What is the purpose of the contract management system?

The contract management system aims to facilitate the company in managing all contracts with clients thereby reducing disputes between the two parties. contact our team of experts to find out the best software for your business.

What are the components in the contract management system?

There are four components of contract planning and management which include Contract Management Plan, Supplier Relationship Management, Transaction Management, Variation.

What is the use of contract management application?

You can use a contract management application that makes it easy for companies to track and manage various existing contracts. Both contracts that are approaching expired or still a long grace period.

Malaysia’s Leading Contract Management System for Smarter Workflows

Q: What is Contract Management Software?

Contract Management Software is a software that facilitates the process of managing all aspects related to the agreement between the two parties

Centralise contracts in a secure contract repository with e-signing, AI assistance, approval workflows, and renewal alerts. Automate payments, track variations, and receive expiry alerts to avoid revenue loss.

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3 Types of HashMicro’s Contract Management Software

Project-Based Contract Management

Manage project contracts end-to-end with milestones, variations, and renewals in one place. Link each contract to project P&L and automate staged (milestone) invoicing.

Rental-Based Contract Management

Centralise rental agreements and track rented items/assets with rates and deposits. Automate recurring invoices and renewal alerts to prevent revenue leakage.

Contract Document Management & Repository Software

Store all contract documents, versions, and annexes in a searchable repository. Control templates/clauses with permissions and audit trails.

Contract Management System’s Main Features

Project-Based Contract Management

Progressive Payment Tracker

Automate staged payments and invoicing by project progress. Prevent revenue leakage and see what’s due vs. paid at a glance.

Terms and Conditions Documentation

Standardise contract terms with pre-approved clauses, then customise per contract in seconds. Keep versions and changes history.

Project Profit and Loss Tracker

Link contracts to budgets and costs to view real-time project P&L. Make faster decisions with accurate margin visibility.

Rental-Based Contract Management

Rental Expiry
Tracker

Track rental contract end dates in one place. Get automatic pre-expiry notifications so renewals and handovers never slip.

Recurring Invoice Creation

Automatically generate recurring invoices for repeat rental orders on fixed intervals. Reduce manual work and bill on time, every time

Rental Item
Tracker

See availability, reservations, and overdues for all rental items in real time. Identify late returns and apply the correct late fees confidently.

Contract Document Management

Contract Expiry
Tracker

Track contract expiry dates instantly through your central repository and get timely reminders for renewals.

Contract Creation and Editing

Create and update contracts with every version stored securely inside the contract repository for easy tracking.

Files and Attachment Management

All documents stay easy to find through a searchable contract library.

The Integration of Contract Management Software

HRM System

Integrate the Contract Management System with the HRM System to enable you to create employment contracts using a complete employment database.

Contract

CRM-Sales System

The CRM-Sales System or Sales Management System makes it easier for you to create a different contract for each client based on the quotation sent.

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Providing the right solutions for our clients is our focus and priority.

FAQs

Frequently asked questions about our software solutions.

We provide comprehensive support, including free consultations, blueprints, training, and user manuals, to ensure your ease of use of our software.

Our solutions are very comprehensive and designed for 15 industries. Our ERP system offers unlimited user licenses. Therefore, it can be used by everyone in your company at no additional cost.

HashMicro offers ready-to-use software solutions that can be quickly deployed, but they’re also fully customizable to suit your company’s specific needs. You don’t have to start from scratch, but you’re not stuck with a rigid system either.

Yes, our software has a mobile version to help you run your business better. Our mobile apps cover various functions, depending on the modules you are using.

HashMicro is web-based ERP software that can be run through the internet on any mobile device via any web browser.

We use PostgreSQL database management system, which ensures data security and scalable performance for many of simultaneous users.

We use Python, one of the most popular programming languages, to develop our software programs.

Explore Other ERP Modules

We also provide other modules your business might need.

Accounting

Get your cash flow estimated accurately. Generate various financial statements within seconds and reconcile your bank statements with a few clicks.

Inventory Management

Control inventory levels, manage and monitor stock transfers, and optimize inventory turnover at your store or warehouse.

Procurement

Ensure item purchases are in accordance with demands. Create POs and place orders with the right suppliers automatically.

"Switching to HashMicro was a game-changer. We now get real-time insights, track assets on the go, automate our procurement, and keep workflows running smoothly from site to office. The system is intuitive, the features are powerful, and the impact is tangible."

"HashMicro has become a reliable operational backbone that supports both day-to-day needs and long-term growth."

"HashMicro has made our operations smoother, more efficient, and honestly, just easier."

"HashMicro has really helped our work much easier. We can manage sales, inventory, finance, and more in one system, making everything more organized and efficient. It's user-friendly, and their support team is always ready to help. I recommend it to any business that wants to improve the way they work."

"Our journey with HashMicro's ERP had challenges, but the system significantly improved our operations. Despite some delays and training gaps, the Consultant and Project Manager were responsive, flexible, and committed, and we truly value their effort and support."

"I appreciate the immediate response and strong system knowledge. However, accounting technicalities caused some misunderstandings. The company should provide an accountant with deeper expertise to better address client needs. Overall, the support has been good and mostly on time."

"HashMicro’s consultants have been very helpful to our team. They are always available when we need project support, make it easy for us to ask questions, and know the system well enough to answer even technical inquiries during meetings."

What Is
Contract Management Software (CMS)?

Contract Management Software (CMS) is a system that centralises every stage of a contract in one platform. It covers drafting, approval, e-signing, storage, and renewal. In project-focused industries such as construction, CMS helps connect contracts with milestones, variations, and budgets so that progress and billing remain aligned.

Whether used on-premise or in the cloud, CMS reduces manual work, strengthens compliance, and keeps all contract information in one reliable source. The system also provides tools to create templates, manage clauses, set user permissions, and send reminders for upcoming expiries or obligations.

While both Customer Relationship Management (CRM) and Contract Lifecycle Management (CLM) are important for businesses, they serve different purposes.

Customer Relationship Management (CRM) focuses on managing customer data, tracking leads, monitoring interactions, and improving customer service to build stronger relationships.

Contract Lifecycle Management (CLM), on the other hand, manages contracts from creation to expiration. As part of a contract management suite, it supports negotiation, approvals, and renewals to streamline the entire contract process.

Contract management software, including enterprise contract management software and contract document management software, helps businesses to:

1. Set the rules: Use approved templates and workflows, keep audit trails, and control access so contracts follow rules and policies.
2. Reduce risk: Store every contract in one place, track obligations, and get renewal alerts—so nothing expires or goes off-term.
3. Work faster: Automate drafting, reviews, e-signing, and billing (staged or recurring) to cut manual tasks and cycle time.
4. Improves vendor relationships: Give both sides clear visibility on SLAs, duties, and dates, which lowers disputes and speeds up cooperation.
5. Protect revenue and costs: Link contracts to budgets and P&L, enforce prices and discounts, and avoid revenue leakage.
6. Boost team productivity: Find anything quickly with search/OCR and connect data to CRM/ERP for a single source of truth.

Contract Management Software, which can be as specific as contract building software in Singapore or as broad as enterprise contract management software, is versatile and can manage various types of contracts, including construction contracts, a focus of construction contract administration software.

Here are some common types of contracts that can be efficiently managed with contract management system:

1. Procurement Contracts
2. Sales Contracts
3. Employment Contracts
4. Service Contracts
5. Lease Agreements
5. Non-Disclosure Agreements (NDAs)
6. Partnership Agreements
7. Construction Contracts
8. Government Contracts

Contract management software (CMS) streamlines the full lifecycle: draft with templates and clause libraries, run approvals, e-sign, and store every document in a central contract repository. Teams can search faster, track renewal alerts, and monitor obligations, dates, and performance through built-in analytics and reporting.

Yes, Contract Management Software, including enterprise contract management software, can integrate with CRM and ERP systems, facilitating seamless data flow and improving business process efficiency.

By integrating CMS with CRM and ERP, businesses can achieve a higher level of automation, streamline their workflows, and improve data accuracy. The integration facilitates the exchange of crucial information between systems, ensuring that contracts, customer data, and financial data are synchronized and up-to-date.