A long holiday should be your chance to be in the moment, enjoying the scenery, and away from the stressful work. However, if you don’t prepare it well, you could be feeling even more stressed than you did when you left.
To enjoy the holiday, you should plan how your work will be when you leave. Good planning will help you to have a stress-free vacation. Here are 5 things that you should do before departing.
Give a notification in emails before and during leaves
Before going for the vacation, you should notify your co-workers, clients, sponsors, and everyone who works with you. The notification should include when you will be away from the office. It should be bold to make it distinctive. For example:
Early notification like this prevents you from receiving many complaints when you return to work. You don’t want these people to be angry at you because you can’t be contacted at all. It also notifies them to communicate what becomes their concern. If possible, you can try to solve them before leaving.
During your long holiday, make sure that you have set up an auto-reply in email and voicemail containing the message above. So, you don’t leave people confused because you’re not picking up the calls or replying to the emails.
Prepare for task handover
It’s quite obvious that someone has to work on your tasks when you’re away. You should appoint just one person. You can see who is capable of handling your work and available during that time.
They don’t have to know the details of your project. They just need to know:
- Main deliverables on that time, if any
- Risks or issues to concern or anticipate
- Stakeholders and sponsors’ contact detail
- Big decision to take
You can add the list based on what your project is like.
Related article: How to Take A Worry-Free Vacation While Running Your Business
Meet your co-worker to do the handover
Make time for a short meeting with your appointed co-worker. Compile the data above in one document. They can use it as a reference when something happens or for writing down the updates of the project. Make sure that you set the priority correctly, so they can focus on what is important. Remember, they have their tasks to do.
Also, if you’re using a system that automates the approval process, make sure you allow this co-worker to access it. Therefore, although you’re away, your project’s progress does not stop.
Contact your top clients
Tell them about your holiday plan and, most importantly, ask them what you can do before you’re away. By contacting them, you show that they are on your mind. You can also, again, if possible, solve the problems before you’re leaving for the sake of a perfect holiday.
Plan how you want to be contacted
You should ask yourself these question before departing – and make sure your co-workers know:
- Can people contact me through email?
- Do I mind checking the voice mail?
- Can people contact me once a while?
- What do I want to know from the progress of my project?
With the help of technology, you can easily choose whether you want to work during the vacation – especially if you use a web-based system. Even you can check your work from your phone.
But it depends on how you want to have the “work-life balance”. Do you want a work-free holiday? Are you okay with working 30 minutes a day during a holiday? Or perhaps, you don’t mind working at all? Ask yourself these questions.
No matter how full your schedule is, you can still have time to enjoy a long holiday. You just have to find the right time and do the 5 things above before leaving your office. Have a good holiday!