CNBC Awards

Table of Content:

    Next Chapter:

    Articles in This Category

    HomeIndustriesFacility Management10 Best Facility Management Software in 2025

    10 Best Facility Management Software in 2025

    Published:

    Facility management has evolved beyond basic maintenance. Businesses often struggle with unexpected downtime, inefficient maintenance, and rising costs without the right software.

    The global facility management software market is projected to grow at a 12.9–13.3% CAGR, reaching $6.6B by 2032. This growth is fueled by increasing demand for automation and intelligent asset management in industries such as real estate, healthcare, and manufacturing.

    HashMicro Facility Management Software offers an innovative solution with real-time monitoring, automated maintenance, and asset tracking, helping businesses stay efficient and in control.

    Ready to transform your facility management? Try our free demo today! Dive into the article to explore the top 10 facility management software solutions of 2025, with HashMicro leading the way.

    Table of Content:

      Key Takeaways

      • When selecting facility management software, companies should focus on feature suitability, scalability, user-friendliness, customization, cost, and ROI.
      • Choosing the wrong facility management software can result in wasted resources, inefficiencies, and missed opportunities for operational improvement.
      • The software typically includes features such as asset management, maintenance tracking, and equipment monitoring, contributing to streamlined operations and improved efficiency.

      Book a Demo Now!

      Best Facility Management Software Highlights

      In this article, we’ll take a look at the facility management software

        1. HashMicro
        2. Asset Panda
        3. QuickFMS
        4. Limble Solution
        5. Fiix CMMS
        6. Upkeep
        7. Maintain X
        8. IBM Maximo
        9. eFACiLiTY
        10. Hippo CMMS

      But before that…

      What is Facility Management Software?

      Facility Management Software is a digital system that manages facility operations, such as assets, spaces, and maintenance. It automates tasks like maintenance scheduling, utility monitoring, and space management for greater efficiency.

      By automating routine tasks such as maintenance planning, inventory tracking, and work order management, FMS helps improve operational efficiency, reduce costs, extend asset lifespan, and create a safer, more productive work environment. 

      This type of software is especially valuable across sectors such as corporate offices, healthcare, education, manufacturing, and commercial real estate.

      Best Software for Facilities Management in Singapore

      Optimizing facility management is crucial for Singaporean businesses to enhance efficiency, reduce costs, and boost productivity. This list features the top facility management software of 2025 to streamline operations and support ongoing success.

      1. HashMicro Facility Management Software

      HashMicro Facility Management Software

      HashMicro Facility Management Software is a digital solution that helps businesses efficiently manage building operations, maintenance, and space usage. It offers automated scheduling, work order management, and asset monitoring features.

      With real-time visibility, streamlined workflows, and centralized control, the system helps improve productivity and reduce operational costs. To experience how it can support your facility management goals, you can request a free demo directly from HashMicro.

      This system is also available in mobile apps, which allows uninterrupted accessibility and simplifies facility management tasks for users.

      Key Features:

      • Facility area: Get a comprehensive overview that allows easy management of your company’s facilities.
      • Work order (maintenance order): Manage and track your employees’ maintenance tasks efficiently and effectively.
      • Helpdesk (portal submission): Get a report of facility issues from an online form the employees have filled out.
      • Android/IOS maintenance app view and edit tickets: Mobile application for accessing and managing maintenance tickets.
      • Auto-generate maintenance schedule: Automated creation of planned maintenance tasks based on predefined criteria.
      • Facility database management: Systematic organization and control of facility assets and operations data.
      • Maintenance Contract Management: Oversight and administration of contracts governing maintenance services.
      Pros Cons
      • Accessible via mobile app
      • Integration with external systems is available
      • Supports unlimited users
      • Flexible customization to fit business needs
      • Simple and user-friendly interface
      • An advanced system may require longer onboarding or training for new users.
      • May not be suitable for small businesses

      2. Asset Panda

      asset panda

      Asset Panda is a cloud-based facility and asset management solution known for its flexibility and mobile-first design. It helps businesses easily track and maintain physical assets across multiple locations, offering a highly customizable platform for different operational needs.

      Key Features

      • Customizable asset tracking
      • Mobile app with barcode scanning
      • Work order and maintenance scheduling
      Pros Cons
      • Highly customizable workflows
      • Strong mobile functionality
      • Real-time asset tracking
      • It can be overwhelming to set up at first
      • Advanced features may require add-ons
      • Limited facility-specific tools

      3. QuickFMS

      quick fms

      QuickFMS is a web-based facility management software that provides end-to-end workspace, maintenance, and resource management solutions. It caters to businesses looking for a centralized system to manage physical and digital infrastructure.

      Key Features

      • Space and lease management
      • Maintenance request tracking
      • Asset and inventory management
      Pros Cons
      • Modular and scalable architecture
      • Useful for multi-location setups
      • Strong reporting and analytics
      • UI can feel outdated
      • Limited mobile features
      • Onboarding may require vendor support

      4. Limble Solution

      limble

      Limble CMMS stands out for its ease of use and intuitive design, which is tailored for maintenance teams that want to move away from spreadsheets and reactive maintenance. It’s widely appreciated for its clean interface and low learning curve.

      Key Features

      • Preventive maintenance scheduling
      • Mobile CMMS with offline access
      • Work order management and automation
      Pros Cons
      • Easy to use, even for non-tech users
      • Strong mobile and offline access
      • Excellent customer support
      • Limited advanced facility planning tools
      • Integration options are still growing
      • Pricing may not suit small businesses

      5. Fiix CMMS

      fiix cmms

      Engineered with modern maintenance teams in mind, Fiix CMMS brings AI-powered insights and automation to facility management. It combines AI-driven analytics with a straightforward interface, enabling teams to make data-informed decisions and reduce maintenance backlogs. 

      Key Features

      • AI-powered maintenance insights
      • Preventive and predictive maintenance
      • Inventory and spare parts management
      Pros Cons
      • Advanced analytics and automation
      • Scalable for multi-site operations
      • Strong industrial use case support
      • May be overbuilt for smaller teams
      • Requires some training to master
      • Higher-tier pricing for full features

      6. Upkeep

      UpKeep-dashboard-2

      Designed for technicians on the go, UpKeep takes a mobile-first approach to facility management. Its simple interface and fast setup make it ideal for teams that need real-time access to work orders, asset data, and maintenance updates.

      Key Features

      • Mobile-first work order management
      • Preventive maintenance scheduling
      • Asset and inventory tracking
      Pros Cons
      • Excellent mobile usability
      • Fast setup and onboarding
      • Suitable for field teams
      • The web interface is less potent than the mobile interface
      • Limited customization in lower plans
      • Reporting features can be basic

      7. Maintain X Facility Management Software

      Maintain X Facility Management Software

      MaintainX puts real-time operations at your fingertips with its clean, mobile-first interface and intense focus on team collaboration. It’s built for frontline workers who need quick, clear access to maintenance tasks and asset data.

      Key Features

      • Work order and task management
      • Preventive maintenance scheduling
      • Real-time team messaging
      Pros Cons
      • Easy-to-use mobile interface
      • Strong collaboration tools
      • Suitable for frontline and field teams
      • Limited customization in the basic plan
      • Some features are gated behind higher tiers
      • Not as robust for significant enterprise needs

      8. IBM Maximo

      ibm maximo

      As one of the most powerful enterprise asset and facility management platforms, IBM Maximo delivers a comprehensive suite of tools for large-scale operations. It excels in utilities, manufacturing, and transportation, where high-volume data and system integration are critical.

      Key Features

      • Predictive and preventive maintenance
      • IoT and AI-driven asset insights
      • Extensive integration capabilities
      Pros Cons
      • Enterprise-grade capabilities
      • Strong integration and scalability
      • Supports AI and IoT applications
      • High cost and complexity
      • Steeper learning curve
      • Better suited for large organizations

      9. eFACiLiTY Smart Facility

      efacility

      eFACiLiTY offers an innovative, integrated platform for automating and optimizing facility operations. Known for its broad module selection, it supports everything from space booking and visitor management to energy monitoring and environmental control.

      Key Features

      • Space and resource booking
      • Maintenance and asset tracking
      • Visitor and access management
      Pros Cons
      • All-in-one facility automation
      • Supports smart building integration
      • Strong in space and energy management
      • The interface may feel complex at first
      • Some modules require separate licensing
      • Not ideal for smaller facilities

      10. Hippo CMMS

      hippo

      Hippo CMMS is a user-friendly, cloud-based maintenance system tailored for small—to mid-sized facilities. Its simple dashboard and drag-and-drop functionality enable quick setup and minimal training time.

      Key Features

      • Preventive maintenance and work orders
      • Equipment and asset tracking
      • Inventory and spare parts management
      Pros Cons
      • Intuitive and easy to learn
      • Quick setup and onboarding
      • Affordable for small businesses
      • Limited features for large enterprises
      • The mobile app could be more robust
      • Less suitable for complex multi-site setups

      Key Considerations for Selecting a Facility Management Software

      When purchasing facility management software for your company, here are some key considerations to keep in mind:

      • Feature suitability: Ensure the software’s features match your facility management needs. To do that, prioritize crucial features for your operations.
      • Scalability: Assess if the software can grow with your company. Can it handle increased facilities, assets, users, or locations?
      • User-friendliness: Look for an intuitive design and straightforward navigation. A user-friendly interface boosts overall adoption and employee productivity.
      • Customization options: Check if the software allows customization to adapt to your company’s unique processes and requirements.
      • Cost and return on investment (ROI): Consider total ownership costs, customization, and integration expenses, and evaluate how the software enhances efficiency and productivity for potential ROI.

      By carefully evaluating these key factors, your company can make a well-informed decision when investing in facility management software. Choosing the right solution simplifies daily operations, enhances efficiency, reduces costs, and supports long-term organizational growth.

      Conclusion

      Digital transformation enhances facility management efficiency and saves money by increasing accessibility. Facilities management trends have also changed due to the digital revolution, forcing businesses to adapt.

      When choosing a Facility Management Software System for Business in Singapore, such as HashMicro’s, several factors come into play, depending on the company’s needs and budget. Click the image below for more information about this software.

      Boost your digital transformation with up to 70% funding through the NTUC CTC Grant when adopting HashMicro’s Facility Management Software. Request a free demo to see how it can reduce downtime and enhance data-driven decisions.

      Hash FMS

      FAQ About Facility Management Software

      • What is a common tool used for facility management?

        Asset management software plays a critical role and is often the foundational tool for any facility management or maintenance system. It helps facility managers monitor maintenance activities, repairs, and overall operations.

      • Are CAFM and CMMs the same?

        CAFM software enables facility managers to automate multiple facility management functions, including space and real estate utilization. Meanwhile, CMMS is typically a component within a CAFM system, offering more in-depth features specifically for handling maintenance activities.

      • What is a KPI in CAFM?

        In facility management, a Key Performance Indicator (KPI) is a quantifiable metric to assess how well the facility team meets its operational objectives. These KPIs measure performance in equipment uptime, work order fulfillment, energy usage, and preventive maintenance efforts.

      Chandra Natsir
      Chandra Natsir
      A content writer with a strong interest in writing and technology. Chandra is dedicated to writing useful, entertaining, and relevant information for readers, and he continues to develop content that connects and inspires them.

      HashMicro Banner

      HashMicro Banner

      Try and See the Difference

      Get Started Today

      Trusted By More Than 2,000+ Entreprises

      Nadia

      Grace
      Typically replies within an hour

      Grace
      Looking for a Free Demo?

      Contact us via WhatsApp and let us know the software you are looking for.

      Claim up to 70% Company Training Committee for various HashMicro Software!
      6590858301
      ×

      Grace

      Active Now

      Grace

      Active Now