Did you know the Bureau of Internal Revenue (BIR) mandates businesses to use BIR-ready accounting software for tax compliance and transparency in business reports, such as the TRAIN Law? Receipts, invoices, purchases, expenses, and sales reports must be classified and printed using the approved system.
If you’re looking for a system that’s confirmed as BIR CAS-approved, easy to use, ready-made, and customizable, consider HashMicro Accounting Software. Not only does it simplify tax-filing processes and reports, but it also connects every aspect of business for effective financial management.
On top of that, we also present to you our curated and researched picks of the Top 12 Accounting Software & Tools in the Philippines, free and paid, complete with their features and who should use it best.
Key Takeaways
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Top Accounting Software in the Philippines: A Quick Overview
- HashMicro – HashMicro is a comprehensive and customizable accounting software that is best used for medium to large businesses seeking seamless banking integration, unlimited users at a flat cost, detailed reporting, and excellent customer support, making it the top choice for Filipino enterprises aiming for efficient, BIR-compliant financial management.
- Xero – Xero is a cloud-based accounting software that is best used for small to medium-sized businesses looking for real-time financial updates and integration with some CRM, POS, and payroll systems, although it lacks BIR-ready reports and real-time customer support.
- QNE – QNE is a multifunctional accounting software that is best used for small to large companies needing customizable reports and a user-friendly interface, but it requires a stable internet connection and can be complex to navigate.
- QuickBooks – QuickBooks is an easy-to-use accounting software that is best used for freelancers and small businesses seeking accessible features across devices and robust reporting, though it may lack industry-specific functions and reliable customer support for larger enterprises.
- JuanTax – JuanTax is a fast and user-friendly tax software that is best used for non-accountants and small business owners who need simple tax filing solutions, despite its slow customer service and limited flexibility in adjusting posted entries.
Table of Contents
What is Accounting Software?
Accounting software is a computer program that helps accountants and bookkeepers accurately and efficiently track and record financial transactions. It enables detailed tracking, fast reporting, and analysis, while monitoring a business’s assets, liabilities, revenues, and expenses.
As digital payments continue to rise in the Philippines, as noted by the BSP the use of accounting software becomes increasingly relevant. It allows businesses to compile electronic data quickly and efficiently, while securely storing financial records and audit trails from previous years.
Beyond basic recordkeeping, accounting software helps reduce human error, ensures consistency, and allows finance teams to focus more on analysis and strategic planning.
This leads to more accurate financial reporting and supports the audit process both internally and externally. Reliable documentation is essential for meeting tax requirements and maintaining regulatory compliance.
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AI-driven accounting software automates transactions, reconciliations, and reporting. With Hashy from HashMicro, businesses cut errors, improve cash flow, and gain real-time financial insights.
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Top 12 Accounting Software in the Philippines
Choosing the best software for your business can be a challenging task, given the numerous available options. However, do not worry, as we have compiled a comprehensive list of the Top 12 accounting software and tools in the Philippines for 2025, along with their features and functionalities.
1. HashMicro Accounting Software
HashMicro, an accredited BIR AI accounting software, helps businesses track transactions, assets, liabilities, and expenses with ease. With detailed tracking, fast reporting, and easy analysis, financial operations become more efficient while adhering to accounting principles.
HashMicro offers a versatile cloud and on-premise solution that automates accounting tasks while meeting BIR CAS requirements. This software is ideal for small to enterprise-level business owners, accountants, and finance managers seeking to streamline their financial management.
Try HashMicro’s features with a free demo and discover a more efficient way to manage your accounting!
HashMicro website: https://www.hashmicro.com/ph/accounting-software
HashMicro key features:
- Cash Flow Statements: This feature helps you make informed financial decisions, prevents cash shortages, and improves long-term sustainability.
- Asset Database and Depreciation: With this feature, you can ensure accurate financial planning, optimize asset utilization, and avoid unexpected losses.
- Client Monitoring Dashboard: This will allow you to personalize promotions, enhance customer retention, and improve overall dining experiences.
- PFRS-compliant financial reporting: This feature allows you to generate reliable reports effortlessly and maintain financial transparency.
- Financial budgeting and realization: This feature allows you to forecast expenses, track spending, and maximize profitability.
- Automated Tax Calculation: This feature eliminates manual tax errors, ensuring compliance while saving time and effort.
- Profit and loss with templates and budget forecast: With this, you can analyze your restaurant’s financial health and make strategic growth decisions.
- Financial statement with comparison: This can help you identify trends, optimize operations, and boost restaurant profitability.
- Bank Reconciliation: Matches internal records with bank statements to identify discrepancies and ensure accuracy. Integration with bank reconciliation software enables automatic data import, real-time matching, and faster error detection.
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To truly understand how the BIR-accredited accounting system of HashMicro can transform your financial management practices, we invite you to explore our flexible pricing plans.
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2. Xero
Xero accounting software is a cloud-based accounting system tailored to meet the needs of businesses. It assists companies with bookkeeping functions such as invoicing and payroll, and integrates with a live bank feed.
Furthermore, the system allows both cash-based and accrual-based bookkeeping software, which is very suitable for companies in the Philippines that comply with IFRS.
Xero website: https://www.xero.com/ph/
Xero key features:
- Bills tracking
- Bank connections
- Online payment
- Financial reporting
- Inventory tracking
- Multi-currency accounting
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3. QNE Accounting Software
QNE Software is an accounting system software for the Philippines and other Southeast Asian businesses. It assists with financial accounting, progress billing, and sales distribution modules.
It is tailored to meet local business requirements and challenging environments in the region. The software offers real-time processing, data handling, database recovery, and scheduled backup, enabling users to manage their accounting operations efficiently.
QNE website: https://qne.com.ph/
QNE key features:
- Cloud-based deployment
- Online order portal
- Online customer portal
- BIR CAS-ready
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4. QuickBooks Accounting Software
QuickBooks accounting system is one of the best accounting software suites businesses use to manage their financial transactions. It enables users to create invoices, process payments, generate reports, and print documents needed for tax preparation.
QuickBooks website: https://quickbooks.intuit.com/ph/
QuickBooks key features:
- Purchasing and vendor management
- Reporting and analytics
- Time and expense management
- Invoicing and billing
- General ledger
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5. JuanTax
JuanTax is a modern tax and accounting system tailored for businesses in the Philippines. Designed to simplify tax compliance, it automates tax calculations, tracks expenses, and generates required reports for both small and large enterprises.
JuanTax website: https://juan.tax/
JuanTax key features:
- Tax Compliance Automation
- Real-Time Reporting
- Expense and Invoice Tracking
- Cloud-Based Access
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6. FreshBooks Online Accounting Software
FreshBooks is one of the best accounting software systems for business owners, freelancers, and sole proprietors. It simplifies financial management for Filipino businesses by tracking payments and expenses, managing invoices, facilitating payments, and managing financial reports.
FreshBooks website: https://www.freshbooks.com/h2
FreshBooks key features:
- Budget and cost management
- Reporting
- Chart of Accounts
- Time tracking
- Project management
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7. AccountEdge
AccountEdge is a robust accounting solution designed for businesses looking for a desktop-based solution. With features ranging from payroll to inventory management, it caters to small and medium-sized companies that need comprehensive accounting tools.
AccountEdge website: https://www.accountedge.com/
AccountEdge key features:
- Complete Accounting Management
- Payroll Processing
- Inventory Control
- Customizable Reports
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8. Sage 50
Sage 50 is a comprehensive accounting tool designed for small and medium-sized businesses. Sage 50 operates on a desktop platform with cloud-connected capabilities, which can integrate with Microsoft 365, enhancing productivity with tools like Excel and Outlook.
Sage 50 offers three versions: Pro Accounting is ideal for single users, Premium Accounting supports multiple users with advanced features such as serialized inventory tracking, and Quantum Accounting is designed for larger teams with role-based permissions and workflow tools.
Sage 50 website: https://www.sage.com/en-us/products/sage-50/
Sage 50 key features:
- Invoicing and Billing
- Expense Tracking
- Inventory Management
- Bank Reconciliation
- Financial Reporting
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9. Zoho Books
Zoho Books is one of the top cloud-based accounting software, offering comprehensive capabilities in invoicing, inventory management, and project management. It provides a free plan and a range of features designed to simplify accounting tasks.
Furthermore, Zoho Books seamlessly integrates with over 40 other Zoho applications, including Zoho CRM and Zoho Inventory, as well as numerous third-party apps.
Zoho Books website: https://www.zoho.com/books/
Zoho Books key features:
- Inventory management
- Bank integration
- Expense tracking
- Customer portal
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10. Wave Accounting System Software
Wave is free accounting software designed for businesses in the Philippines that aim to minimize their expenses. It provides a range of financial management tools.
Wave accounting system software helps you oversee cash flow by tracking income and expenses, managing accounts receivable and payable, generating reports, automating tasks, and allowing multiple users. Additionally, Wave offers a payroll service that facilitates tax filing and payments to employees or contractors through direct deposit.
Wave website: https://www.waveapps.com/
Wave key features:
- Income and expense tracking
- Customizable sales taxes
- Exportable basic accounting reports
- Online payment
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11. Kashoo
Kashoo is a cloud-based accounting system software for businesses in the Philippines seeking to manage their finances independently. With Kashoo, users can create invoices, track expenses, manage transactions, process payroll, generate reports, and handle other accounting tasks from any device.
Kashoo offers three plans: a free plan, which includes invoicing and payment tracking, and a small plan. Accounting for automated income and expenses tracking, and Kashoo, for full features unlocked.
Kashoo website: https://kashoo.com/
Kashoo key features:
- Inventory tracking
- Customizable layout
- Invoicing and bill management
- Reporting
- AR/AP functionality
- Tax Management
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12. Microsoft Excel
Microsoft Excel remains a widely relied-upon tool for accounting tasks across businesses in the Philippines. Its familiarity, flexibility, and accessibility make it a practical choice for companies looking to manage their financial data with precision and control. Many professionals continue to trust Excel as a foundational part of their accounting workflow.
Microsoft Excel website: https://www.microsoft.com/en-us/microsoft-365/excel
Microsoft Excel key features:
- Built-in formulas for quick calculations and data analysis
- Charting tools to visualize trends and patterns
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What are the Benefits of Accounting Software?
Accounting software offers various benefits to those who use it, including ensuring that the company’s accounting system is implemented well. Here are some key benefits of accounting software:
- Efficiency and Accuracy: Automates calculations, reduces human error, and ensures accurate financial reporting and tax compliance.
- Real-Time Financial Insights: Provides up-to-date reports on cash flow, expenses, profits, cash ratio, and return on equity (ROE), so the company can track where its funds are used and make adjustments immediately.
- Time Savings: Speeds up processes such as invoicing, sales orders, rebate accounting, adjusting entries, journal entries, payroll, reconciliation, accounts receivable, purchase journal, and Year-End Accounting.
- Cost Management and Structure: Tracks expenses, budgets, marginal costs, and manufacturing overhead costs, enabling upper management to identify cost-saving and revenue-cost opportunities.
- Accessibility: Cloud-based software provides access to financial data anytime and anywhere, allowing anyone who needs it to access the data.
- Forecasting Tools: Help predict future financial performance by analyzing historical data, enabling the company to implement more effective budgeting and strategic planning.
How to Choose the Right Accounting Software?
Choosing the best accounting software for your business in the Philippines can be a challenging task. Every software vendor offers a unique set of features tailored to specific types of companies. Some also offer multiple pricing plans that vary in a number of users, features, and so on.
When selecting accounting system for your business, keep these factors in mind to make your search easier.
1. Budget
Consider the monthly investment you’re comfortable with and the potential savings from using accounting software. Review all available pricing plans to ensure you select one that provides the necessary functionality within your budget.
2. Features
Besides budget, consider whether the accounting tool’s features fit your needs. List essential functions like invoicing, expense tracking, and financial reporting. Also, look for software that integrates smoothly with other tools you use.
Pro tip: Choose a scalable system to future-proof your business. For example, FMCG companies may initially start with accounting software, but later require ERP solutions that seamlessly integrate new tools as they expand.
3. Scalability
Implementing the best accounting system software is a long-term investment. Select a scalable bookkeeping software that can be easily customized to add features and accommodate increasing transaction volumes without requiring a system switch. That way, you can save more money and be more efficient.
4. Integration
Integration is crucial as it impacts efficiency, accuracy, and overall workflow. Seamless integration allows different software systems and applications to communicate and share data.
For example, integrating an accounting tool with inventory management ensures that inventory levels are accurately reflected in financial reports. Linking it with CRM software streamlines invoicing and enables more effective tracking of customer payments.
5. Security
Security is crucial in the best accounting software in the Philippines, and implementing two way matching strengthens protection against data breaches and fraud.
HashMicro, an accounting and bookkeeping software, holds ISO certification, ensuring the security of your financial data against breaches. This certification underscores HashMicro’s commitment to maintaining the highest standards of data security and protection for its users.
HashMicro as The Best Accounting Software For Filipino Businesses
Choosing the best accounting system software can be challenging, especially with many vendors offering different functions and features. It’s important to consider your business’s size and specific needs to make the right choice. Look for a system that can handle your accounting requirements efficiently, is easy to use, and fits within your budget.
One option worth considering is HashMicro, an accounting solution in the Philippines that is BIR-accredited. This gives you assurance that the software complies with local tax regulations.
It also helps streamline your financial processes through comprehensive features, seamless integration with other systems, IFRS-compliant reports, and the flexibility to scale with your business. You can try our free demo or contact our team to learn more.
FAQ about Accounting Software
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What is accounting software and examples?
Accounting software helps businesses in the Philippines manage their daily financial activities, such as expenses, revenues, assets, and payments. It also simplifies the handling of receivables and payables, as well as the generation of financial reports, making it easier for businesses to monitor their finances and make informed decisions.
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What is the most commonly used accounting software?
The Philippines’ most commonly used accounting software is the HashMicro accounting system, which is integrated with the BIR-CAS. HashMicro is the best option due to its flexibility, automation features, and integration with other business processes.
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What are some of the top accounting software in the Philippines?
The top accounting software in the Philippines includes HashMicro accounting system, QuickBooks, Xero, QNE, and Sage.
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What are the three types of accounting software?
The three main types of accounting systems are:
- ERP System: This system integrates accounting with other business processes like inventory, sales, and HR, making it ideal for larger companies.
- Billing and Invoicing System: This system focuses on creating and managing customer invoices, making it useful for small businesses needing straightforward billing solutions.
- Payroll Management System: This system automates employee payment processes, including salary calculations, tax deductions, and benefits, making it essential for companies managing payroll.
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Is Excel an accounting system?
While Excel isn’t typically considered an accounting system, it can be useful for small business bookkeeping. Designing Excel templates for bookkeeping can automate daily tasks, save time, and reduce the likelihood of mistakes.
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How does accounting system software work?
It automates financial management processes. It records transactions, tracks expenses and revenues, and generates various financial reports. Users input data, such as sales or purchases, and the software processes this into usable reports, helping manage cash flow, tax filing, and budgeting.
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Why do we need accounting software?
It’s important because it makes handling money easier and more accurate. Instead of doing everything manually, automation reduces mistakes and saves time. Additionally, real-time updates enable businesses to make informed decisions and comply with financial regulations more efficiently.
