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HomeIndustriesF&B7 Effective Ways to Manage Food Inventory

7 Effective Ways to Manage Food Inventory

Managing food inventory maybe a little more difficult than managing non-perishable inventory. Since most food products are not durable, they have to be removed quickly from the shelves. To minimize waste and monitor stock, you can use the inventory management system from HashMicro. You can make your food inventory management easier and more effective with some tips that you can implement. Additionally, the right inventory management software can help you optimize stock management across multiple locations.

Inventory is a crucial part of the food industry. Managing stocks, food ingredients, and the kitchen can be complicated and hard to follow manually. Therefore, a fully integrated inventory management system has been a common system in managing food inventory. Businesses from many scales are now adopting this type of software to boost productivity. Moreover, many are still considering and calculating the inventory system pricing scheme to find out the best option. 


Table of Content

1. Monitor Your Stock Levels in Real-Time

Food inventory requires regular supervision. Some of your products may sell faster than others. Therefore, don’t let the stock run out when consumer demand is high.

In order to avoid shortages or out-of-stock, you need to monitor your food inventory levels in real time. That means, you can’t just rely on periodic stock-taking, which usually takes a long time. You need a simpler way to maintain your stock levels, for example by having an automated inventory management system.  This system can help you streamline your business processes. You also can download inventory software pricing scheme calculations to apply to your business.

2. Avoid Excessive Buying

Avoiding shortages or being out of stock doesn’t mean you have to buy more than what’s needed. You don’t want to keep your food inventory for so long that it ends up stale and unsalable, do you?

Therefore, it is important to pay attention to your stock procurement. The key is to buy the right amount, according to demands. To be able to do this, you need to perform inventory forecasting correctly. You can check your sales and inventory history, and study the current market trends as well as economic conditions.

3. Apply the First Expired, First Out (FEFO) Technique

The first expired, first-out method is a method that requires you to prioritize items with the nearest expiration dates in order to sell faster. This technique is generally used by restaurant owners, pharmacy owners, and food retailers or wholesalers. By applying the FEFO technique, you will not only increase your inventory turnover ratio but also avoid food waste. You can download ERP software pricing scheme calculations here for descriptions before using the system for your company.

4. Utilized an Inventory Management System

Using an automated inventory management system will go a long way in optimizing the management of your food inventory. This tool allows you to check inventory levels in real-time, forecast inventory needs, increase and decrease the number of items in your inventory automatically, and much more.

Note: HashMicro’s Inventory Management System can be integrated with the Purchasing System, the complete Accounting System, the POS System, and the Manufacturing System (if you are a food manufacturer) so that all your business processes can be automated and optimized.

5. Train Your Employees in Food Inventory Management

For better food inventory management, you also need to train employees who are responsible for managing it. Provide inventory management training so that your employees can consistently carry out their responsibilities well. Also, teach them how to use your inventory management system so they can make the most out of it.

6. Keep Track of Your Sales Regularly

Apart from monitoring inventory levels, you also need to monitor your sales to help you forecast inventory needs accurately. Check your sales data in real-time from your POS system to find out which products are selling best and which are not selling well so you can make purchases more wisely later.

Note: Monitoring sales regularly also makes it easier for you to organize your promotional strategies, for example, you can discount your non-popular products or have them bundled together with best-selling ones.

7. Maintain Storage Cleanliness 

In order to maintain the quality of your food inventory, you need to keep your food items in clean storage with proper temperature and humidity. Remember that storage cleanliness affects the quality and lifespan of your food inventory. Provide proper refrigerators for food items that require low room temperature. Keep them away from high humidity and direct sunlight so they don’t spoil quickly.


You can choose the right ERP vendor after calculating the ERP software pricing scheme. Tell us about your type of business and industry and we will offer you the best business solutions. If you want to get a free demo of our tour product, click here!



Interest in getting savvy tips for improving your business efficiency?

Chandra Natsir
Chandra Natsir
A content writer with a strong interest in writing and technology. Chandra is dedicated to writing useful, entertaining, and relevant information for readers, and he continues to develop content that connects and inspires them.

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