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      HomeProductsInventoryHow Businesses Reduce Storage Costs with Inventory Software

      How Businesses Reduce Storage Costs with Inventory Software

      Are Singaporean businesses grappling with the challenges of escalating storage costs? In a landscape where space comes at a premium, enterprises face a pressing dilemma: the need to streamline storage expenses without compromising operational efficiency. Slow-moving inventory, inefficient warehouse management, and suboptimal utilization of available space remain significant hurdles for businesses across the city-state.

      According to recent data, storage expenses can account for a substantial portion of a company’s overall operational costs, highlighting the urgency for innovative solutions that optimize storage while enhancing productivity.

      Amidst these challenges, the integration of advanced Inventory Software emerges as a compelling solution, empowering businesses to curtail storage expenses while maximizing the utility of their available space.


      Table of Content:

        Key Takeaways

        • Essential features of Inventory Software, including automated reordering rules, insightful inventory analyses, and efficient batch picking capabilities, help businesses curtail unnecessary storage costs while maximizing space utilization and enhancing operational efficiency.
        • Challenges contributing to increased storage costs include unnecessary inventory, low sell-through rates, inefficient warehouse storage, and an unorganized inventory management system. Strategic measures, like speeding up sales, optimizing warehouse layouts, and utilizing Inventory Software, effectively address these issues.
        • Calculating storage costs involves considering factors such as warehouse size, rent, utilities, personnel costs, insurance, property taxes, and maintenance expenses. Inventory Software, paired with Accounting Software, facilitates detailed cost calculations to aid businesses in optimizing their storage expenses.


        Why You Need to Use Inventory Software for Storage Costs

        inventory control system

        In order to choose the right software provider, you need to know what the best Inventory Software could do for you. Great software should be an all-in-one tool that can give various benefits in one platform. It should simplify your warehouse management and increase the effectiveness of your overall warehouse storage. However, remember that these aspects are only the basics. It would be far more advantageous if your software provider could give these additional top three benefits in their Inventory Software.

        1. Easy inventory tracking and monitoring

        Automating manual tasks is an essential purpose of a software. It should be able to monitor the number of stock on hand, the stock movement both in and out, and the stock movement between multiple locations. HashMicro Inventory Software can do this task with its barcode and serial number tracking. If your product or material has a serial number or barcode, you can track its whereabouts in real time from one dashboard.

        2. Optimized inventory control

        Inventory software also allows a more effective inventory control. Some providers have the ability to manage stock requests from other warehouses, but HashMicro goes above and beyond. This Inventory software can forecast the amount of inventory you should keep in your storage. Inventory software can visualize the best way to store items in your warehouse according to size and available space. Moreover, HashMicro Inventory Software can also be integrated with the Asset Management Software for maximum optimization.

        3. Minimized waste

        One valuable benefit of having an optimized inventory is minimizing the amount of waste in your production process. Inventory software can reduce storage costs by ensuring that no items go to waste. You can set up automatic alerts to notify you when your stock is about to expire so you can sell those items first. Specifically in HashMicro’s software, the system can also accurately evaluate and decide future stock levels of your items. Overall, these features can ultimately reduce on-hand inventory. 

        4. Automated reordering rules

        Inventory Software allows you to set up automated reordering rules based on inventory levels and demand forecasts. By implementing intelligent restocking guidelines, this software ensures that you maintain optimal stock levels without overstocking, consequently reducing unnecessary storage costs.

        5. Insightful inventory operations analysis

        With Inventory Software, you gain access to detailed analyses of your inventory operations. It helps you identify slow-moving items, excess stock, or inefficient storage practices. By leveraging these insights, businesses can make informed decisions to optimize inventory and minimize storage expenses.

        6. Efficient batch picking capabilities

        Inventory Software often includes batch picking features, enabling the consolidation of multiple orders or items into a single picking wave. This efficiency in fulfillment operations significantly reduces the time and resources required for individual item picking, leading to better use of storage space and ultimately lowering storage costs.

        7. Strategic warehousing management

        Inventory Software offers strategic warehousing management features such as put-away strategies and racking capacity reports. These tools optimize storage by ensuring the most effective placement of items within the warehouse, maximizing space utilization and minimizing unnecessary storage expenses.

        These pivotal features for reducing storage costs are seamlessly integrated into HashMicro’s cutting-edge Inventory Management Software. By leveraging this comprehensive solution, businesses gain the advantage of automated reordering rules, insightful inventory analyses. Click on the banner below to explore our pricing schemes and unlock the potential for cost-effective inventory management!

        download skema harga software erp
        download skema harga software erp

        How Do Storage Costs Arise and How to Reduce Them

        The cost of storing a company’s inventory can be rather high, and this expense can quickly pile up over the course of the company’s lifetime. The cost of maintaining inventory rises as a result of a multitude of problems, all of which need to be resolved strategically in order to reduce unnecessary storage costs. Here are four common issues that can increase your storage costs and the ways to reduce them.

        1. Unnecessary inventory

        The easiest way for storage costs to arise is when the company must allocate its budget to keep unnecessary inventory. Some products in the warehouse may be unwanted, have expired, or are simply no longer needed. These items are often overlooked since it is an indirect expense. However, it will cost you extra money that you could have saved. It is best to keep your on-hand inventory only at the necessary amount, especially if you are a newer company that is still grasping the number of supplies you should keep in stock to fulfill your customers’ demands. 

        2. Low sell-through rate

        A company’s sell-through rate can is a metric to calculate the balance between the number of goods sold and the number of goods produced in your inventory. In simpler words, it can be described as the speed at that your inventory moves. If you have a low sell-through rate, items might go to waste or cause insufficient space in your warehouse. In turn, this would increase your storage costs as a whole. When it comes to increasing sell-through rates, there are two options you can do to reduce storage costs. The first is to speed up the selling process through marketing efforts so that your inventory will quickly lessen, and the second is to slow down your production rate.

        3. Inefficient warehouse storage

        Many warehouse storages actually have the ability to hold a large number of goods. Unfortunately, many warehouses also do not apply proper storage methods and use the available space to its maximum capacity, thus causing inefficient inventory. Consider rearranging your warehouse’s design and item placements to keep the storage costs low. You can add or remove shelvings, place items or materials in containers, or expand your storage vertically to maximize space. If you are unsure which is the best solution to apply for your warehouse, you can utilize the help of Inventory Management Software. 

        4. Unorganized inventory management system

        Using an Inventory Management System is guaranteed to keep your storage costs low. Inventory Software aims to solve many inventory-related problems so that the end-to-end process remains smooth and efficient. The best Inventory Software is customizable to your company’s needs, so you do not need to worry about whether it can cater to your specific inventory problems or not. This system can be used by companies in any industry, from manufacturing or restaurants. With good inventory management technology, you can waste less time doing manual tasks that software can automate. 

        How to Calculate Storage Costs

        Besides Inventory Software, you can also use Accounting Software to calculate storage costs in more detail. However, you can still do this with regular Inventory Software or even manually. To understand storage costs better, it is best to demonstrate through examples. Different companies might need to store different materials in comparison to other companies. Of course, a construction company’s specific products or materials would differ from what a retail company requires. Therefore, the first course of action is to list the materials or products your company needs. This could include items such as:

          • Equipment and tools
          • Machinery 
          • Raw materials 
          • Finished goods
          • Shipping materials
          • Storage items (containers, shelves, etc.)

        For the next step, you need to measure the warehouse size by square feet. Keep this number in mind before you move on to calculating other costs. After you are done, you can add the rent cost along with basic utility costs such as electricity and water. Beyond the two, utility costs also include insurance, property taxes, and maintenance. Do not forget to include the personnel costs for the employee who will manage the warehouses. To sum it up, here is how you can calculate storage costs:

        Storage cost per foot = (utilities cost + personnel cost + rental cost) total warehouse square feet.


        Storage costs are considered significant expenses for businesses, and it is crucial to find ways to keep these costs as low as possible. The best way to do so is by utilizing the help of Inventory Software to make your management more effective. Inventory Software can optimize your inventory through stock forecasting, item tracking, stock aging analysis, and more. There are a few providers that offer these valuable features, but there is only one software that does it at a competitive price. 

        HashMicro Inventory System is the best possible software you can choose for your company. It provides the most comprehensive set of features in one united platform for easier inventory management. Even as an inventory software, you can experience advanced features such as 3-way matching, where you can align your purchase order with your invoice. Additionally, HashMicro provides easy integration with its other systems like POS for an easier check-out process and better customer service. With software integration, you can cover all the touch bases from the customer end to the production end. Switch to HashMicro’s software for the best possible deal and a free demo.


        FAQ About Storage Costs

        • What factors contribute to storage costs in a business?

          Storage costs can be influenced by various factors, including warehouse rent or ownership expenses, utility costs (electricity, water, etc.), labor costs for managing inventory, insurance fees, property taxes, maintenance expenses, technology investments for inventory management, and potential costs related to excess or slow-moving inventory.

        • How can businesses minimize their storage expenses?

          Businesses can reduce storage costs by optimizing inventory levels to avoid overstocking or understocking, adopting efficient warehouse layouts and storage systems, implementing inventory management software to automate processes and track inventory movement, utilizing space-saving techniques like vertical storage or reorganization, and adopting lean inventory practices to align stock levels with customer demand.

        • What role does inventory management software play in reducing storage expenses?

          Inventory management software streamlines inventory control, offering features such as stock tracking, demand forecasting, automated reordering, batch picking, and detailed inventory analysis. By optimizing stock levels, minimizing waste, and enhancing operational efficiency, this software significantly contributes to reducing storage expenses.

        • How can businesses calculate their storage costs accurately?

          Calculating storage costs involves considering various expenses related to warehouse space, utilities, labor, insurance, taxes, and maintenance. Use specific formulas such as: Storage cost per foot = (utilities cost + personnel cost + rental cost) ÷ total warehouse square feet. Utilizing accounting or inventory management software can simplify and provide more accurate cost calculations.

        • What strategies can businesses implement to manage slow-moving inventory and lower storage costs?

          To manage slow-moving inventory, businesses can implement strategies like targeted marketing campaigns, bundling products, offering discounts or promotions, adjusting production rates to match demand, reorganizing store displays, implementing efficient inventory control methods, and utilizing inventory management software for better tracking and forecasting.

        Chandra Natsir
        Chandra Natsir
        A content writer with a strong interest in writing and technology. Chandra is dedicated to writing useful, entertaining, and relevant information for readers, and he continues to develop content that connects and inspires them.

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