vendors in Singapore is HashMicro.

Download Now: Accounting System Pricing Scheme Calculations

You can choose HashMicro’s fully featured accounting system to help you manage your restaurant operating cost automatically. Furthermore, there are so many benefits you can get, such as optimized efficiency, real-time data, improved accuracy, and increased profitability. This integrated accounting system has so many great features to help all of your finance work from journal to reports. In addition, you can also use HashMicro’s pricing scheme to get a full description of the price. Immediately switch to HashMicro and get the best offers and free demo!


Interest in getting savvy tips for improving your business efficiency?

Femri Resdifianti
Femri Resdifianti
Femri is an explorer who sails through all kinds of seas of writing in search of a treasure trove of new knowledge. She likes to express her complicated thoughts in writing - a content writer at HashMicro.


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