18 Best eProcurement Software in the Philippines for 2025

Poor cost control can harm procurement by causing overspending and inefficient use of resources. This can strain the company’s budget and disrupt the supply chain. Effective cost control is essential to keep procurement processes efficient and financially stable.

Research published on the academic repository Academia indicates that public procurement expenditure in the Philippines averages PHP 318 billion per year, representing about 21% of the national budget and 3.7% of GDP, highlighting how significant procurement management software can be in streamlining these large-scale processes. This is where eProcurement software in the Philippines provides an effective solution by automating workflows, improving data accuracy, and reducing costs.

Despite these advantages, choosing the right e-procurement system can still feel overwhelming due to varying features, pricing, and integration options. Many companies in the Philippines address this challenge by choosing HashMicro, a trusted, scalable, and easy-to-use solution that supports smarter purchasing decisions.

In this article, we will look closer at the 18 best eProcurement management software in the Philippines, highlight what makes each unique, and offer tips to help you choose the best one for your organization.

Key Takeaways E-procurement is an essential tool that makes the procurement process quicker and saves money. There are 6 benefits of procurement software that improve your business process. There are 5 key features and 3 types of e-procurement in the Philippines. As the best solution, you may consider HashMicro to be the top vendor. It provides you with comprehensive features and a free demo that is accessible starting today.

Quick Overview of Best eProcurement Software

What is eProcurement Software?

eProcurement software is a digital tool that helps businesses automate and manage their purchasing processes. It works by streamlining tasks like creating purchase orders, tracking orders, and managing invoices, making the e procurement software process faster and more efficient.

According to Business Research Insights, the global e-procurement software market is projected to reach USD 12.54 billion by 2025 and climb to USD 42.15 billion by 2035, growing at a 12% CAGR — reflecting strong worldwide demand for automation in procurement workflows.

What makes this software so useful is its ability to automate repetitive tasks. This means less paperwork and fewer manual checks for your team, freeing them to focus on more important tasks. In simple terms, procurement software in the Philippines simplifies, speeds up, and improves the accuracy of the procurement process, helping businesses run more smoothly and efficiently.

What is B2B eProcurement?

B2B eProcurement focuses specifically on the purchasing interactions between businesses, leveraging digital platforms to facilitate bulk transactions, long-term supplier relationships, and complex supply chains. Unlike general e-Procurement, which could apply to any organizational purchasing process, B2B eProcurement addresses the unique needs of businesses buying from other businesses, such as:

• Bulk Purchasing & Volume Discounts: Businesses often buy in large quantities, and B2B eProcurement platforms are designed to handle high-volume orders, negotiate bulk pricing, and manage tiered discount structures.
• Custom Pricing & Catalogs: Suppliers can offer customized catalogs and pricing tailored to different business clients, accommodating negotiated contracts and exclusive deals.
• Multi-Level Approval Workflows: Since B2B purchases often involve significant amounts, the software supports complex approval hierarchies, ensuring compliance with internal policies.
• Long-Term Supplier Relationships: B2B eProcurement emphasizes relationship management, supporting recurring orders, contract renewals, and supplier performance evaluations over time.

Features of eProcurement Software

When selecting eProcurement management software in the Philippines, it’s essential to look for specific features that enhance and streamline your procurement operations. Here’s a detailed breakdown of the key features that should be included in top-notch electronic procurement system:

• Integration: Seamlessly connects with existing enterprise resource planning (ERP) and financial systems to synchronize data and workflows, enhancing data accuracy and operational efficiency.
• Supplier management: Provides tools to manage supplier data, track performance, and maintain communications, all within one system, enabling better relationship management and performance assessment.
• Automation functionality: Automates standard procurement management software tasks such as order placements, invoice processing, and payment executions, reducing manual labor and minimizing human errors.
• Cost management: Features tools to monitor and analyze spending patterns, identify cost-saving opportunities, and enforce company spending policies effectively.
• Advanced analytics: Provides comprehensive analytics that helps in forecasting, trend analysis, and strategic planning, enabling more informed decision-making and better resource allocation.

Benefits of Electronic Procurement Software 

After knowing what eProcurement software is, here’s a concise table that lists the benefits your business can gain from implementing this software in the Philippines.

Category	Cloud ERP
Cost Savings	Reduces purchasing costs through streamlined processes and volume discounts.
Efficiency Improvements	Speeds up transactions and minimizes manual errors by automating routine tasks.
Enhanced Transparency	Improves oversight and accountability with real-time visibility into procurement.
Better Supplier Relationships	Strengthens partnerships through improved communication and management.
Compliance and Control	Ensures adherence to policies and regulations, enhancing control over spending.
Data-Driven Decisions	Enables informed decision-making with analytics and reporting tools.
Risk Reduction	Minimizes risks related to human error, fraud, and supplier non-compliance.
Scalability	Adapts easily to growing business needs without significant additional investment.

Types of Electronic Procurement System

eProcurement software in the Philippines can vary widely regarding functionality, scale, and integration capabilities. Each type is designed to handle specific aspects of the procurement process. Here’s a closer look at the main types of electronic procurement system:

1. Procurement software: This is the most straightforward eProcurement software, focusing primarily on automating the purchasing process. Its procure-to-pay system also helps organizations manage purchase orders, approvals, supplier sourcing, and contract management.

2. Electronic Data Interchange (EDI): EDI facilitates the electronic exchange of business information and documents, such as purchase orders and invoices. This type helps reduce paper-based processes, speeds up transaction times, and increases accuracy.

3. ERP Systems: ERP systems integrate e procurement system with other core business processes like finance, human resources, and supply chain management. This integration provides a holistic view of the organization’s operations and can lead to more informed decision-making.

18 Best eProcurement Software Philippines in 2025

As businesses in the Philippines look to streamline their procurement processes and enhance operational efficiencies, this software has become a critical tool for success. So here is a list of 18 best e-procurement examples in 2025 you need to know.

1. HashMicro

HashMicro stands out as the leading e-procurement system provider in the Philippines, serving over 1750 clients with its highly customizable platform that meets the specific needs of various organizations. It provides a free demo that lets you know better about the system’s functionality.

You can sign up for its free demo of HashMicro’s eProcurement management software and experience how HashMicro solutions can streamline your operations and reduce costs.

Dedicated to outstanding customer service, HashMicro AI procurement software ensures exceptional after-sales support, enhancing client satisfaction and optimizing software performance. Some of the key features HashMicro has are down below:

• Automatic vendor rating: Evaluates vendors automatically based on timeliness, cost-effectiveness, and delivery completeness, helping businesses partner with top-tier suppliers.
• Budget tracking & limit per purchase: Keeps a vigilant eye on expenditures and enforces established budgetary constraints per transaction to maintain fiscal discipline.
• Service work order tracking: Oversees service-based orders from inception to fulfillment, ensuring they are completed on time and according to specifications.
• Multi-purchase model: Accommodates various purchasing needs, from products and services to assets and rentals, enhancing procurement flexibility.
• In-depth purchase analysis: Provides detailed analytics on purchasing patterns, vendor preferences, and pricing, aiding strategic procurement decisions.
• Direct purchase management: Simplifies the direct purchase process, saving time and increasing efficiency for straightforward procurement tasks.
• OCR for RFQ: Employs Optical Character Recognition technology to automatically extract and process data from RFQ documents, increasing accuracy and processing speed.

Strength	Weakness
Superior customizable user interface	The system implementation time varies, depending on your customization request
Seamless integration with ERP systems
Dedicated local support team
Free to add e-procurement users
Offers a free demo

See how HashMicro’s e-procurement software helps you control costs and improve efficiency—schedule a free demo to try it for yourself.

2. Jaggaer

Jaggaer offers a comprehensive electronic procurement system for educational institutions, government entities, and large enterprises.

The platform’s standout features include predictive analytics, risk management, and sustainability tracking, all designed to optimize procurement strategies and enhance the value of procurement investments.

Strength	Weakness
Comprehensive coverage of the entire e procurement system.	Can be overly complex for small to medium-sized enterprises.
High-level of automation for procurement tasks.	Initial integration with existing systems can be challenging.
Strong support for compliance and risk management.	The interface is robust but can be overwhelming for new users.
	Customer support is reliable but response times may vary during peak periods.

3. Precoro 

Precoro is an electronic procurement system vendor that simplifies purchasing and spending management for companies across various industries. This cloud-based platform is particularly effective in helping businesses reduce manual tasks and enhance transparency in e procurement software activities.

Precoro offers spend analytics features, allowing businesses to monitor and analyze e procurement system to identify cost-saving opportunities. Additionally, it supports electronic purchase orders and approvals, supplier management, and contract tracking.

Strength	Weakness
Intuitive UI design, efficient expense reporting system.	Limited integration options with other platforms.
Strong customer support during local business hours.	Features can be overwhelming for new users.
Automated workflow capabilities for streamlined processes.	The mobile app lacks some features that are available on the desktop version.
	Customer support response times can be slow during non-business hours.

4. Zycus

Zycus eProcurement software Philippines is renowned for its ability to cater to the strategic needs of procurement with a robust and flexible system. This vendor offers applications that facilitate supplier management to contract lifecycle management and procurement intelligence.

The software utilizes advanced AI technologies to automate and optimize workflows, ensuring efficiency and compliance. Features such as guided buying, spending analysis, and an integrated supplier network make Zycus a good tool for enterprises in the Philippines.

Strength	Weakness
Advanced analytics tools for in-depth procurement insights.	Complex initial setup process.
High configurability to suit various business needs.	The user interface can be unintuitive for first-time users.
Strong global supplier management system.	Occasional glitches in user interface updates.
	Limited customization options for smaller enterprises.

5. Kissflow 

With its user-friendly interface, Kissflow allows companies to manage purchase requests, send purchase orders, conduct supplier management, and control spending under a single unified platform.

Additionally, Kissflow’s reporting and analytics capabilities provide valuable insights into procurement processes, helping companies make data-driven decisions to optimize their spending and improve procurement efficiency.

Strength	Weakness
A user-friendly interface facilitates easy adoption.	Mobile application performance is inconsistent.
Good workflow automation that simplifies processes.	Requires frequent updates to maintain functionality.
Responsive customer service for troubleshooting.	Can experience slowdowns with complex data sets.
	Some integrations require manual adjustments.

6. Syspro

Syspro helps streamline procurement processes by automating the requisition-to-purchase order cycle and improving supplier collaboration.

Syspro’s e-procurement key features include robust reporting tools, integrated supplier portals, and real-time analytics, which help businesses maintain optimal stock levels and improve cost efficiency.

Strength	Weakness
Integrated ERP features enhance overall functionality.	Complex user interfaces can deter new users.
Strong reporting capabilities for procurement data.	Integration with non-ERP systems can be challenging.
Reliable customer support with industry-specific expertise.	The setup process can be lengthy and requires technical knowledge.
	Limited mobile functionality compared to the desktop version.

7. SeaProc 

SeaProc, a cloud-based e-procurement platform, is particularly tailored for the maritime industry. It connects ship operators with suppliers worldwide, facilitating the efficient management of maritime sourcing and procurement.

The platform offers a comprehensive suite of tools that includes digital RFQ management, order tracking, and supplier performance analytics.

Strength	Weakness
Tailored specifically for the maritime industry.	Niche focus limits applicability for non-maritime businesses.
Efficient management of maritime sourcing and procurement.	The user interface is not as intuitive as competitors.
Robust vendor management features.	Customization options are limited, restricting flexibility.
	Customer support, while knowledgeable, can have slow response times.

8. TraceOne

TraceOne focuses on the retail and private label industries’ unique needs by providing an e procurement software platform that enhances transparency and collaboration between retailers and suppliers.

The platform’s core features include product lifecycle management, supplier onboarding, and compliance tracking. TraceOne helps retailers and manufacturers manage their product portfolios efficiently and with greater market responsiveness.

Strength	Weakness
Specialized in retail and private label industries.	Limited utility for industries outside of retail and private labels.
Enhances collaboration between retailers and suppliers.	Complex features that require a steep learning curve.
Provides compliance tracking to meet industry standards.	Integration with external systems can be cumbersome.
	Support is focused on large enterprises, smaller businesses may struggle to get timely help.

9. Zoho 

Zoho procurement software simplifies the process of purchasing by automating workflows, managing suppliers, and maintaining a central repository for all procurement documents.

Its integration with Zoho’s financial and CRM software creates a seamless data flow across departments. Features such as multi-level approvals, budget controls, and a self-service portal for suppliers enhance operational efficiency and reduce procurement cycle times.

Strength	Weakness
An extensive suite of integrated business apps enhances utility.	Occasionally complex for users unfamiliar with Zoho’s ecosystem.
User-friendly interface with customizable dashboards.	Some advanced features require a steep learning curve.
Reliable customer support with extensive online resources.	Performance can lag when integrating multiple Zoho apps.
	Updates and new features sometimes disrupt existing setups.

10. Digital Purchase Order (DPO)

Focused on creating a hassle-free e procurement system process, DPO is particularly well-suited for small to medium-sized businesses that need a straightforward approach to managing their purchases.

Key features include automatic approval routing, real-time budget tracking, and a mobile application. By digitizing the purchase order process, DPO helps businesses reduce administrative overhead, prevent overspending, and improve turnaround times for purchasing.

Strength	Weakness
Highly accessible and easy to use for quick deployments.	Lacks advanced features found in more comprehensive systems.
Mobile-friendly design is suitable for on-the-go management.	The interface feels basic for users requiring more detailed information.
A streamlined approval process enhances efficiency.	Limited customization options restrict its use in complex environments.
	Some users report slow response times from customer support.

11. ProcurEngine

ProcurEngine provides features like e-sourcing, e-tendering, contract management, and supplier relationship management. This vendor is designed to accommodate the needs of various sectors, including manufacturing, healthcare, and education.

Its user-friendly interface and robust analytics help businesses gain deeper insights into their spending and supplier performance, enabling more strategic procurement decisions.

Strength	Weakness
Provides a robust suite of e-sourcing and e-tendering tools.	The interface can be complex for newcomers.
Effective contract management and supplier relationship management.	Some features may require additional training to utilize fully.
Advanced analytics capabilities for deeper insights.	Integration with third-party systems can sometimes be problematic.
	Customer service is effective but can be delayed during high-demand periods.

12. TendersOnTime 

TendersOnTime is a global platform that provides information on tenders, public procurement notices, project information, and procurement news. It helps businesses find new opportunities by accessing a vast database of global and local tenders.

TendersOnTime also offers support services such as document procurement, bid facilitation, and consultancy services, making it a valuable resource for companies engaging in competitive bidding environments.

Strength	Weakness
Offers a wide range of global and local tender information.	Focused more on information provision than full procurement management software.
Useful for businesses looking to expand into new markets.	Interface and search functions can be cumbersome and unintuitive.
Provides support services like document procurement and consultancy.	Lacks deep integration capabilities with procurement systems.
	Support services are helpful but can be inconsistent in responsiveness.

13 Odoo

The e-procurement system within Odoo allows for seamless management of purchase orders, vendor contracts, and receipts. It provides automation capabilities for repetitive tasks, such as automatic reordering and invoice matching.

Additionally, the platform’s flexibility in customization and its wide range of integrated business apps make it highly adaptable to various business needs.

Strength	Weakness
Comprehensive integration with other Odoo business applications.	Can be resource-intensive, requiring robust hardware for optimal performance.
User-friendly interface with extensive customization options.	The complexity of features can overwhelm new users without proper training.
Excellent customer support with a wide network of professionals.	While versatile, it may require additional modules for complete functionality.
	Updates can sometimes introduce bugs that temporarily disrupt business processes.

14. Expenzing

Expenzing offers tools to streamline e procurement system processes, enforce spending policies, and achieve compliance. Key features include strategic sourcing, contract management, and expense management.

Strength	Weakness
Specializes in cost control and expense management.	The interface may lack intuitiveness compared to more modern solutions.
Strong capabilities in managing indirect spending and travel expenses.	Setup can be involved, requiring time to configure to specific needs.
Responsive customer service tailored to financial operations.	Integration with other non-financial systems can be challenging.
	May require frequent updates to maintain security and functionality.

15. CobbleStone 

Cobblestone’s e procurement software functionality seamlessly integrates with the contract management process, ensuring that purchasing decisions are aligned with existing agreements and terms.

The software is ideal for organizations that manage many contracts and require a comprehensive system to maintain oversight and control over their procurement strategies.

Strength	Weakness
Advanced contract lifecycle management integrated with e-procurement.	The interface may not be as modern or intuitive as newer market entrants.
Strong compliance and monitoring features ensure contract adherence.	Initial setup and customization can be complex and resource-intensive.
Offers a wide range of features for comprehensive management.	Smaller organizations might find the system too robust and difficult to navigate.
	Customer support, while knowledgeable, can have slower response times.

16. SAP Ariba

SAP Ariba offers a comprehensive suite of tools including procurement, sourcing, supply chain collaboration, and spend analysis. This enables companies to manage their procure-to-pay processes more efficiently, from sourcing goods and services to finalizing payments.

Additionally, SAP Ariba includes robust compliance and risk management tools, ensuring all transactions adhere to company policies and external regulations. With its strong focus on integration, SAP Ariba simplifies procurement processes.

Strength	Weakness
Comprehensive procurement and supply chain management.	A complex system with a steep learning curve for new users.
An extensive global supplier network facilitates broad collaboration.	Time-consuming initial setup and integration.
Advanced analytics for strategic decision-making.	Resource-intensive, requiring significant IT support.
Strong compliance and risk management tools.	Feature-rich platforms may overwhelm smaller organizations.

17. Coupa 

Coupa is a global leader in business spend management and offers a comprehensive e-procurement solution that delivers measurable value across procurement, invoicing, and expense management.

Features such as strategic sourcing, contract management, and supplier risk management are integral to Coupa’s offering. The platform’s user-friendly interface and powerful analytics tools support companies to achieve cost savings and efficiency improvements.

Strength	Weakness
Unified platform for managing business spending across procurement, invoicing, and expenses.	The breadth of features can be daunting for small teams without dedicated training.
Real-time visibility into spending data enhances decision-making.	Integration can be extensive, requiring significant IT support.
Strong analytics and reporting tools aid in proactive spend management.	Occasionally, the system may face performance issues with large data sets.
	Updates are frequent, which while improving features, may disrupt ongoing work.

18. GEP Smart 

GEP Smart employs advanced AI technologies to automate and optimize procurement tasks, providing insights that help businesses make smarter, faster purchasing decisions.

Its comprehensive suite of tools is designed to meet the needs of large enterprises and complex procurement environments, offering scalability and high configurability.

Strength	Weakness
Cloud-native solution offering comprehensive direct and indirect procurement functionalities.	Can be cost-prohibitive for smaller businesses due to its comprehensive nature.
Uses advanced AI technologies for optimizing procurement tasks.	The user interface, while powerful, can be complex for average users.
Strong support for scalability and customization.	Integration with older systems can sometimes present challenges.
	Customer support is robust but may not always be swift in peak times.

How to Select the Best eProcurement Software for Your Business

eProcurement tools can significantly reduce costs and improve efficiency—but only if you choose a solution that aligns with your business requirements. Here are key factors to consider when evaluating eProcurement software:

• Company Size: Larger organizations will require robust eProcurement system capable of managing high transaction volumes and complex workflows. Smaller businesses, however, may benefit from more straightforward, cost-effective solutions without unnecessary features.
• Types of Purchases: If your business regularly acquires high-value items, look for a system that supports Requests for Quotes (RFQs) and Requests for Proposals (RFPs). For businesses focused on purchasing lower-cost items, a simpler platform may be more suitable.
• Budget Considerations: eProcurement software pricing can vary widely—from free options to premium systems costing thousands per month. It’s important to choose software that fits within your financial constraints without compromising essential functionality.
• Required Features: Different eProcurement platforms offer various features. Identify the critical functions your business needs—whether it’s supplier management, invoice automation, or reporting tools—and select a solution that provides these capabilities.

Comparison: Offline vs Online Procurement

To better understand how online procurement differs from offline methods, here is a clear comparison between offline procurement processes and an online eProcurement.

Aspect	Offline	Online
Process Flow	Multiple manual steps, including requesting quotes, approvals, and physical purchase orders.	Digital workflows automate requests, approvals, orders, and supplier communication.
Coordination	Requires frequent communication with multiple departments and external suppliers.	Centralized platform streamlines coordination with all stakeholders.
Cost Management	Cost-saving depends heavily on manual negotiation and supplier research.	Real-time insights help identify savings opportunities and control spending.
Efficiency	Slower due to paperwork, manual approvals, and physical documentation.	Faster processing through automation and digital documentation.
Transparency	Limited visibility into spending and approval trails.	Enhanced transparency with complete audit trails and spending visibility.

Conclusion

In conclusion, while there are numerous eProcurement software options available in the Philippines, each with its unique set of strengths and challenges, HashMicro stands out as the best e-procurement system.

Given its comprehensive capabilities, HashMicro not only leads in functionality but also in user satisfaction. If you are interested in experiencing firsthand how HashMicro can transform its procurement operations, this vendor offers a free demo.

This free demo allows you to explore the various features and benefits of our eProcurement software, ensuring that you can make an informed decision tailored to your specific business needs.

FAQs of eProcurement Software

• What is an e-procurement system?

  An e-procurement system is a digital platform that automates every stage of the procurement cycle, from supplier selection and purchase requests to approvals, purchase orders, and invoicing.

• What is the best procurement software?

  The best procurement software depends on your organization’s size, budget, and workflow needs. Many businesses choose HashMicro Procurement Software for its automation, strong integration with ERP and accounting, and scalability for growing organizations.

• What are the types of e-procurement?
  The main types of e-procurement include procurement software that automates purchasing workflows, EDI systems that digitize document exchange such as POs and invoices, and ERP platforms that integrate procurement with finance, HR, and supply chain for complete organizational visibility.
• Is ERP a procurement software?

  Yes, ERP systems include built-in procurement modules, making them a type of procurement software. However, ERP goes further by integrating procurement with other core operations like finance, inventory, and supply chain management.