Businesses in Singapore today face greater challenges than ever before in ensuring their facilities attract customers, combining people, functions, and spaces for growth. Moreover, manual management can lead to a backlog of issues, degrading facility quality. And so, the new facilities management (FM) metric is investing in facility management software.
This software is an integrated system that empowers organizations to enhance task management, optimize space, ensure safety, track repair costs, and streamline scheduling. In this article, we’ll explore the best software for facility management to help businesses improve customer experiences and efficient facility upkeep.
Table of Content:
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Key Takeaways
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Considerations When Purchasing Facility Management Software
When purchasing facility management software for your company, here are some key considerations to keep in mind:
- Feature Suitability: Ensure the software’s features match your facility management needs. To do that, prioritize crucial features for your operations.
- Scalability: Assess if the software can grow with your company. Can it handle increased facilities, assets, users, or locations?
- User-Friendliness: Look for intuitive design and clear navigation, because a user-friendly interface boosts the overall adoption and employee productivity.
- Customization Options: Check if the software allows customization to adapt to your company’s unique processes and requirements.
- Cost and Return on Investment (ROI): Consider total ownership costs, customization, and integration expenses and evaluate how the software enhances efficiency and productivity for potential ROI.
By carefully considering these factors, you can make an informed decision when purchasing facility management software for your company. Selecting the right software solution will streamline your facility management processes better and contribute to the overall success of your organization.
Best Software for Facilities Management in Singapore
Optimizing facility management is essential for Singaporean businesses to boost efficiency, cut costs, and enhance overall productivity. These ten top facility management software have been proven to enable businesses to achieve operational excellence. With this list, you can find the right solution to transform your facility management practices and achieve sustainable success.
HashMicro Integrated Facility Management System
As a leading Singapore’s ERP solution provider with a complete software suite for various industries, customizable to the unique needs of any business. HashMicro took the opportunity to set up a cloud-based system that automates end-to-end business operations.
Its integrated facility management system offers automatic reminders to streamline maintenance scheduling, enhancing operational efficiency. Moreover, with serial number integration, the app ensures improved tracking efficiency and reduced asset loss. This system is also available in mobile apps, which allows uninterrupted accessibility in simplifying facility management tasks for users.
Key Features:
- Facility area: Get a comprehensive overview that allows easy management of your company facilities.
- Work order (maintenance order): Manage and track your employee’s maintenance tasks efficiently and effectively.
- Helpdesk (portal submission): Get a report of facility issues from an online form that has been filled out by the employees.
- Android/IOS maintenance app view and edit tickets: Mobile application for accessing and managing maintenance tickets.
- Auto generate maintenance schedule: Automated creation of planned maintenance tasks based on predefined criteria.
- Facility database management: Systematic organization and control of data related to facility assets and operations.
- Maintenance Contract Management: Oversight and administration of contracts governing maintenance services.
This vendor also offers businesses with an EDG up to 50%. For more information about HashMicro’s software pricing, click this image below.
Facility Management Singapore: Propell Integrated Ltd.
The company Propell Integrated Pte Ltd. was established in Singapore in 1999, led by Managing Director and founder, Mr. Leng Yew Meng. Propell Integrated Pte Ltd. has years of experience providing integrated facility management systems along with the managing agents for their clients’ facilities.
Key Features:
- Maintenance management
- Workforce management
- Mobile accessibility
- Reporting and analytics
- Property management software
- Facility operations software
Facility Management Singapore: Kim Yew Integrated
Kim Yew Integrated is one of the best facility management software singapore providers that partners with public and private entities in Singapore with its technicians, engineers, IT consultants, and project managers. As an integrated facility solution provider, Kim Yew Integrated has built a multidisciplinary servicing team to deliver self-performed preventive maintenance in mechanical, electrical, and plumbing (MEP) systems.
Key Features:
- Property management software
- Preventative and corrective maintenance
- Security services
- Project management
- Facility operations software
Facility Management Singapore: Singapore Facilities Pte Ltd
Singapore Facilists Pte Ltd is a young company offering an integrated facilities management service markedly different from the conventional facilities management model. The company strives to provide various specialized facilities management and consulting services, as well as key advice and innovative planning as best facility management software Singapore to meet any client’s property needs.
Key Features:
- Maintenance work order management
- Preventive maintenance scheduling
- Resource allocation and tracking
- Data analytics for proactive maintenance
- Property management software
Facility Management Singapore: Engie South East Asia
ENGIE South East Asia provides Integrated Facilities Management solutions along with FM Consultancy services. They operate in mission-critical industries, such as aviation, transportation, healthcare, education, government, and commerce. Their clients are usually from countries throughout South East Asia.
Key Features:
- Mechanical & Electrical (M&E) maintenance
- Facility scheduling system
- Utility management
- Customizable solutions
- Facility service management software
Facility Management Singapore: JEC
Jardine Engineering Corporation (JEC) is a provider of engineering and construction services and products throughout Asia, providing contracted installation and maintenance as well as sourcing specialty products. They enable customers to operate their facilities by providing contracting expertise.
The fields are design, supply, and installation of the building, facility operation and management, asset enhancement and energy management, and the sourcing of electrical and mechanical equipment.
Key Features:
- Preventive and corrective maintenance
- Facility scheduling system
- Work order management
- Data analytics and reporting
Facility Management Singapore: Guthrie
Similarly, Guthrie Engineering is an engineering business with headquarters in Singapore that specializes in the fields of electrical, mechanical, ACMV, and fire protection engineering. The company provides facility management services through a specialist team to achieve consistent results in facility areas. They provide janitorial, pest control, engineering, renovation, refurbishment, security, landscaping, and management.
Key Features:
- Maintenance management
- Space management
- Energy management
- Sustainability management
Facility Management Singapore: Atalian
As a provider of facility services, ATALIAN Global Services Singapore’s customers include sections from corporate, retail, e-commerce, and healthcare. Its service includes cleaning, technical maintenance, security, front-of-house, assistance, and energy management to provide a relevant and made-to-measure service offer.
Key Features:
- Facility Management Information System
- Building Automation Systems (BAS)
- Mobile apps for technicians and occupants
- Data analytics for proactive maintenance and resource optimization
Facility Management Singapore: Hilandas Property & Facilities Management Pte Ltd
Hilandas Property & Facilities Management Pte Ltd was established to provide service for homeowners. Its ideal combination of in-house professionals and strong networks improves the managing agents and facilities managers. The company offers Facilities Management Services to Management Corporations, helping them keep a stable fee on all contracted services.
Key Features:
- Facility scheduling system
- Facility service management software
- Inventory management
- Janitorial and housekeeping services
- Waste management
Facility Management Singapore: Property Facility Services
Property Facility Services Pte Ltd is one of Singapore’s leading property and facility management companies. Leveraging on the collaborative partnerships within the group, they are dedicated to offering fully integrated real estate solutions to clients. Their property portfolio is diversified, including residential, business, retail, and industrial assets.
Key Features:
- Work order creation and tracking
- Preventive maintenance scheduling
- Depreciation tracking
- Floor plan management
- Facility service management software
What is Facility Management Software Singapore?
Facility management is the tools and services that ensure smooth operation, safety, and sustainability. Facility Management (FM) software allows organizations to manage their entire repair and maintenance program from a web-based dashboard. This type of software is designed to help companies save time and money by managing buildings, assets, and their occupants more effectively and efficiently.
With a robust and integrated facility management system, multi-site facility managers can perform a variety of functions related to continuous maintenance and improvement. Asset management, procurement, commercial contractor compliance, work order fulfillment, preventive maintenance scheduling, billing, and data analysis.
Moreover, the best software for facilities management allows your team to adequately track space usage. It analyzes spending patterns over time and reduces costs while improving communication with service providers and internal stakeholders.
Benefits of Facility Management Software Singapore
Robust software for facilities management will facilitate the various tasks required to provide 24/7 brand support across all locations while providing strategic insight into maintenance costs and resource allocation. Key benefits of an integrated facility management system include simplified contractor billing and payment processing, better visibility into work order management, and improved access to facility data.
Repair and maintenance management
The primary responsibility of any facility management team is to maintain assets in peak operating condition, which involves proactive planning for necessary repairs or maintenance (R&M). The right software for facilities management makes it easy to send work orders on the go, track their status, and also make sure they’re done.
Spare parts and supply management
Facility management software provides an easy-to-use mechanism, that is useful for companies purchasing approved and contracted materials. Keeping control over those purchases helps businesses save money, ensure quality, streamline orders, and track warranties.
Also Read: 7 Major Challenges in the Retail Industry & How to Overcome Them
Process settlement/payment
Using facility management software, contractor invoices can be submitted online, validated against applicable contract rates and sales taxes, coded for G/L processing, and linked to third-party accounting systems.
Asset management
Software for facilities management provides a single platform where complete records of all equipment and locations, including all job history and maintenance records, can be kept. It simplifies labeling, management, and tracking of equipment warranty, mandatory inspections, and scheduled maintenance.
Proposal management
Most facilities management platforms offer digital tender management, which is good to allow FM to easily send requests for proposals (RFPs) to one or more contractors, monitor the status of calls for tenders, and quickly accept or sign contracts.
Call center access
Software for facilities management often includes call center access for 24/7 dispatch of work orders by site personnel over the phone. As a result, this allows for formal tracking of urgent service requests to ensure timely contractor performance and reassignment, if necessary.
Sourcing and contractor management
In short, facilities teams can access qualified, inspected, and insured contractors and all contractor data, including W-9 forms and insurance information, through a centralized database. This simplifies the procurement process and ensures higher-quality work at a lower cost.
Preventive and planned maintenance
Preventive maintenance is the key to reducing R&M costs. With software for facilities management, you can plan, authorize non-exceeded pricing (NTE), and validate all preventive and scheduled facility maintenance activities, including mandatory inspections.
Open and scalable architecture
Additionally, Cloud- and SaaS-delivered facility management software operates independently of the underlying IT platform and can be easily adapted for enterprise-wide system updates or changes.
Typical Features of Facility Management Software
Facility management software encompasses these features that are typically designed for the system to enhance efficiency, improve maintenance processes, and ensure effective utilization of resources:
- Asset Management: Allows companies to track and manage their physical assets, storing maintenance history, warranties, and locations in a centralized database.
- Maintenance Management: Enables scheduling, tracking, and automation of maintenance tasks, monitoring real-time progress and generating work orders.
- Equipment Management: Efficiently manages equipment assets, tracking specifications, maintenance history, and locations for optimal performance.
- Work Order Management: Streamlines workflow from work order generation to completion, ensuring transparency while monitoring progress and generating performance reports.
- Reporting and Analytics: Provides analytics capabilities for insights into facility operations, generating reports on asset performance, maintenance, resource use, and other key metrics.
Conclusion
Digital transformation makes managing the facility more efficient and save money by making it more accessible. Facilities management trends have also changed due to the digital revolution, which is forcing businesses to adapt.
When choosing Facility Management Software System for Business Singapore, like HashMicro’s for example, there are many things to think about, all of which depend on what the company needs and how much it can spend. More information about this particular software can be seen by clicking the image below.
This software centralizes all paperwork, simplifies maintenance schedules, and gives precise information about owned properties. You can try a free demo from HashMicro to learn more about management facility software.
