Many companies still handle their purchasing needs manually, which can lead to errors and higher costs. Procurement software emerges as a solution to automate the end-to-end purchasing process, helping businesses reduce manual work, minimize errors, and cut costs.
According to the Department of Budget and Management in the Philippines, procurement reforms have already saved the government over USD 12.26 million, proving how structured procurement strategies can drive massive efficiency gains. If better procurement practices can transform public sector spending, imagine what they can do for your business!
That’s where HashMicro Procurement Management Software comes in. It simplifies vendor management, secures payments, and streamlines workflows. You can even request a free demo to see how it fits your operations. Kaya naman, tatalakayin ng artikulong ito ang ilan sa mga pinakamahusay na procurement software para sa iyong negosyo.
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Key Takeaways
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What is Procurement Software?
Procurement software is a tool that helps businesses manage buying supplies, from placing orders to paying vendors. It simplifies the process by automating tasks like tracking suppliers, creating purchase orders, and handling payments, making it easier and faster to manage purchases.
Businesses use a procurement system to simplify purchasing and keep teams focused on more strategic tasks. With an easy workflow that works on both computers and mobile devices, employees can submit and manage requests smoothly from anywhere.
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The Functions of Procurement Software
The function of procurement software in the Philippines, as in other countries, is to streamline and digitize the process of acquiring goods and services for businesses or government agencies. Specifically, its functions include:
- Automating Purchase Processes: It allows organizations to create, approve, and track purchase orders electronically, reducing manual paperwork and human error.
- Supplier Management: It helps maintain a centralized supplier database, track supplier performance, and facilitate communication and collaboration with vendors.
- Cost Control and Budget Management: Procurement software can monitor spending, compare supplier prices, and ensure purchases stay within budget.
- Compliance and Audit Trails: Especially important in the Philippines for government or regulated industries, they ensure adherence to laws, regulations, and company policies while keeping records for auditing.
- Inventory Integration: It often connects with inventory or warehouse systems, ensuring timely replenishment and avoiding stockouts or overstocking.
Benefits of Procurement Management Software
Procurement software offers numerous advantages, enhancing your business’s procurement process, reducing costs, and boosting efficiency. Below are some of the main benefits a company can gain by using a procurement system:
- Reduce procurement costs: Procurement software cuts costs by automating types of procurement tasks, boosting efficiency, and freeing up resources for strategic activities.
- Reduce human errors: Procurement management software minimizes human errors through automation and standardized processes.
- Improve efficiency: With streamlined workflows and centralized data, procurement system software increases efficiency in procurement operations. Hence, it allows teams to accomplish more in less time.
- Better visibility in all processes: Procurement software provides real-time visibility into spending, supplier performance, and contract compliance. Thus, it fosters transparency within the organization.
- Improve risk management: By identifying and mitigating risks in the supply chain, procurement system software helps organizations minimize disruptions and protect against potential liabilities.
- Improve decision-making: This tech centralizes and analyzes all procurement data, which in turn facilitates strategic decision-making.
12 Best Procurement Software in the Philippines
Choosing the right procurement software can be tough with so many options. If you’re unsure where to start, don’t worry – we’ve listed 12 Best Procurement Software Companies in The Philippines, focusing on cost-effectiveness and ease of use. Let’s find the best fit for your needs.
| Brand | Best For | Pros | Cons |
|---|---|---|---|
| HashMicro | Best for customizable all-in-one procurement. | All-in-one procurement automation; supplier management; real-time tracking | The features might be too complex for smaller businesses, but they can be adjusted to business needs |
| Coupa | Best for spend and cost control. | Strong spend and cost control; budgeting oversight; spend visibility | Manual tracking; Limited customization; Lack of customer support |
| Kissflow | Best for live tracking and vendor evaluation. | Real-time procurement tracking; easy vendor evaluation; streamlined workflow | Complicated deployment; Customer service needs improvement; Limited reporting and analytics |
| Precoro | Best for automated workflows and budget tracking. | Automated workflows; budget tracking; structured purchasing process | Insufficient user training; Lack of integration with scanning tools and other systems ; Difficulty with printing purchase orders |
| Ecount | Best ERP-linked tool for small businesses. | ERP-linked procurement tool; integrates purchasing with business systems; SME-friendly | Limited customization; Occasional performance issues; Clunky invoicing management |
| GEP Smart | Best for managing all spend types. | Manages all types of spend; comprehensive procurement coverage; enterprise scalability | Lack of customization; The software is slow compared to other systems; Overseas customer support |
| Astra | Best simple web-based option. | Simple web-based procurement; lightweight system; easy to use | Lack of standard features needed for procurement; Very limited integration with other apps and systems |
| Jaggaer | Best for IoT-driven procurement and supplier collaboration. | Supplier collaboration support; suitable for large operations; enterprise-grade capabilities | Limited integration capabilities; Lack of intuitive features; Inadequate customer support |
| Procurify | Best for budget tracking and automation. | Budget tracking and automation; purchasing oversight; good for mid-sized teams | Doesn’t have inventory management features; Features are often bugged; Limited integration with other systems |
| Corcenctric | Best advisory-led SME solution. | Advisory-led procurement support; structured workflows; ideal for SMEs | Limited customization for specific business needs; Steep learning curve; Integration issues with other systems |
| Netsuite | Best for enterprise vendor management. | Robust vendor and procurement management; strong process controls; suited for enterprises | Outdated user interface and limited features; Occasional performance issues; Overseas and insufficient customer support |
| SAP Ariba | Best for global procurement networks. | Global procurement support; scalable cloud-based system; ideal for complex supply chains | Insufficient user training; Limited report templates; Complex user interface |
1. HashMicro
HashMicro’s procurement software is a solution for businesses in the Philippines seeking efficient purchasing management. It simplifies the procurement process with features like automated purchase orders, supplier management, and real-time tracking, ensuring smooth operations.
HashMicro stands out because it offers everything you need in one place. You can manage suppliers, track budgets, and handle purchase requests all within a single platform. Plus, HashMicro is customizable, provides advanced reports, and integrates smoothly with other systems, helping your company streamline procurement processes with ease.
With a solid track record in Singapore and Indonesia, HashMicro is dedicated to delivering outstanding service in the Philippines. This makes HashMicro the top choice for companies looking to take smart steps in managing their procurement processes.
Suitable for: HashMicro Procurement Software suits mid-sized to large enterprises seeking an all-in-one, AI-powered e-procurement solution with automation, supplier management, and seamless ERP integration.
HashMicro best features:
- PO, RFQ, and PR management
- PR approval management
- Online portal for suppliers
- Vendor/supplier rating
- Blanket order management
- Landed cost calculation
- Integration with other systems and apps
HashMicro pricing:
After knowing the various advantages of HashMicro AI Procurement Software, you can start considering our price calculations to find out that your software is really the right solution to support your company.
| Pros | Cons |
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2. Coupa
Coupa, a California-based company, provides an exemplary procurement example with its software designed to assist businesses in managing their spending from a single platform. This software simplifies cost control and compliance efforts, enabling companies to streamline procurement, sourcing, contracting, expense management, invoicing, and payments.
Suitable for: Coupa Procurement Software is best for large enterprises and multinational corporations requiring AI-driven spend management, supplier risk analysis, and real-time procurement insights.
Coupa best features:
- Analytics and reporting
- Spend visibility and management
- Supplier relationship management
- Contact and catalog management
- Inventory management
Coupa pricing:
Contact for pricing
Coupa ratings and reviews:
G2: 4.2/5 (260+ reviews)
Capterra: 4.2/5 (80+ reviews)
| Pros | Cons |
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3. Kissflow
Kissflow Procurement Cloud is a procurement management software process and vendor management in the Philippines, suitable for businesses of all sizes. It enables real-time monitoring of product levels, purchase requests, and status updates.
Administrators can evaluate vendor performance based on policy compliance, reputation, product quality, and delivery timelines. Suppliers have access to a self-service portal for updating information and receiving order notifications.
Suitable for: Kissflow Procurement systems is ideal for SMEs and growing businesses looking for a cloud-based, customizable procurement workflow with no-code automation.
Kissflow best features:
- Procure-to-pay
- Supplier management
- Invoice automation
- Spend analytics
- Inventory management
- Contract management
Kissflow pricing:
Starts at $1,990/month
Kissflow ratings and reviews:
G2: 4.3/5 (520+ reviews)
Capterra: 4.3/5 (10+ reviews)
| Pros | Cons |
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4. Precoro
Precoro is a cloud-based purchasing software in the Philippines that simplifies procurement procedures. Its main features cover purchase order creation and delivery, blanket PO, visual analytics on departmental spending, billing, real-time budgeting, receiving, and catalog management with product links.
Precoro offers various functionalities, such as integrations with NetSuite and Quickbooks, as well as a free API. Users benefit from enhanced security, along with automated reporting for transparent procurement processes.
Suitable for: Precoro is designed for small to mid-sized businesses that need a cost-effective, user-friendly procurement systems with budgeting and approval automation.
Precoro’s best features:
- Product catalog
- Custom reporting options
- Inventory tracking
- Real-time request management
- Automated workflow management
Precoro pricing:
For smaller teams: $35/month per user for less than 20 users
For larger teams: Contact for pricing
Precoro ratings and reviews:
G2: 4.7/5 (120+ reviews)
Capterra: 4.8/5 (200+ reviews)
| Pros | Cons |
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5. Ecount
Ecount’s purchasing software, also known as the Ecount ERP Purchasing Module, is crafted to streamline and automate purchasing procedures within organizations. It has a base in the Philippines, which makes it easy to contact customer support. Its goal is to optimize the procurement process, boost efficiency, cut costs, and foster collaboration among various departments and suppliers.
Suitable for: Procurement Management Software Ecount suits small businesses and startups seeking a simple, cloud-based procurement tool with core inventory and supplier management features.
Ecount best features:
- Supplier management
- Contract management
- Inventory management
- Sourcing and RFQ
- Budgeting and spending analysis
Ecount pricing:
Contact for pricing
Ecount ratings and reviews:
Capterra: 4.4/5 (38 reviews)
| Pros | Cons |
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6. GEP SMART
GEP SMART is a unified source-to-pay (S2P) purchase planning software that simplifies both direct and indirect spend management on a single cloud-native platform. It consolidates various procurement tools, eliminating the need for separate software or modules.
GEP SMART simplifies procurement, accelerates digital transformation, and boosts procurement team performance. It offers comprehensive analysis for CPOs, category-wide control for sourcing managers, and easy ordering for buyers.
Suitable for: GEP SMART Procurement Software is best for large enterprises and global supply chain networks requiring AI-powered procurement analytics, contract management, and supplier collaboration.
GEP SMART best features:
- Spend analysis tool
- Procure-to-pay
- Supplier management
- Sourcing
GEP SMART pricing:
Contact for pricing
GEP SMART ratings and reviews:
G2: 4.4/5 (20+ reviews)
Capterra: 4.6/5 (7 reviews)
| Pros | Cons |
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7. Astra
Astra (Philippines) Inc. is a Product Research and Development company focused on creating innovative world-class software and hardware solutions. Their primary goal is to bring out the best from their customers, partners, employees, and society as a whole.
To achieve their goal, they develop a wide range of products and solutions for businesses, including web-based Philippines procurement tools. This purchase management system helps companies streamline their procurement process, which enables them to work smarter.
Suitable for: Astra Philippines is ideal for Philippine-based SMEs and corporations looking for a localized procurement system that ensures compliance with national regulations.
Astra best features:
- Calendar
- Document management
- Customized dashboard
- Updates and email notifications
- Reporting
Astra pricing:
Contact for pricing
Astra ratings and reviews:
Glass door: 4.2/5 (11 reviews)
| Pros | Cons |
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8. Jaggaer
JAGGAER is a purchasing software in the Philippines, revolutionizing B2B transactions with self-operating technology. Through the use of Internet of Things (IoT) technology, it facilitates seamless interactions among buyers, suppliers, and partners. This results in enabling a significant flow of goods annually across its Enterprise Commerce Network.
Suitable for: Jaggaer Procurement Software is recommended for multinational enterprises with complex procurement needs, including AI-driven spend analysis, supplier risk management, and advanced automation.
Jaggaer best features:
- Spend analytics
- Category management
- Supplier management
- Sourcing
- Contracts
- Invoicing
Jaggaer pricing:
Contact for pricing
Jaggaer ratings and reviews:
G2: 4.4/5 (27+ reviews)
Capterra: 4.2/5 (2+ reviews)
| Pros | Cons |
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9. Procurify
Procurify is a cloud-based e-procurement software that helps you manage the whole procurement cycle from order to payment. The app was designed to streamline the end-to-end procurement process of companies and make it more efficient.
To realize its goal, it was built with useful features for budget management, fraud prevention, purchase order creation, tracking and reporting tools, mobile capability, and many others.
Suitable for: Procurify is best for mid-sized businesses and startups needing real-time spend tracking, purchase order automation, and mobile procurement capabilities.
Procurify best features:
- Purchase order automation
- AP automation
- Expense management
- Spend analytics
- Purchase requisitions
Procurify pricing:
Starts at $2,000/month
Procurify ratings and reviews:
G2: 4.6/5 (170+ reviews)
Capterra: 4.5/5 (140+ reviews)
| Pros | Cons |
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10. Corcentric
Corcentric is one of the best procurement software for SMEs in the Philippines. It combines technology and payment services with advisory and managed solutions. The company collaborates closely with procurement and finance leaders to identify challenges and develop customized solutions. With its expertise, Corcentric helps businesses overcome unique difficulties and achieve tangible results.
Suitable for: Corcentric Procurement Software suits large enterprises and finance-driven organizations seeking procurement systems automation, AP processing, and contract lifecycle management.
Corcentric best features:
- Purchase order automation
- Catalog management
- E-invoicing
- Reporting and analytics
- Spend analytics
Corcentric pricing:
Contact for pricing
Corcentric ratings and reviews:
G2: 3.2/5 (7+ reviews)
Capterra: 4/5 (3+ reviews)
| Pros | Cons |
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11. NetSuite
NetSuite’s procurement system assists businesses in purchasing goods and services efficiently, saving time and costs. It simplifies the procurement process by directing purchases to approved suppliers and pre-negotiated contracts, while also providing real-time visibility into spending and vendor performance.
Additionally, NetSuite enhances the accuracy of the procure-to-pay process by automating key transactions and integrating approval workflows to ensure internal controls and compliance.
Suitable for: NetSuite Procurement Software is ideal for mid-sized to large companies looking for seamless ERP-integrated procurement with financial tracking and real-time supplier collaboration
NetSuite best features:
- Source management
- Purchase management
- Invoice processing
- Vendor management
NetSuite pricing:
Base ERP Package: $999 per month
User Licenses: $100–$200 per month
Advanced Financials Module: $400–$800 per month
NetSuite ratings and reviews:
G2: 4.1/5 (207 reviews)
Capterra: 4.2/5 (1,694 reviews)
| Pros | Cons |
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12. SAP Ariba
SAP Ariba is a managing procurement software provider offering cloud-based procurement, spend management, and supply chain services. With its procurement management software, it facilitates global connections and transactions between suppliers and buyers. Their technology aims to enhance negotiation capabilities with suppliers and offer improved visibility and control over expenditure for companies.
Suitable for: SAP Ariba Procurement is designed for global enterprises and complex supply chains requiring AI-powered sourcing, contract negotiation, and risk management at scale.
SAP Ariba best features:
- Invoice processing
- Expense tracking
- Order management
- Spend analysis
- Supplier management
SAP Ariba pricing:
Bronze: $50 per year
Silver: $750 per year
Gold: $2,250 per year
SAP Ariba ratings and reviews:
G2: 4.0/5 (468 reviews)
Capterra: 3.7/5 (77 reviews)
| Pros | Cons |
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Things to Consider for Choosing Procurement System Software
Choosing the best procurement system software in the Philippines can be challenging, given the multitude of options, each with its own set of features and target markets. Here are some key considerations to evaluate when choosing the most suitable procurement management software for your business:
1. Mobile accessibility
Remote procurement is increasingly essential, and a mobile app enables teams to request, approve, and track purchases on the go. With push notifications, receipt capture, and budget monitoring, departments can stay efficient and maintain spending control anywhere.
2. Ease of use
Before choosing a procurement solution, make sure the interface and steps feel intuitive during a free trial. Evaluating both the desktop and mobile experience helps ensure the system is truly user-friendly for everyone in your company.
3. Integrations with existing systems
Before investing in a procurement platform, ensure it integrates smoothly with your existing accounting software, ERP, and other operational systems. Asking the right questions about compatibility and available modules helps you choose a solution that strengthens financial processes and streamlines procurement.
4. Customer support
When evaluating procurement software, review the provider’s support quality by checking their website, online feedback, and available contact options. Prioritize platforms that offer 24/7 or 24/5 support, dedicated onboarding, and an actively updated knowledge base to help users resolve issues quickly.
5. Scalability
When selecting a procurement system, ensure it can scale as your business grows with flexible user access and strong automation to manage procurement risk. Features like policy compliance controls, real-time notifications, and automated approvals help maintain accuracy and accountability as spending activity increases.
Conclusion
Choosing the right procurement management software in the Philippines can pose a challenge. However, with thoughtful consideration and our suggestions, we trust that you’ll be able to select the optimal purchasing software for your business needs.
For business owners in the Philippines looking for a purchasing management system, you might want to choose HashMicro. With our powerful and comprehensive features, along with seamless integrations with other systems and third-party applications, your procurement process will be significantly enhanced for optimal efficiency.
Are you interested? You can register for a free demo now.
Frequently Asked Questions on Procurement Software
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What is e-procurement software?
E-procurement software is a digital tool that helps businesses manage the purchasing process online. It streamlines tasks like selecting suppliers, ordering, and payment. This software makes buying supplies faster, more organized, and often more cost-effective.
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Is ERP a procurement software?
Many businesses use ERP systems to manage procurement, handle budgets, and track spending. The main goal of having a proper procurement process is to get goods or services at the best possible price.
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What are the 3 main types of procurement?
There are three main types of procurement activities: direct, indirect, and services procurement. Direct procurement involves buying raw materials, machinery, and wholesale goods used directly in producing the company’s final product.
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What is the Best Procurement Software?
There are several options for the best procurement software for businesses in the Philippines, including Hashmicro, Precoro, Gepsmart, Coupa, SAP, Kishflow, and more.
