No matter the type of assets your company has, whether they’re tangible or intangible, managing assets is not an easy task. Especially if you have large amounts of assets that you have to sell to customers or clients. Even though there are various challenges that you must inevitably face in managing your assets, it’s not impossible to to make the process easier and simpler. In this article, we’ve put together five ways you can implement to simplify your asset management so that you can optimize the efficiency of your business.
1. Determine a reliable person or team to be responsible for your assets
You may have a lot of things in your business to think about. You can’t control every single element of your business, particularly the management of your assets. Therefore, you should determine a person that you can trust and rely on to be responsible for the company’s assets.
If your business is rather small, then one or two persons are enough to be responsible for managing your business assets. However, if you have a large company, then you should have a team that is focused on managing and maintaining your company’s assets.
2. Figure out your asset life cycles
You need to know the life cycle of each of your assets, from the purchase to the disposal. Forecast how long you can use each of your assets. This will make it easier for you to determine the best time to perform asset maintenance. By estimating the life cycle of your assets, you can also make purchases more wisely in the long run. For example, you can opt for computers that are more durable or have longer usage period than the ones you currently have in your office.
3. Track your assets routinely
Without regular asset tracking, your company can suffer financial losses. You could be charged with paying taxes, insurance, purchases, and maintaining assets that are unnecessary. You could end up paying taxes for assets that already have depreciated or (or the ones you no longer have). You could also be overwhelmed when your assets are inadequate to meet the demands of your customers or clients. Therefore, it is very important to keep track of the amount of assets you actually have as well as the amount of assets recorded in your books.
4. Understand the depreciation of your assets
It is very important for you to know the depreciation of your company’s assets. Know which assets are no longer suitable for use, then find out the causes. You may not know that there are several items that are outdated, but still used by your employees, which certainly slow their work down. Therefore, regular depreciation tracking is very necessary so you can identify which items shouldn’t be used anymore and figure out the best time to make purchases.
5. Implement an automated asset management solution
Managing assets manually takes a lot of time, effort, and costs without getting the equivalent results. To optimize your asset management, consider using an automated asset management solution. This software automates your asset management processes, such as asset value and depreciation tracking, asset maintenance, contract management, cost analysis, and in-depth report generation. By automating complex asset management tasks, you will be able to improve the efficiency, effectiveness and productivity of your business.