Definition
Property Management Software (PMS) is a tool that centralizes tenant communication, rent collection, maintenance, accounting, and lease tracking in one system. Popular options include HashMicro, AppFolio, Buildium, Yardi, and Entrata, with online portals and mobile access for residential, commercial, and hospitality operations.
Managing rental properties in the Philippines isn’t getting any easier. With nearly 9,620 new condo units expected in Metro Manila’s Bay Area by 2026 (according to Colliers), landlords and property managers are dealing with more tenants, more maintenance requests, and tighter competition.
That’s where property management software comes in. A good system handles rent collection, tenant communication, maintenance tracking, and financial reporting — all in one place. For property owners juggling multiple units across Metro Manila, Cebu, or Davao, the right tool can mean the difference between chaos and control.
Below, we’ve rounded up 15 property management platforms available in the Philippines, from enterprise-level solutions to budget-friendly options for smaller landlords. Here’s what each one offers and who it’s best suited for.
Key Takeaways
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Best Property Management Software Philippines
Best Because
Best for growing property managers
Best Because
Best for managing online rent collection
Best Because
Best for asset management automation
Best Because
Best in terms of customization
What is Property Management Software?
Property Management Software is a solution that helps businesses manage real estate operations by automating tasks like tenant communication, lease tracking, and maintenance. It allows property managers to work faster and tenant satisfaction and offers real-time insights.
Businesses need property management system software to improve efficiency and automate routine tasks. PMS manage daily tasks more efficiently by automating rent collection, lease renewals, and maintenance schedules, reducing manual errors and saving valuable time.
With the best property management software, you can manage your house rental business in one integrated platform. Additionally, modern property management systems often offer online portals that allow tenants to submit maintenance requests and pay rent electronically, further increasing property operations’ efficiency and improving the overall tenant experience.
The Functions of Property Management Software
Below, I describe how such software works in the Philippine context and why its functions are valuable to property owners, landlords, and real-estate managers there:
- Automated Rent Collection: Helps landlords and property companies collect rent online via bank transfers, e-wallets, or payment gateways commonly used in the Philippines (such as GCash or PayMaya).
- Tenant and Lease Management: Stores tenant records, tracks lease terms, manages renewals, and automates lease reminders.
- Property Accounting and Financial Reporting: Generates financial statements, manages receivables/payables, and simplifies compliance with Philippine accounting standards.
- Maintenance and Work Order Management: Allows tenants to submit maintenance requests and enables property teams to schedule, assign, and track repairs.
- Property Marketing and Vacancy Management: Posts available units online, tracks leads, and shortens vacancy periods through digital listing tools.
Benefits of Property Management Software
Condos, commercial spaces, and rental units are popping up across Manila, Cebu, and Davao. For property managers handling multiple buildings or landlords with growing portfolios, staying organized isn’t optional anymore — it’s how you stay competitive. Here’s what a good property management system actually does for your business:
1. All Your Property Tasks in One Place
Instead of switching between spreadsheets, email threads, and paper files, property management software puts tenant records, rent tracking, maintenance tickets, and billing in a single dashboard. You’ll spend less time on admin work and more time actually managing your properties.
2. Faster and More Accurate Rent Collection
Digital rent invoicing, automated reminders, and online payment options help property owners reduce late payments. It also makes collections more secure and transparent for tenants, a decisive advantage in urban areas like Manila, Cebu, and Davao.
3. Better Compliance With Local Regulations
The Philippine real estate sector has specific tax and compliance requirements. Many property management systems automate BIR-compliant receipts, reporting, and audit trails, helping landlords stay compliant and avoid penalties.
4. Enhanced Tenant Experience
Tenants can use portals or mobile apps to pay rent, submit maintenance requests, sign digital agreements, or communicate with property staff. This improves satisfaction and reduces the number of back-and-forth interactions.
5. Real-Time Financial Reporting
Property owners and managers can access updated reports on income, expenses, occupancy, and property performance. This supports better decision-making, especially for owners handling multiple rental units or buildings.
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15 Best Property Management Software in the Philippines
Choosing the right software is important for your Philippines business. The system ensures compliance, simplifies processes and encourages good decision-making. Here are the 15 best property management software in the Philippines that you can consider before choosing the right software.
1. HashMicro Property Management Software
HashMicro is an enterprise-focused property management platform designed for businesses that need deep integration between property operations, accounting, and HR systems. It’s particularly suited for companies managing large portfolios or those already using other HashMicro modules.
With customizable features tailored to your needs, you can manage multiple properties and tenants while integrating with finance, procurement, equipment rental management, and HR to track contract-based employees.
What else can HashMicro’s system do? It automates expense tracking, AP/AR, general ledger management, and advanced financial reporting. It also includes an asset management module that supports scheduling, monitoring, and overseeing both property and equipment usage with ease.
Is that all HashMicro can do? Not at all. Here’s what else it offers:
- Manage multi-property operations efficiently: Oversee tenant registration, payments, and maintenance from a single dashboard.
- Automate financial tracking: Manage condo fees, maintenance expenses, and financial reporting effortlessly, and also generate accurate reporting for revenue and asset tracking.
- Schedule and track property maintenance: Prevent expensive repairs by keeping facilities in top condition.
- Track lease agreements and renewals with ease: Get full visibility on contract timelines and financial obligations.
- Secure store property and tenant data: Access historical lease and financial records anytime.
- Automate procurement-to-payment workflows: Track purchases, vendor payments, and project expenses efficiently.
- Gain full control over AP/AR processes: Manage invoices, collections, and payment tracking in real-time.
- Improve financial oversight: Generate reports on project costs, revenue, and cash flow for better decision-making.
| Pros | Cons |
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HashMicro Property Management Software: Best for enterprises needing a fully integrated ERP with complete system property management features
Pricing: Check HashMicro’s pricing scheme below for a direct quote.
HashMicro Property Management Software Philippines offers flexible, competitive pricing tailored to various business needs.
2. Doorloop Inc.
Founded to simplify property management software, Doorloop Inc. has quickly become a leader in the industry. The company focuses on delivering a user-friendly platform to provide a quick and easy-to-understand implementation process. In addition, the system, which is priced at $69.00 per month, also has responsive customer service with live chat offerings that can serve customers if they experience any difficulties during the implementation process.
Furthermore, the main features offered by DoorLoop are as follows:
- Automated Rent Collection
- Customizable Tenant Portals
- Integrated Maintenance Management
- reliable Reporting Tools
| Pros | Cons |
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DoorLoop Inc.: Ideal for mid-to-large property management firms seeking automation and scalability.
Pricing: Premium plans start at $69/month.
3. Buildium Property Management Software
Buildium is property management system software designed specifically for residential property managers. It is custom-built to allow you to control every aspect of your business and drive more real estate revenue.
The system, which costs $58 a month, simplifies operations such as tenant screening, rent collection, and maintenance scheduling and provides a reliable online portal for property owners. It also offers a 14-day free trial to give users a chance to learn the system.
Here are its features:
- Payment Processing
- Tenant Portal
- Work Order Management
- Billing & Invoicing
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Buildium Property Management Software: Perfect for real estate agencies and property management businesses handling residential and HOA properties.
Pricing: Essential plan starts at $58/month; Growth plan starts at $174/month.
4. Innago Property Management Software
This property maintenance software vendor provides a simple yet powerful solution for property managers who want to manage daily tasks more efficiently without the complexity of large software suites. It is particularly well-suited for landlords managing small to medium portfolios.
One of the other advantages of this system is that it can run optimally via mobile. This will make it easier for you to manage your property from anywhere through your mobile device.
Here are the features offered:
- Easy Lease Management
- Automated Invoicing
- Maintenance Tracking
- Tenant Screening
| Pros | Cons |
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Innago Property Management Software: This software is best for growing businesses looking for an easy-to-use and cost-effective property management solution.
Pricing: A free plan with basic features; premium plans start at $5/unit/month.
5. Ecount Property Management System Software
Ecount ERP is a cloud-based enterprise resource planning system designed for small and medium-sized house rental businesses. This property management software handles rent collection, work order, accounting, and tenant management.
Priced at $55 per month or $600 per year, the system offers features that aim to manage daily tasks more efficiently and reduce costs through one integrated platform. The following are the various features of Ecount software:
- Accounting Integration
- Rent collection
- Billing & Invoicing
- Accounting
- Tenant management
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Ecount Property Management System Software: Ideal for companies needing a cloud-based, budget-friendly management system with accounting integration.
Pricing: Please contact Ecount directly for a quote.
If you want to know more about Ecount ERP review, head to this article as we discuss the strengths and limitations more thoroughly.
6. Rent Manager Property Maintenance Software
This rental property management software Philippines vendor has been in the landlord business for over 30 years, offering a highly scalable platform suitable for different types of property management with 100 or even more properties. The software’s flexibility and customization options make it a strong contender in the market.
- Customizable Property Templates
- Integrated Accounting Tools
- Tenant Screening Services
- Online Payment Processing
| Pros | Cons |
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Rent Manager Property Maintenance Software: Suitable for enterprises requiring a reliable, highly customizable solution for large-scale property portfolios.
Pricing: Please contact Rent Manager directly for a quote.
7. Entrata Property Management Software
Entrata is a full-featured rental property management software designed for property owners, property managers, and tenants in the residential sector. This software offers leasing, rent collection, marketing, and facilities management functions, all through a single interface. The following are the various features of Entrata:
- Property Accounting
- Rental Applications
- Maintenance Management
| Pros | Cons |
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Entrata Property Management Software: This software is best for large property management firms that need automation, leasing, and resident portal capabilities.
Pricing: Please contact Entrata directly for a quote.
8. Tenantcloud
Tenant Cloud offers full-featured rental property management software Philippines for landlords and property managers. The system, which charges a basic plan starting at $17 per month, focuses on providing a easy-to-use interface, Tenant Cloud includes a variety of nifty features, such as:
- Online Rent Collection
- Customizable Lease Agreement Templates
- Maintenance Request Management
- Vacancy Marketing Tools
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TenantCloud: Perfect for small-to-mid-sized property businesses seeking an affordable, cloud-based rental management tool.
Pricing: Offers a free plan with basic features; premium plans start at $12/month.
9. Property Management Software ResMan
ResMan Property Management System Philippines is a full-featured system to manage daily tasks more efficiently property management operations. The software offers a range of features that can improve your business’s efficiency, including tenant management, rent tracking, maintenance requests, and financial reporting. ResMan helps landlords manage residential and commercial properties effectively, providing real-time insights and automation capabilities to handle daily tasks smoothly.
Here are some features of ResMan:
- Rental Applications
- Maintenance Service Requests
- Online Payment
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ResMan Property Management Software: Ideal for property investment firms needing strong financial management and reporting.
Pricing: Please contact ResMan directly for a quote.
10. Yardi Breeze
This rental property management software vendor is a solution that simplifies complex house rental business tasks with its intuitive design. Known for its powerful accounting features and ease of use, Yardi Breeze ,which charges $1 per unit per month is a good choice for homeowners with features such as:
- Cloud-Based Accounting
- Tenant & Owner Portals
- Automated Workflows
- Real-Time Reporting
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Yardi Breeze: Best for mid-sized property management companies looking for an intuitive, cloud-based solution.
Pricing: Starts at $1 per unit per month, with a minimum monthly fee of $100.
11. Lodgify Property Management Software
Lodgify is a property management software that allows property owners and managers to manage bookings and reservations directly. The system charges $16 per month for the starter plan and $59 for the ultimate plan.
It has a centralized management system, channel manager, and booking engine, facilitating easier property management and guest communication. The system also offers multi-calendar synchronization to prevent double bookings, channel managers for multiple properties, and payment reports.
The following are the features of this software:
- Booking Management
- Marketing Tools
- Inventory Management
- Calendar
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Lodgify Property Management Software: Suitable for vacation rental businesses managing multiple properties across different platforms.
Pricing: Starts at $12/month for the Starter plan.
12. Rentec Direct
As one of the best property management software, Rentec Direct offers a reliable platform focusing on automation and streamlining property management tasks.
Furthermore, the system charges $50 per month for those interested in trying it out. With a strong emphasis on customer support, it’s a good option for property managers.
- Automated Task Management
- Integrated Marketing Tools
- Tenant Communication Portal
- Financial Reporting
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Rentec Direct: Ideal for businesses requiring in-depth financial tracking, reporting, and tenant management.
Pricing: Starts at $35/month for up to 10 units.
13. Monday.com
Monday.com is a Property management software that offers efficiency and automation of your business management. This software makes it easy for everyone to collaborate, focus on what matters, and get more done. It is a software that makes management easy in just one system. The following are the features of monday.com.
- Billing & Invoicing
- Rent Tracking
- Document Management
- Lease Management
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Monday.com: Best for property management teams needing a flexible and customizable workflow management platform.
Pricing: Basic plan starts at $12/user/month.
14. AppFolio Property Management System Philippines
AppFolio Property Management System Software offers a full suite of property management tools for managing residential, commercial, student housing, and community association properties.
The system charges a starting price of $250 per month for those interested in using the system. It includes functions for online rent payments, maintenance requests, accounting, and marketing, all simplified in a cloud-based system.
The following are the various features provided by AppFolio Property Manager:
- Lease Management
- Service Portals
- Billing & Invoicing
- Company Financials
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AppFolio Property Management System Philippines: Perfect for property management companies handling diverse portfolios, including residential and commercial properties.
Pricing: Starts at $1.40/unit/month, with a minimum monthly fee of $280.
15. MRI Property Management
MRI Property Management is an integrated digital property management solution for owners, residents, and agents. This software is designed to meet the unique needs of every real estate business globally. MRI’s flexible solution allows you to save valuable time, improve relationships, and ensure the future of your property business.
Here are the features of MRI Property Management:
- Integrated accounting
- Resident and tenant portals
- Facility management
- AI lease management
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MRI Property Management: Ideal for enterprise-level property management firms requiring advanced financial, leasing, and operational tools.
Pricing: Details are not publicly available; please contact MRI Property Management directly for a quote.
Comparison of Property Management Software
Choosing the right property management software is essential for managing properties efficiently, whether you handle residential units, commercial buildings, or large portfolios. The table below compares the best property management software to help businesses and property owners evaluate each solution based on functionality, suitability, and pricing before making a decision.
| Brand | Best for | Pros | Cons | Price |
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| 1) HashMicro | Best for enterprises needing fully integrated ERP-based property management | 1) Unlimited users with no extra cost 2) ISO-certified data security 3) Deep module integration 4) Highly customizable 5) 24/7 after-sales support | 1) Implementation time varies based on customization needs | Custom Pricing |
| 2) Doorloop | Best for mid-to-large firms wanting simple, automated property workflows | 1) User-friendly interface 2) Strong customer support 3) easy-to-use integrations 4) full-featured reporting | 1) Limited advanced features 2) Mobile optimization gaps 3) Relatively high pricing | Starts from $69/Month |
| 3) Buildium | Best for residential and HOA property managers | 1) Easy-to-use interface 2) Core features fit residential needs | 1) Interface feels outdated | Starts from $58/Month |
| 4) Innago | Best for small to mid-sized landlords needing simple, mobile-friendly tools | 1) Simple and intuitive usage 2) Strong tenant screening 3) Automated invoicing 4) Mobile-friendly | 1) Limited advanced features 2) Basic reporting 3) Minimal integrations 4) No multi-currency | Starts from $0/Month |
| 5) Ecount | Best for SMEs needing budget-friendly property management with accounting | 1) Easy to learn 2) Efficient customer support | 1) Very limited customization 2) Limited integrations | Contact Vendor |
| 6) Rent Manager | Best for large portfolios needing deep customization and accounting | 1) Highly customizable 2) Strong accounting integration 3) Secure online payments 4) Scalable for large portfolios | 1) Steep setup process 2) Overwhelming for small users 3) Limited third-party integrations | Contact Vendor |
| 7) Entrata | Best for large residential firms needing leasing and resident portals | 1) Intuitive workflows 2) Centralized leasing and accounting | 1) Customization is time-consuming 2) Customer support responsiveness issues | Contact Vendor |
| 8) TenantCloud | Best for small to mid-sized landlords wanting affordable cloud tools | 1) User-friendly interface 2) Strong lease and maintenance management 3) Vacancy marketing tools | 1) Limited advanced customization 2) Support response delays 3) Occasional data sync issues | Starts from $0/Month |
| 9) ResMan | Best for property investors needing strong financial reporting | 1) Responsive customer support 2) Functional features for daily operations | 1) System instability at times 2) Not mobile-friendly | Contact Vendor |
| 10) Yardi Breeze | Best for mid-sized firms needing intuitive accounting-driven management | 1) Intuitive interface 2) Strong accounting tools 3) Efficient workflows 4) Real-time reporting | 1) Limited customization 2) High cost for premium tiers 3) Inconsistent mobile app | Starts from $1/Month |
| 11) Lodgify | Best for vacation rental businesses managing multi-channel bookings | 1) Easy setup 2) Intuitive interface 3) Multi-channel booking management | 1) Customer support quality issues 2) No expert implementation support | Starts from $12/Month |
| 12) Rentec Direct | Best for landlords needing strong automation and tenant communication | 1) Strong customer support 2) Reliable automation 3) Integrated communication tools | 1) Pricing can escalate 2) Basic interface 3) Limited reporting 4) Learning curve | Starts from $35/Month |
| 13) Monday.com | Best for teams needing flexible workflow-based property management | 1) Easy to use 2) Visual and intuitive dashboards | 1) Limited flexibility in customization 2) Higher price point for some teams | Starts from $12/Month |
| 14) AppFolio | Best for companies managing diverse residential and commercial portfolios | 1) User-friendly system 2) Strong support and training | 1) Limited integrations 2) Very restricted customization | Starts from $1.40/Month |
| 15) MRI | Best for enterprise firms needing advanced financial and leasing tools | 1) Easy-to-use features 2) Friendly customer support | 1) UI needs improvement 2) Weak training and implementation support | Contact Vendor |
Recommendation for Various Business Needs
- For enterprises that need fully integrated property, accounting, and asset management in one platform → HashMicro
- For residential and HOA property managers focused on simple daily workflows → Buildium, Entrata
- For small to mid-sized landlords needing lightweight, cloud-based, and mobile-friendly tools → Innago, TenantCloud, Rentec Direct
- For large portfolios requiring deep customization and advanced property accounting → Rent Manager, MRI
- For property investors prioritizing strong financial reporting and accounting control → ResMan, Yardi Breeze
- For vacation rental businesses managing multi-channel bookings → Lodgify
- For teams needing flexible workflow management rather than property-specific tools → Monday.com
Who Actually Needs Property Management Software?
Not every property owner needs dedicated software. If you’re renting out a single condo unit to one tenant, a spreadsheet and Viber might be enough. But once your portfolio grows or your time becomes more valuable, the math changes.
Here’s a quick guide to help you decide:
You probably need PMS if:
- You manage 5+ rental units (residential or commercial)
- You’re spending more than 10 hours a week on property admin tasks
- You’ve missed rent payments because of tracking issues
- You need BIR-compliant receipts and financial reports
- You have tenants across multiple locations (e.g., Metro Manila and Cebu)
- You want to offer tenants online payment options
You can probably wait if:
- You manage 1-3 units with long-term tenants
- Your current system (even if manual) is working fine
- Your budget is extremely tight and you can’t afford even ₱500/month
The truth is, most landlords wait too long to adopt property management tools. By the time they’re overwhelmed, they’ve already lost money to missed payments, late fees, or inefficient processes. If you’re reading this article, you’re probably at the point where software makes sense.
BIR and Compliance: What Philippine Landlords Should Know
Running a rental business in the Philippines means dealing with BIR requirements. If you’re earning rental income, you’re expected to issue official receipts, file appropriate taxes, and maintain proper records. Here’s what to consider when choosing property management software:
BIR Compliance Features to Look For
- Official Receipt Generation — Some platforms can generate BIR-compliant receipts automatically. This saves time and reduces errors during tax season.
- Income Tracking — You’ll need clear records of rental income for your ITR (Income Tax Return). Look for software that exports financial reports in formats your accountant can use.
- Withholding Tax Support — For corporate tenants, you may need to track creditable withholding tax (CWT). Not all foreign software handles this well.
Local Payment Integration
Many international property management platforms only support US payment processors. For Philippine landlords, check if the software integrates with:
- Local bank transfers (BDO, BPI, Metrobank, etc.)
- GCash or Maya for digital payments
- PayMongo or Dragonpay for online collections
If a platform doesn’t support local payment channels, you’ll end up collecting rent separately and manually entering data — which defeats the purpose of automation.
Conclusion
Picking the right property management software comes down to three things: your portfolio size, your budget, and what features you actually need day-to-day. A landlord with five rental units in Makati has very different requirements than a property management company handling 50 buildings across CALABARZON.
For smaller landlords or those just starting out, platforms like TenantCloud, Innago, or Rentec Direct offer solid features at lower price points, some even have free tiers. If you’re managing larger portfolios or need enterprise-level integration with accounting and HR systems, options like HashMicro, Yardi Breeze, or MRI might be worth exploring.
Whatever you choose, prioritize systems that support BIR-compliant reporting, offer local payment integrations (bank transfers, GCash), and have responsive customer support. Taking time to request consultations from your shortlisted vendors before signing up will help you find the best fit for your Philippine operations.
FAQ About Property Management Software
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What Property Management Software Does?
Property management software (PMS) simplifies property management, regardless of size. It helps automate tasks like finances, administration, and customer relations. Nowadays, most PMS systems are cloud-based and suitable for both single property owners and those with multiple properties.
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What is The Best Software Real Estate Property Management?
Several recommendations are made for the best property management system software for real estate businesses, including Hashmicro, Buildium, Lodgify, Entrata, and Ecount.
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How do I choose a property management system?
With numerous PMS options, each with unique features, choosing the right one for your business is important. Here are five tips to help guide your decision: Assess Your Needs, Set a Clear Budget, Look for a PMS with a Booking Engine, Understand the Support Offered, and Check Reviews From Actual Users.
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How Important is Property Management in Real Estate?
Property Management Software manages operations and protects real estate assets. They do more than just take care of properties, they also foster strong relationships with everyone involved. Their prompt action during emergencies builds trust and dependability, which benefits tenants, property owners, and their companies.
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Can you manage multiple properties and units with property management software?
Yes, a property management system can efficiently manage many properties and units by automating various operational and administrative processes.
