It is no doubt that the role of a project manager (PM) covers a lot of scopes. He needs a thorough knowledge of the construction industry which has unique challenges. So, it is reasonable to say that a PM must have excellent project management skills in facing changes that often happen unexpectedly in the field.
The responsibility that a PM holds does not only revolve around himself. He must make sure that the architect, contractor, and supplier finish their task on time and meet the established budget. Not only does PM require management skills, but also a tool to help them meet the responsibility.
Fortunately, there’s software for construction project management tasks. Combining this technology innovation and PMs’ expertise in handling projects, the project can be accomplished successfully and efficiently. Here are 5 tips that every PMs can apply!
Table of Content
Create a communication flow
Communication is an important element that determines the success of the project. A PM must be able to establish a communication flow with the stakeholders, suppliers, and people in the field. Such transparency can streamline the process of executing the project and minimize unfavorable communication that leads to trouble. One of the easiest ways to create an efficient communication flow is by doing it on one platform. Syncing the comments, pictures, calendar, and documents helps PMs monitor the update, budget, and any change that often occurs. With an automated project management system, PMs have more time to develop a better coordination and project plan.
Always plan the work
Before starting a project, a PM must have a ripe project plan. However, there’s a huge possibility that the PM has preparation must be changed when the project has run. There are a lot of factors that cause a change of plan. For example, if the environment in the site does not support the original plan, then, the alternative one must immediately be made. PMs should note that the slightest change in the initial plan might affect the timeline.
Therefore, a PM must ensure that everyone knows that there’s a revision in the plan. Updating it in the system is the best way to inform them. The system allows limited access for certain features to enable only people authorized to make the change who can update the system. In short, a PM is not only responsible for the development of the project, but also for the project management with all of its sudden and unexpected changes.
Observe and always ask questions
The situation in the field can affect the work of everyone dramatically. However, before making a decision in a rush, it’s better for PMs to actually take time to observe what causes impediment if there is any. PMs must be familiar with the situation on the site and every staff’s responsibilities who works on the project. Construction is a fast-evolving industry. It means that the equipment, technique, safety requirements, and other refinement come and go quickly and PMs should be able to keep up with the change. The software may automate the communication process, but the site control and conferences with the contractors and designer still require the leadership skill and the expertise of a PM.
Determine the project’s budget with software
In construction, every permit, salary, material, and equipment depend on the finance of the project. Starting from the bidding to the completion of the project, a PM is responsible to track and monitor the cost, especially if it affects the budget plan.
No matter how big or small the construction project is, a software accounting tool to monitor expenses is a must. Good software enables PMs and the stakeholders to determine the budget, change the plan, and do other calculations related to the project. Moreover, the system can create quick expense permission because the approval process is carried out in the system. No one will need to sign a paper-based document.
Automate the report
A PM usually does not have enough time to read hundreds of emails in a day or call people who ask about the progress of the project Construction management requires detailed reporting every certain period of time. Imagine if a PM has to do it manually. A manual report is prone to human error and it’s going to consume too much paper.
Construction software is not only useful for the PM but also for everyone involved in the project such as the team, subcontractors, partners, and stakeholders. The platform helps them to have better visibility and streamlines their tasks with real-time updates, automatic reporting, and system integration. You can also integrate all your business processes with ERP systems from HashMicro.
Related article: Tips on Risk Management in Construction