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HomeIndustriesWhat Is a Visitor Management System and Why Do You Need One?

What Is a Visitor Management System and Why Do You Need One?

How many people visited your office today? What about yesterday? What about those who came to your office on May 27, 2018? Seems like you will have some difficulty answering this question. Even if you can, you might need to open piles of disheveled paper from the shelves or open that Excel document on your computer and count them manually. Especially if your company is holding an event Visitor data is important because a report also looks at how the event went. Nowadays, there is a technology called ERP software.
With the right ERP system, you are able to hold visitor’s data much easier, especially with the most complete Management System in Singapore.

If you do the math yourself, you could make mistakes because of human error. Especially in large events, an event management system is needed that can handle everything from registration to budget management. Also, You can use a visitor management system to manage your visitor at the event.

Well, so now we have these questions: how accurate is that data? Are the names in that document is correct? What about their visiting time? Did you know which employees they visit? Some offices have an unlocked lobby and room, yet restricted. How do you know that no visitor enters that room without a particular intention?

In order to answer those questions, in this article, we will elaborate on what visitor management is and its benefit.


Visitor Management System: A Definition

The visitor management system is a technology that tracks visitors entering your office. These visitors can be your client, courier, interviewee, contractor, consultant, or maybe the cousin of your CEO’s grandma. The point is, that anyone who is not a full-time employee is a visitor.

This system replaces the conventional visitor record with a medium that is more accessible. It gives you access to monitor the visitor that enters your buildings, campuses, or other facilities. It is possible because the visitors have to log in and use ID badges if they wish to enter certain places so the management can keep an eye on them.

The Benefits of Visitor Management System

The replacement of the traditional visitor management method with technology presents new benefits. In general, a visitor management system increases an organization’s productivity and efficiency, Here is why:

1. Improve site comfort

The priority of an organization should be the safety and comfort of the working environment, the facility, and the worker. This kind of security can only be achieved if the organization implements a visitor management system. Thus, it will ensure that there is no intrusion from irresponsible people.

If the security is there, another benefit comes along the way. The environment and the facility will be a place where employees experience comfort and good ambiance while interacting with the customers.

You can also set up a help desk & ticketing system for your customers. This system will help you serve your customers through direct interaction between the admin and also the customer. The system can also handle calls, emails, and tickets on one platform.

download skema harga software erp
download skema harga software erp

2. Build a strong reputation with the visitor management system

The visitor management system can help organizations build a strong brand reputation. A good system can create a mutual dependency and trust between employees and visitors.

A strict security system will impress the visitors who enter your office. The truth speaks, it will affect your brand reputation. They know that your organization takes its security management seriously, and so does the business management.

3. Efficient site control

visitor management system

This system helps you control your site efficiently. Everyone inside your office facility is detected, thanks to the visitor registration system.

With the visitor management system, you can easily track who is where and who enters and leaves the building. If one day, there is an emergency situation such as a disaster or fire, the evacuation team can prepare for a successful evacuation process. Hence, if there are any visitors trapped they can be located easily because the system can access their ID badges on any device at any time.

4. Site Security

Espionage often haunts business owners. The prevention of theft and vandalism must be done and this is the task that the visitor management system is capable of.

This system will keep a tab open to monitor a registered visitor with ID badges. With the ID badges hanging around, it does not only stop theft but also makes the employees to be more alert.

5. A cost-saving solution

In contrast with the security solution that uses scanning technology, the visitor management system is more cost-saving and more efficient.

One of the excellence of this system is how flexible and scalable it is. Yes, you can also select features that you only need. Therefore, with a budget-friendly investment, you can have a system that supports your organization that boost its efficiency.


With a number of advantages of the visitor management system, it is clear that this system is important. Not implementing it in your business will only hamper your business growth in the future. HashMicro presents the best solution to help your business operations with the best visitor management system HashMicro.


Visitors to your property or building can be tracked with this system. Keep track of crucial information like arrival and departure times, the purpose of a visit, the names of any residents who are awaiting guests, and so on, without the need for paper. You can choose the right ERP vendor after calculating the ERP software pricing scheme. Tell us about your type of business and industry and we will offer you the best business solutions. If you want to get a free demo of our tour product, click here!

Interest in getting savvy tips for improving your business efficiency?

Syifa Fadiyah
Syifa Fadiyah
In my role as a content writer, I regularly produced a few articles to assist businesses in need of a system. In addition, I authored a few helpful articles that are related to the method that businesses use.

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