HomeProductsHRM/PayrollThe Usage of Fingerprint as Employee Attendance System

The Usage of Fingerprint as Employee Attendance System

Biometric authentication is a type of identification and access control used in computer science. Biometric identifiers are the distinctive, measurable characteristics used to label and describe individuals. Physiological characteristics, which are related to the body’s shape, are typically used to classify biometric identifiers. Fingerprints, palm veins, facial recognition, DNA, palm print, hand geometry, iris identification, and odor/scent are just a few examples. In particular, companies are adopting fingerprint scan technology as an employee attendance method. Unlike conventional attendance cards, fingerprint attendance is faster, simpler, and safer to prevent employee attendance fraud. Use ERP System for comprehensive reports about your business performance in real-time!

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Fingerprint attendance is one type of employee attendance that uses fingerprints as the media. A fingerprint is one of the unique human identities for each individual. People who are born twins have different fingerprints. Therefore, it is hoped that each employee’s attendance will not be confused or cheated due to the uniqueness of the fingerprint.

The steps for performing fingerprint attendance are also accessible. In the beginning, employees only need to register a few fingerprints. Once registered, employees stick their registered fingers when they enter or leave work. In addition to recording the employees’ entry and exit times, the fingerprint attendance system can also notify the daily work hours. This record will make the HRD team easier to calculate working time, including overtime and benefits.


History of Fingerprint

The commercialization of fingerprints began at the end of the 19th century, precisely in 1892, by Sir Francis Galton. He published a comprehensive study of fingerprints in which he proposed a new classification system based on all 10 fingers’ prints. Galton’s features (minutiae) are still in use to identify persons today.

The FBI began working on a method to automate their fingerprint identification process in 1969, soon becoming overwhelming and requiring many man-hours. The FBI hired the National Institute of Standards and Technology (NIST) to research how to automate fingerprint recognition.

Nowadays, the use of fingerprints is increasingly massive. Not only for legal purposes, but fingerprints are present as technology that is around the community. Companies use it for employee attendance processes. Also, other electronic devices such as smartphones, laptops, and even smart door-lock systems use fingerprint technology.

Disadvantages and Problems of Fingerprint Technology


Investment and maintenance cost

Since the fingerprints attendance system uses machines, certainly there will be investment costs for purchasing hardware and maintenance in the future. The company needs to provide the machine purchasing, maintenance, electricity, and other expenses incurred while using the machine. After the company buys these machines, automatically become the company’s assets and it needs to control all of these assets for maintenance.

Has a loophole

No matter how the company regulates the system to monitor employees, there are flaws that employees can use to commit fraud, including the attendance system. Although attendance technology with fingerprints is unique to each employee, there are still flaws for fraud. There are ways to commit fraud against fingerprints, such as photocopying fingerprints and registering two fingers at once, one of which belongs to a friend for absenteeism.


Fingerprint authentication is less flexible. Because employees have to go to the attendance machine to make attendance. This scheme is undoubtedly complicated for employees who work remotely. Employees who work from home or other places will not take attendance because they cannot visit the attendance machine.


The fingerprint attendance machine only has one place to stick the fingers for all employees. This makes the fingerprint attendance machine less hygienic because it can be a medium for spreading bacteria and viruses. Not only that, sometimes the fingerprint machine cannot detect fingerprints if the fingers are wet or dirty. 



The fingerprint attendance system is one of the technologies that can simplify the employee attendance process. Even so, there are still some loopholes to do absenteeism. Therefore, it would be better to use an automatic attendance system to simplify all employee attendance data.

Hashmicro offers the Best HRM Software to make it easier for your company to manage employee attendance. Track each employee’s attendance, record all data from the attendance machine automatically, calculate payroll, leave processes, and cash advances and reimbursements with one integrated system.

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Anak Agung Istri Karlita Aprilianti
Anak Agung Istri Karlita Aprilianti
Junior Creative Content Writer at Hashmicro.


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