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HomeIndustriesF&B5 Main Reasons Why a Coffee Shop Needs Restaurant POS

5 Main Reasons Why a Coffee Shop Needs Restaurant POS

Did you know that eighty percent of coffee shop owners are forced to shut their business down within five years? Most reveal that the management of restaurant systems that is not optimal makes them lose a lot of time to take care of things such as recording transactions, stock names, to checking profit/loss in branches that are dozens of in number.


That doesn’t mean that those redundant tasks are not important. Far from it. But spending too much time on those tasks makes the business owners don’t have the time to provide the best services to the restaurant visitor or formulate the strategy to develop their business.

That’s why it’s important for a coffee shop to start using a restaurant POS. The software can help you automate redundant tasks, thus it will shorten the time to do those tasks. Moreover, there are other benefits you can get from using this software. Here are five of them:

Manage your coffee shop inventory in real-time

coffe shop

One of the most consuming times when running a coffee shop business is inventory checking. If out-of-stock occurrences happen quite often during business hours, it indicates that you have a serious problem within your inventory. You’ll risk losing a customer from time to time if this keeps happening.

With restaurant POS, any ingredients taken from the inventory to make a cup of coffee or a sandwich will be recorded automatically in the system. The system will deduct how many ingredients are used based on the menu ordered by your customer. This will remove your worry of running out of ingredients and you will be able to fulfill any kind of order from your customer. With the POS system, every raw material used for coffee making, food, and something related to the central kitchen management software, the system will directly reduce the amount of stock.

download skema harga software erp
download skema harga software erp

Profit/loss checking will be easier

Most coffee shop owners usually complain about how hard it is to check whether their branch is enjoying profits or the other way around. If this task is still done manually, then the coffee shop owner has to contact each branch manager one by one.

But with restaurant POS, compiling reports from your branch managers can be done anywhere and anytime. The sales report will be saved automatically in the cloud server. As the coffee shop owner, you can access those reports without having to contact your branch managers.

Also read: The Importance of Purchase Order (PO) in Business

Accurate transaction report

Not only simplify your reporting process, but restaurant POS also has another advantage for you as the coffee shop owner. It can show you the transaction history of your customers. For example, Andy already visited your coffee shop twice and always ordered a mocha latte during breakfast time. This way, you can offer him a special promotion for his next visit. Such as giving a free sandwich or discount after completing 5 transactions.

The system will enable you to make personalized offers to your customers. This way, your opportunity to bring in a loyal customer will be higher. The next step that you have to do.

Formulate the best promotion strategy for your coffee shop

With restaurant POS help, you can arrange an effective and efficient loyalty program for your loyal customers. As long as your customers are willing to give their phone number or email to the system, you can send text, email, or WhatsApp messages to promote your latest program.

This way can make your customers only see the promotion they want to see. This will increase the probability of your customer’s next visits to your coffee shop.


It is fitting that entrepreneurs consider the use of restaurant POS for the coffee shops or restaurant businesses. Try to see the implementation of this POS as an investment that may not be a visible impact at this moment. But you will feel it as your business grows in the future. HashMicro’s POS software restaurant is the right way out so you can solve all the above problems easily. So, wait no more and try the free demo today!



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