The project manager’s (PM) daily routine circles around making a project solve collaborate with their team while managing the resource and budget. With all the complexities,
it’s better if you start considering applying project management software. This software is Integrated with several systems, one of which is an accounting system that enables you to create invoices automatically, manage the payment, and track budget absorption.
This article will explain to you how project management software can help your business.
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Read also: How to Simplify Construction Project Management Processes
Project management software helps the tasks of a PM and the team in completing a project in much more simplified and efficient ways.
It is possible because the software covers various task distribution, time tracking, budgeting, resource planning, team collaboration, and many more. Here are the features of project management software that we have compiled.
Planning
In planning a project, there are a lot of things that need to be considered. For example, a PM needs to pick competent people and estimate the required resource to join the team. Or, the PM should be able to manage the entire team and project data easily and securely on a single work management platform.
To assist the PM, the system in project management software provides one database that records all project activities. Therefore, it can be the reference for the current project to help the planning process.
Scheduling
Setting up a target for project completion will help the PM in creating an accurate timeline. The project management software will also notify the team member regarding the upcoming deadline or miss any task.
With the Kanban management view interface, PMs and their team can easily operate the system. In addition, the user can track the progress of the project in a very straightforward yet interactive interface. Timesheet management systems can help the organization to manage projects’ task distribution and monitor their progress. Evaluate your staff’s performance in completing the tasks.
Estimating
To estimate the requirements for the whole project, the software can assist PM in analyzing every possibility based on historical data of the previous projects.
The estimation decision is vital because the company needs to calculate the ROI of the project before the valuable resources are invested.
Moreover, the correct estimation can decide how much time is spent to complete that project, the company’s budget, and revenue goals.
Tracking and Management
Although a PM has prepared for the project thoroughly and anticipated every possibility in the future, it will not guarantee the project’s success. Starting a project, PM and the team must monitor the progress to ensure that it’s on track. Project tracking allows teams to stay on the same page with their tasks and deadlines.
Time Tracking
Project management software will help you in tracking how long certain people take time to finish their tasks. Therefore, this software can be a measurement to see how productive the employees are.
This feature also allows PM to regulate vendors or part-time workers.
Task Management
Task management is the distribution of tasks and obligations to the team members, as well as, keeping track of the backlog. If the task management is done well, the benefit is that PM can identify the troubles early and prioritize the project’s progress.
Moreover, this software can handle projects on a large scale and across departments. The system can identify task priority, and if there’s productivity trouble, PM can assign the right person to solve it through the Gantt charts.
Budget and Expense Tracking
PM can know how many resources they have spent during the project running by tracking the budget and expenses.
Analysis and Report
This feature helps PM to view the data during the process running in another form other than the Gantt chart so PM can easily digest the information.
This type of information will be helpful for a mid-project pivot. If there’s any task that requires additional resources or any department that is not on track, PM can handle this situation quicker.
Collaboration
One of the biggest challenges in running a project is how to make sure that every aspect of the project is connected and can collaborate. Large-scale collaboration is also possible if the software that you use is cloud-types.
Project management CRM software can upload project-related documents or data to the system so all users can access the information.
Project Management Software Benefits
Applying project management software will simplify PM and team tasks and ensure that it runs on the track. In addition, this system facilitates everyone in the project to know what they must do and when they must finish it.
Team collaboration in the system also ensures that the team knows the progress of the project. Therefore, the team can avoid miscommunication.
It applies to the client too. With a cloud-based system, the client can access the project update and its task division. They can give feedback and edit relevant things as long as they have the username and password.
Conclusion
Choosing the right project management software for your necessity is crucial. The software must simplify your project management and not add a never-ending complexity.
Project management software from HashMicro can be an exact solution for your company. Not only that, it offers complete features and an interactive interface and has an unlimited license.
Your company does not need to pay an additional charge per user to access the system. For companies that often have large-scale projects, HashMicro would be a good option. You can start HashMicro’s Project Management Software demo for free now.
