Top 5 Supermarket Software in the Philippines (2025)

The Philippine supermarket industry is at a turning point. According to the Philippine Statistics Authority, the retail trade sector, including supermarkets and grocery stores, contributed over ₱3.2 trillion to the economy in 2024. Yet, many supermarket owners still struggle with outdated systems that can’t keep up with modern demands.

This inventory mismatch isn’t just frustrating, it’s costing Philippine supermarkets an estimated 8-12% of their potential revenue annually through spoilage, stockouts, and manual errors.

The solution? Specialized supermarket software designed to handle the unique challenges of grocery retail: perishable inventory tracking, weight-based pricing, supplier management, and real-time stock visibility across multiple branches.

In this guide, we’ll compare the top 5 supermarket software solutions available in the Philippines for 2025, focusing on features that matter most to grocery businesses, not just generic POS capabilities you’ll find elsewhere.

Why Generic POS Systems Fall Short for Supermarkets

A regular point-of-sale system might work for a clothing boutique or a coffee shop, but supermarkets operate differently. Here’s why grocery businesses need specialized software:

1. Perishable Inventory is a Daily Battle

Unlike shoes or electronics, groceries have expiration dates. A supermarket handling 5,000+ SKUs needs software that can:

• Track expiry dates at the batch level
• Alert staff before products expire
• Automate FIFO (First In, First Out) inventory rotation
• Calculate potential losses from near-expiry items

2. Weight-Based Products Require Special Handling

Meat, fish, fruits, and vegetables are sold by weight, not by unit. Your retail operations management platform must integrate with weighing scales, print price labels on-the-spot, and update inventory based on actual weight sold.

3. High Transaction Volume Demands Speed

A typical supermarket processes 200-500 transactions per day, with each transaction containing 10-30 items. Checkout speed directly impacts customer satisfaction and queue length.

4. Supplier and Procurement Complexity

Supermarkets work with dozens of suppliers, from local farmers to national distributors. Managing purchase orders, delivery schedules, and payment terms requires dedicated procurement features.

5. Multi-Branch Operations

Many Philippine supermarket owners operate 2-5 branches. Centralized inventory visibility, stock transfers between locations, and consolidated reporting are essential.

Essential Features Checklist for Philippine Supermarkets

Before diving into our software recommendations, here are the non-negotiable features you should look for:

Top-Rated Supermarket Software in the Philippines

In the vibrant supermarket landscape in the Philippines, it’s essential to recognize the vital impact of high-quality software on maintaining efficient operations. The retail operations management software can significantly enhance the overall experience, from inventory management to ensuring a smooth checkout process.

Here’s a closer look at the top five supermarket software solutions in the Philippines.

1. HashMicro Supermarket Software

Best For: Medium to large supermarkets and grocery chains with 2+ branches

HashMicro stands out as the most comprehensive ERP-based supermarket solution in the Philippine market. Unlike standalone POS systems, HashMicro integrates point-of-sale with inventory, accounting, procurement, and HR, all in one platform.

What Makes HashMicro Different for Supermarkets:

For grocery businesses specifically, HashMicro offers batch and lot tracking that monitors expiry dates down to the individual shipment level. When you receive 100 cartons of milk from different production dates, the system tracks each batch separately and alerts your team 7-14 days before expiration.

The software also handles the complexity of weight-based selling. Connect your weighing scales directly to the POS, and the system automatically calculates prices, prints labels, and deducts from inventory based on actual weight, not estimated units.

Key Features for Supermarkets:

• Expiry Date Management: Automatic alerts and FIFO enforcement
• Weighing Scale Integration: Direct connection with Mettler Toledo, CAS, and other brands
• Multi-Branch Control: Real-time inventory visibility and stock transfers
• Supplier Portal: Vendors can view purchase orders and update delivery status
• BIR-Ready Reporting: Pre-configured reports for CAS compliance
• Promotion Management: Buy-1-Get-1, bundle deals, time-based discounts

Pricing: Custom quote based on modules and number of branches. Free demo and consultation available.

Considerations:

• Higher upfront investment compared to cloud-only solutions
• Best suited for businesses ready to commit to full digitization
• Implementation takes 4-8 weeks for full deployment

2. Loyverse

Best For: Small supermarkets, local retail stores, single-location groceries

Loyverse has become popular among Philippine small business owners for one compelling reason: the core POS features are completely free. For a neighborhood grocery or mini-mart owner testing the waters of digital inventory management, this zero-cost entry point is attractive.

What Makes Loyverse Work for Small Groceries:

The free tier includes basic inventory tracking, sales reporting, and customer loyalty programs. For a store managing 500-1,000 SKUs, this covers the essentials. The mobile-first design means you can run your entire operation from a tablet or smartphone, no need to invest in expensive hardware.

However, Loyverse has limitations for serious supermarket operations. Expiry date tracking requires manual workarounds, weight-based selling needs additional configuration, and multi-branch features require paid add-ons.

Key Features:

• Free Core POS: No monthly fees for basic features
• Mobile-Friendly: Works on Android and iOS tablets
• Loyalty Program: Built-in points system to retain customers
• Basic Inventory: Stock tracking and low-stock alerts
• Cloud-Based: Access reports from anywhere

Pricing:

• Core POS: Free
• Employee Management: $5/month per employee
• Advanced Inventory: $25/month
• Integrations: $9/month

Considerations:

• Limited scalability for growing businesses
• No native expiry date tracking
• Basic reporting compared to enterprise solutions
• Support is primarily online/community-based

3. SalesPlay

Best For: Supermarkets in areas with unreliable internet, businesses prioritizing offline capability

SalesPlay addresses one of the biggest pain points for Philippine retailers outside Metro Manila: unstable internet connectivity. The system is designed to work offline-first, syncing data automatically when a connection is restored.

Why Offline Capability Matters:

Imagine your internet goes down during peak hours. With most cloud-based systems, you’re stuck, transactions can’t process, inventory won’t update. SalesPlay continues operating normally, storing all data locally and uploading once you’re back online.

Key Features:

• True Offline Mode: Full functionality without internet
• Automatic Sync: Seamless data upload when the connection returns
• Inventory Management: Stock tracking with low-stock alerts
• Employee Management: Clock-in/out and sales performance tracking
• Multi-Device Support: Use on tablets, phones, or desktops

Pricing:

• Starter: Free (limited features)
• Pro: $29/month
• Enterprise: Custom pricing

Considerations:

• Less robust inventory features than ERP-based solutions
• Limited integration with Philippine payment systems
• Expiry tracking is not as sophisticated as supermarket-specific software

4. Square POS

Best For: Growing supermarkets wanting Southeast Asian-focused support and integrations

StoreHub is a regional player with a strong presence in Malaysia, Singapore, and the Philippines. Unlike American solutions that may lack local context, StoreHub understands the Southeast Asian retail landscape, including Philippine-specific needs like BIR compliance and local payment integrations.

What Sets StoreHub Apart:

The platform offers a complete ecosystem: POS hardware, inventory management, e-commerce integration, and even food delivery platform connections. For supermarkets exploring online ordering or delivery services, StoreHub provides ready-made integrations with GrabMart and similar platforms.

Key Features:

• Regional Focus: Designed for Southeast Asian markets
• Hardware + Software Bundle: All-in-one packages available
• E-commerce Ready: Sync physical store with online shop
• Delivery Integration: Connect with Grab, foodpanda, and local couriers
• QR Ordering: Customers can scan and order for pickup
• Multi-Location Dashboard: Manage branches from one screen

Pricing:

• Starter: ₱1,874/month
• Professional: ₱3,749/month
• Enterprise: ₱7,499/month

Considerations:

• Monthly fees add up over time
• Some advanced features require higher-tier plans
• Less customizable than open-source or ERP alternatives

5. Nextar

Best For: Budget-conscious supermarkets wanting a Windows-based solution with a one-time payment

Nextar takes a different approach from the subscription model: you pay once and own the software. For supermarket owners wary of ongoing monthly fees, this traditional licensing model has appeal.

The One-Time Payment Advantage:

While most modern retail payment processing systems charge ₱1,500-₱7,500 per month, Nextar’s perpetual license means you pay upfront and avoid recurring costs. Over 2-3 years, this can result in significant savings, especially for single-location supermarkets.

Key Features:

• Perpetual License: One-time payment, no monthly fees
• Windows-Based: Runs on standard PCs
• Inventory Management: Stock tracking with reorder points
• Barcode Support: Print and scan product barcodes
• Basic Reporting: Sales and inventory reports
• Multi-User: Support for multiple cashier stations

Pricing: One-time fee starting around $99-$299, depending on version

Considerations:

• Interface feels dated compared to modern cloud solutions
• Limited cloud features and mobile access
• Updates may require additional payment
• Support quality varies

How to Choose the Right Supermarket Software: A Decision Framework

Selecting supermarket software isn’t just about features, it’s about finding the right fit for your specific situation. Here’s a framework to guide your decision:

Step 1: Assess Your Current Pain Points

Before comparing software, identify what’s actually hurting your business:

• Are you losing money to expired products?
• Is checkout speed causing customer complaints?
• Do you struggle to track inventory across branches?
• Is manual bookkeeping consuming too much time?

Prioritize software that directly addresses your biggest pain points.

Step 2: Calculate Your True Budget

Consider the total cost of ownership over 3 years:

Step 3: Evaluate Scalability

Ask yourself: Where will your business be in 3-5 years?

• Opening new branches? → Need multi-location support
• Adding online sales? → Need online inventory management solution
• Expanding product range? → Need robust inventory management

Choose software that can grow with you; switching systems later is expensive and disruptive.

Step 4: Check Local Support Availability

International software might have great features but poor local support. Verify:

• Is there a Philippine office or partner?
• What are the support hours? (24/7 or business hours only?)
• Is support in English/Tagalog?
• How quickly do they respond to issues?

Step 5: Request a Demo with YOUR Data

Don’t just watch a generic demo. Ask vendors to demonstrate:

• How they handle YOUR specific products (especially perishables)
• Reports YOU actually need for decision-making
• Integration with YOUR existing hardware (scales, printers)

Implementation Tips: Avoiding Common Pitfalls

Successfully implementing supermarket software is as important as choosing the right one. Here are lessons learned from Philippine retailers:

1. Don’t Rush the Product Database Setup

Your product database is the foundation of everything. Take time to:

• Standardize product naming conventions
• Set accurate reorder points for each item
• Input correct unit measurements (piece, kg, pack, etc.)
• Add all relevant barcodes

Tip: Assign one dedicated staff member to manage the product database.

2. Train Staff Before Going Live

The most sophisticated software is useless if cashiers don’t know how to use it. Budget time for:

• Hands-on training for all cashiers
• Manager training on reports and inventory features
• Documentation of common procedures
• Practice runs during slow hours

3. Run Parallel Systems Initially

Don’t switch off your old system immediately. Run both systems for 1-2 weeks to:

• Catch data entry errors
• Verify inventory accuracy
• Let staff build confidence
• Identify workflow issues

4. Start with Core Features

It’s tempting to activate every feature immediately. Instead:

• Week 1-2: Focus on basic POS and sales
• Week 3-4: Add inventory management
• Month 2: Introduce reporting and analytics
• Month 3+: Advanced features (promotions, loyalty, etc.)

Conclusion: Making the Right Choice for Your Supermarket

Choosing supermarket software is a significant decision that will impact your daily operations for years to come. Here’s our final recommendation based on different scenarios:

Choose HashMicro if:

• You operate 2+ branches and need centralized control
• Perishable inventory management is critical to your business
• You want an all-in-one solution, including accounting and HR
• You’re ready to invest in long-term digital transformation

Choose Loyverse if:

• You’re a small grocery or mini-mart with a limited budget
• You want to test digital inventory management before committing
• Your operation is relatively simple (under 1,000 SKUs)
• You’re comfortable with basic features and self-service support

Choose SalesPlay if:

• Your location has unreliable internet connectivity
• Offline capability is a must-have, not a nice-to-have
• You need a balance between features and affordability

Choose StoreHub if:

• You want a regional provider with local support
• E-commerce and delivery integration are priorities
• You prefer an all-in-one hardware + software bundle

Choose Nextar if:

• You strongly prefer one-time payment over subscriptions
• Your supermarket is a single-location with stable needs
• Budget is your primary constraint

No matter which software you choose, the key to success is proper implementation. Take time to set up your product database correctly, train your staff thoroughly, and gradually expand your use of features.

Ready to take the next step? Most vendors offer free demos or trial periods. Take advantage of these to see how the software handles your specific products and workflows before committing.

FAQ

• What is the top POS system for grocery stores?

  The best POS for grocery stores typically offers comprehensive features, user-friendly interfaces, and strong inventory management capabilities, which you can find in HashMicro.

• What is a POS system in a grocery store?

  A grocery store POS system manages sales transactions, tracks inventory, and provides customer data, streamlining operations.

• How to use a POS in a supermarket?

  To use a POS in a supermarket, staff input sales data, process payments, manage inventory, and generate reports for efficient store management.

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