When building a digitally enabled work environment, a sophisticated platform for attendance management becomes essential. An attendance management system is not only in charge of keeping track of employee movements but can also make compliance easier. Countries, states, or regions follow various regulatory requirements on working conditions, pay, and vacation time.
A digital attendance management system keeps track of these details, making the audit process much more manageable. This article will discuss the essentials of using the attendance management system as one of the advanced features of HRM Software, which can simplify employee attendance tracking.Â
Table of Content:
Table of Content
Why Does Your Business Need an Attendance Management System?
An attendance management system is an intelligent tool that tracks how much time employees spend at work. Interestingly, this does not have to be a digital tool. For example, paper registers, time clocks, and Excel spreadsheets are all old ways of keeping track of attendance. But since technology is changing lightning-fast and companies want to hire large, widely-spread teams, the tools used to track attendance must keep up.Â
This case has led to the development of employee time-tracking software, including on-premise and cloud-based tools with advanced analytics and automated schedule configuration. The advantages of a cloud-based attendance management system are adaptability, reduced costs, and portability. Moreover, these instruments’ multiple benefits make them crucial for today’s businesses.
Also read: 5 Benefits of Using Online Attendance Application
Features of Employee Attendance Management System
Whether you choose a system installed on-site or in the cloud, these three features will be the core of employee time tracking. So, it would be best if you ensured the following things are on your list. Take your time reading so you can learn these things well.
Employee attendance management
Firstly, HRM systems can help schedule shifts and track attendance to meet staffing needs. This HRIS module allows employees to be scheduled across departments, locations, and projects.
Also, many HRM platforms let employees know when schedules change or there are insufficient workers. Electronic timesheets make it easy to track time and pay workers. Features for managing time off take care of paid time off, disability leave, maternity/paternity leave, and other types of absences.
Performance management
HRM software with solid performance management keeps evaluating employees after the interview process. Once an employee is hired, performance reviews give information about how productive they are, how happy their customers are, and more. These programs can provide automatic feedback, or HR departments can use the software’s analysis to review.
Depending on the system, employees can see feedback on their performance through a dashboard or another interface. This eliminates the need to email employees about their evaluations or hold time-consuming meetings to discuss their performance.
Employee engagement
Effective employee engagement is essential to preserving a worker’s connection and loyalty to an organization during their employment there.
A solution for HR management should have functionality that enables high-quality communication, promptly provides feedback, and prioritizes staff members’ well-being.
This produces a healthy workplace environment. As a result, employee’s excitement to tackle obligations effectively increases.
Also read: How to Manage Employees Who Underperform Using an HRM
Tips for Choosing an Attendance Management System
With today’s cutting-edge technologies, it is no longer impossible to keep track of the attendance of remote employees. HR departments are thrilled to discover that the new software has unbeatable features. Yes, new HR software like Digital HRM makes tracking attendance from a distance easy.
So, how do you choose the best software for tracking attendance? Now, all you have to do is look for the essential parts. The suggestions below have some ideas to help you get started.
1. Support on the cloud
Firstly, one of the most important things about an attendance management system for a remote workforce is that it can be accessed anytime and from any device. The cloud is the only thing that can do this much. When choosing HR software, look for support for the cloud, as this technology is essential for users who work from home.
2. Intuitive UI/UX
An interactive user interface is one of the essential parts of a software platform regarding the user experience. For example, Digital HRM has an interactive user interface that works on many different platforms and devices. An interactive user interface keeps the user interested and makes it easy to find what they need in the program.
3. Easy check-in/check-out
Finally, to improve the accuracy of attendance tracking, employees should be able to use check-in and check-out buttons to log their work and break times systematically. Because of these features, Digital HRMS has quickly become a top choice among HR management systems. Thus, it is essential to consider this feature.
The 9 Best Employee Attendance Management Systems
As companies strive to optimize productivity and ensure accurate attendance tracking, the need for reliable attendance management systems becomes paramount. Below, we provide a comprehensive list of the eight best employee attendance management systems, highlighting the features and pricing.
Implementing these systems will revolutionize how you handle attendance, saving time, reducing errors, and improving overall workforce management.
HashMicro
HashMicro provides an all-in-one, customizable HRM solution that caters to businesses of all sizes. In addition to managing human resources operations, the system excels in managing as well as tracking employee attendance.
One of its notable features is its integration capabilities with other essential business systems for seamless data synchronization. This includes accounting, timesheets, and competency management systems.Â
With HashMicro HRM, supervisors and managers can access up-to-date attendance records in real-time. It enables them to monitor attendance patterns, track absenteeism, and identify any discrepancies. This feature enhances transparency and accountability within the organization, facilitating effective decision-making and resource allocation.
Furthermore, the cloud-based system offers multiple methods for employees to record their attendance, including biometric devices, mobile apps, and web-based portals. This flexibility enables employees to conveniently clock in and out, regardless of their location or the device they are using.
Features:
- Time and attendance tracking
- Leave management
- Employee database
- Payroll management
- Self-service portals and mobile apps
Pricing:
HashMicro offers tailored pricing based on particular business needs. Visit their website for detailed pricing information. You can also schedule a free demo.
BambooHR
BambooHR is a popular HR software that includes a robust attendance management module. Its intuitive interface and easy-to-use features make it a favorite among small and medium-sized businesses. Furthermore, the system provides managers with real-time visibility into attendance data, enabling them to monitor attendance trends
Features:
- Employee attendance tracking
- PTO management and time-off requests
- Customizable attendance policies
- Integration with payroll systems
- Employee self-service portal
Pricing:
Contact BambooHR for detailed pricing information
Paycor
Paycor provides a complete suite of HR solutions, including a powerful attendance management system. It enables businesses to automate time and attendance tracking, manage employee schedules, and handle time-off requests. Moreover, Paycor’s system integrates with payroll software, ensuring accurate and error-free payroll processing.
Features:
- Time Dashboard
- Geo validation
- Employee scheduling and shift management
- Flexible timekeeping options
Pricing:
Contact Paycor for detailed pricing information
Zoho People
Next, Zoho People is a cloud-based attendance management system that provides businesses with a centralized platform for managing employee attendance. It enables employees to mark attendance using web or mobile applications, simplifying the tracking process. Additionally, it generates customizable reports.
Features:
- Automated attendance tracking with biometric integration
- Employee self-service portal for time and leave management
- Integration with Zoho’s suite of HR and payroll tools
- Customizable attendance policies and rules
- Reporting
Pricing:
Starts at $1.25Â per user per month
Deputy
Deputy is an advanced attendance management system designed for businesses of all sizes. The system offers real-time visibility into attendance data. As a result, managers can monitor workforce attendance, ensure compliance, and make informed staffing decisions.
Features:
- Employee time and attendance tracking
- Shift scheduling and roster management
- Leave management and absence tracking
- Integration with payroll and HR systems
Pricing:Â
Starts at $3.50 per user per monthÂ
CakeHR
CakeHR is a cloud-based HR software that includes a robust attendance management module. It allows businesses to track employee attendance, manage leave requests, as well as automate time tracking. Additionally, CakeHR’s intuitive interface allows employees to easily record their attendance and request time off.
Features:
- Online time tracking and attendance management
- Leave and absence management
- Employee self-service portal
- Integration with calendars and productivity tools
- Customizable reports and analytics
Pricing:Â
Starts at $5.50 per user per month
Hubstaff
Hubstaff is a time-tracking and employee-monitoring software that offers attendance management capabilities. It allows businesses to track employee time and attendance, monitor productivity, and generate accurate timesheets.
Moreover, the software offers detailed attendance reports, supports remote workforce management, and helps businesses optimize their employee productivity.
Features:
- Time tracking and attendance management
- Screenshots and activity monitoring
- GPS tracking and geofencing
- Project and task management
- Invoicing and payment integration
Pricing:Â
Starts at $7 per user per month
Jibble
Lastly, Jibble is a versatile employee time and attendance tracking system designed for remote and distributed teams. It offers features for clocking in and out, managing timesheets, and tracking employee attendance. The software also offers real-time attendance data, allows managers to track project hours, and provides insightful reports for better workforce management.
Features:
- Time and attendance tracking with clock-in/out options
- Facial recognition and biometric attendance
- Geolocation and geofencing capabilities
- Employee scheduling and shift management
- Reporting and analytics
Pricing:Â
Free
CurrentWare
CurrentWare is a software suite that includes solutions for employee productivity monitoring, data loss prevention, web filtering, and remote power management.
When monitoring internet use CurrentWare differentiates between active time and idle time to indicate if the employee was actually using their computer and whether or not they were actively browsing a given website.
Automated email alerts can be configured to notify designated individuals when unwanted activities occur such as visiting inappropriate websites or being absent from their workstation.
CurrentWare’s Today’s Insights dashboard provides real-time updates on team and user activities, productivity, and availability, giving managers valuable insights into the current status of their employees.
Key Features
- Employee productivity monitoring
- Monitor software use, web browsing, and bandwidth consumption
- In-office vs remote vs hybrid productivity insights
- Screenshot monitoring
- Active vs idle time tracking
- Stealth mode option
Pricing
Individual modules from the CurrentWare Suite start at $3.99 USD monthly per user on an annual plan, with volume discounts starting at 100 users. The full suite of 4 modules can be purchased for $8.99 USD.
Conclusion
Using a digital attendance management system can change how you manage your employees. The functions and features built into these platforms are essential to your employees’ daily work, and digital systems prevent mistakes that can cause problems.
Do your research to understand your unique requirements better. Also, ensure you know the pricing scheme calculation to estimate how much funds you need to prepare
With the intelligent use of cutting-edge digital assets, HashMicro’s HRM Software could greatly benefit your company and your employees. It could turn a once-complicated process into a simple, straightforward task to keep track of.
Moreover, you can get up to 50% off on the Productivity Solutions Grant by utilizing the system. To experience the benefits of the software yourself, you can request a free demo here.
