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5 Production Planning Steps

It serves as a guide for the company’s manufacturing activities. This process needs to run in the company by determining and sequencing the actions taken to achieve production targets. All staff involved can find out everything related to the process. With manufacturing software, companies can assist in the production planning steps.

Production planning is an administrative process in a manufacturing business. So it is necessary to ensures that the required raw materials, staff, and other items have been procured and ready to manufacture the finished product according to the specified schedule.

The following are several production planning steps:

Estimate the demand for your product

Estimate consumer demand so that businesses can know how many products the company needs to produce over a certain period. The company may already know the number of confirmed orders for the next few months. However, you do need to keep predicting how many more may be there.

There are different methods of estimating the demand for your product. Traditional techniques for estimating product demand are based on historical information, such as past orders placed by customers. While this is a widespread method, you need to consider external and internal events in your business environment that can change past patterns. Some examples are recent market trends, economic slowdowns, or marketing campaigns that can increase or decrease product demand compared to what has happened in the past.

Determine potential options for the production process

Define the various production options available to meet the estimated product demand. For example, if you want to produce a specific product, you need to use machines, human resources, and materials. 

Firstly, start by mapping out all the stages of planning your production. The production process plan will be different and unique for each company. Determine the necessary resources to complete each task involved in the production process. Look at how different combinations of resources result in additional production times and costs, such as:

  • Human resources 

Determine the number of staff involved in each stage of the production process, their availability, and costs. Make sure their time is well spent.

  • Machinery and Equipment 

Identification of the machines required and their availability, including any maintenance or replacement that may be required.

  • Ingredients

Make a list of all the materials needed for production and how you will get them. Review the supplier’s capabilities, including delivery times. Having the materials available when needed is essential for the production process.

  • Inventory 

Consider ways to optimize your list. Storing large amounts of stock requires a lot of costs. On the one hand, keeping a small amount of inventory is also risky because there can be fluctuations in demand from time to time.

Select options for products that use the combination of resources more effectively

Compare the costs and times of each potential production option. Select the option that uses the most efficient combination of resources and which allows product demands to be met. The option chosen must maximize the company’s operational capacity. Always make sure that the company can cover the costs involved in the production process, such as purchasing materials as well as paying staff salaries.

Provide your production plan with all the departments and staff involved. Suppose everyone knows what to do and what materials and equipment to use for each production process task. In that case, the chances of running a smooth operation of operations will be even higher.

Performance monitor and control

At this stage of production planning, make sure that the process has gone according to plan. Monitoring and controlling is about comparing what happened with what should have happened. Have a control system in place to help detect problems as soon as they occur, giving you more time to fix them before it’s too late.


Be prepared to adjust plans if needed. Production plans must be flexible to accommodate changes in customer demand. Besides, you need to take into account the possible risks that may arise during the production process. Examples include machine failure, workers falling ill, or suppliers not delivering on time and having a risk mitigation plan.


A production plan will help to meet product demand while minimizing production time and costs by simplifying processes, reducing the waiting time between operations, and optimizing the use of the plant, equipment, and inventory. You have to align your production planning steps with your strategy and business plan and support production planning in coordination with other departments, such as procurement, finance, and marketing.

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Anatha Ginting
A full-time Content Writer at HashMicro. Strive to develop my writing skill and knowledge in terms of business, technology, and other relevant issues.


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