Distribution accounting software is a tool that streamlines financial operations by tracking inventory, sales, and expenses, ensuring accurate and efficient financial management. It integrates with existing systems, automates processes, and provides real-time data analysis.
The International Monetary Fund through Alessandra Peter and Cian Ruane said that the implementation of an accounting system for businesses makes distribution costs 58% lower than manual processes. Thus, not implementing good distribution accounting software could make your business processes difficult.
When you reached this article, probably, you were considering using accounting software. Unsurprisingly, the sheer number of accounting system vendors in Malaysia can make it a challenge to choose the best fit for your business. That’s why, let’s explore the 15 best distribution accounting Malaysia below.
Key Takeaways
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What is Distribution Accounting Software?
Distribution accounting software is a system that combines financial tasks such as billing, stock control, and transaction recording. It streamlines operations by automating processes, minimizing errors, and offering up-to-date analytics for strategic decisions.
Ok lah if the system streamlines the operations of your business. That is exactly how distribution accounting software should do, right? But, what makes this software different from the others?
Designed to handle the complexities of large-scale distribution businesses, the top distribution accounting software offers scalability and customization to meet specific industry needs, whereas basic accounting software is more generic.
Distribution accounting software also integrates with sales management and CRM capabilities, allowing you to track sales performance and manage customer accounts effectively. This not only helps your cash flow management but all of your business processes can be tracked efficiently.
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Benefits of Using Distribution Accounting Software
If you are a distributor, implementing distribution accounting software can significantly enhance the efficiency and profitability of your business. Not just that, the following benefits of software for distributor are yours if you are using a top distribution accounting software:
- Enhanced financial accuracy: Automated financial processes reduce the risk of human error, ensuring more accurate and reliable financial records and reports.
- Cost efficiency: By automating routine tasks, the software helps reduce labor costs and increases operational efficiency, leading to significant cost savings.
- Scalability and customization: The software can be tailored to fit the specific needs of your business and scale as your business grows, ensuring it remains a valuable tool over time.
- Real-time data access: Access to real-time data and analytics enables better decision-making, allowing you to respond quickly to market changes and business needs.
- Improved inventory management: The software provides real-time tracking of inventory levels, enabling you to avoid stockouts and overstock situations, thereby optimizing your stock management.
- Streamlined order processing: The system integrates order processing from entry to fulfillment, enhancing order accuracy and expediting the delivery process.
15 Best Distribution Accounting Software in Malaysia
Choosing the best distribution accounting software is crucial for optimizing your business operations and financial management. Below is a brief list to consider when selecting the most suitable accounting system for your business.
- HashMicro: ERP & accounting platform for medium–large enterprises with automation for financials, procurement, inventory, and reporting, plus unlimited users.
- NetSuite: Cloud ERP with strong financial management, real-time reporting, and multi-subsidiary support for fast-growing companies.
- Odoo: Modular open-source ERP offering customizable accounting, invoicing, expenses, and multi-company features.
- Sage Intacct: Advanced financial management with strong multi-entity accounting and compliance-ready reporting.
- SAP S/4HANA: Enterprise-grade ERP with robust financial, asset, and performance management for complex operations.
- Epicor Kinetic: ERP built for manufacturing and distribution, offering cost accounting, production tracking, and financial planning.
- Dynamics 365 Business Central: Microsoft cloud ERP for SMBs integrating financials, sales, purchasing, and BI analytics.
- QuickBooks: Popular accounting system for SMEs with invoicing, expenses, payroll, and tax tools.
- Acumatica: Cloud-native ERP offering automated financials, real-time insights, and scalability.
- Brightpearl: Retail-focused system automating accounting, inventory, and multi-channel order workflows.
- TallyPrime: Simple SME accounting solution for invoicing, inventory, GST, and reporting.
- Vyapar: Mobile-friendly accounting app for small retailers needing invoicing, payments, and inventory tracking.
- AlignBooks: Affordable SME software with billing, bookkeeping, finance control, and GST compliance.
- FreshBooks: User-friendly platform for freelancers with invoicing, time tracking, and expenses.
- Patriot Accounting: A Simple small-business tool offering affordable payroll, bookkeeping, and basic reporting.
Here are our top 15 recommendations for distribution accounting software in Malaysia, each offering unique features and benefits to enhance your business performance.
1. HashMicro
HashMicro’s distribution accounting software is a go-to solution for businesses in Malaysia due to its comprehensive features and seamless integration capabilities. It optimizes financial management, inventory tracking, and order processing.
Founded in 2015, HashMicro has rapidly grown to serve more than 2000 clients across various industries, including distribution companies by offering a robust free demo. Bank of China, Brinks, and Oishi are a few of HashMicro’s customers that are helped by its robust software.
So, if your business often faces inefficiency of cash flow, making your distribution management difficult, HashMicro distribution accounting is the best solution you can try starting today.
HashMicro’s focus on user-friendly interfaces and robust customer support makes it a top choice for businesses looking to streamline their processes. If you own a mid-enterprise-level company that requires extensive customization and strong integration capabilities, HashMicro could be your best solution ever.
Key features:
- IRBM standardized: Also known as LHDN (Lembaga Hasil Dalam Negeri Malaysia), HashMicro approved by government regulation makes it the perfect choice for your distribution business in Malaysia.
- Cash flow forecasting: Determine a precise prediction of your income and expenses for a specific future timeframe.
- Fast bank reconciliation: HashMicro’s wholesale accounting software securely automatically imports all your bank transactions.
- Accrual and amortization: HashMicro reduces human errors by automating the recording and calculation of accruals and amortization.
- Analytical reporting: This best distribution accounting software can generate income statements, cash flow statements, balance sheets, and capital change reports almost instantly.
- Financial dashboard: Monitor the financial status of your entire business, including revenue, cash flow, accounts receivable, accounts payable, and more by wholesale ERP.
| Pros | Cons |
|---|---|
| Easy to use | Implementation time varies depending on your customization request |
| Free to add users at no additional cost | |
| Feature comprehensive | |
| Flexible scalability | |
| Highly customization | |
| Free demo available |
2. Netsuite
Netsuite was established in 1998 and acquired by Oracle in 2016. It offers a comprehensive suite of applications for businesses of all sizes, including robust distribution accounting capabilities.
Netsuite stands out for its scalability and good accounting feature set. Its integration with Oracle’s suite enhances its functionality, and the cloud-based system ensures accessibility and flexibility. This vendor is suitable for growing businesses that require a scalable accounting solution.
Key features:
- Comprehensive financial management
- Order and billing management
- Real-time bookkeeping software dashboards
- Advanced inventory control
| Pros | Cons |
|---|---|
| Cloud-based accessibility | Higher cost of ownership |
| Extensive features | Requires extensive training |
| Regular updates and support | Can be complex to implement |
| Dependent on internet connectivity |
3. Odoo
Odoo is an open-source ERP solution that originated in Belgium in 2005. It offers a modular approach, allowing businesses to select and implement only the necessary modules, including distribution ERP. Odoo’s flexibility and affordability have made it a popular choice among small to medium-sized enterprises worldwide.
Odoo’s modularity and open-source nature allow customization and cost savings. As one of the top distribution accounting software, its active community and ongoing updates provide continuous improvements and support.
Key features:
- Modular distribution ERP
- Customizable workflows
- Integrated inventory management
- Multi-language support
| Pros | Cons |
|---|---|
| Flexible and customizable | Requires technical expertise |
| Regular updates | Less robust customer support |
| Open-source | Limited features in the free version |
| Active community | Can require additional modules |
4. Sage Intacct
Sage Intacct is a cloud accounting software. It offers advanced functionality for financial consolidation, reporting, and compliance, making it a preferred choice for businesses seeking robust financial solutions.
Sage distribution ERP excels in providing detailed financial insights and automation, which are crucial for effective financial management. This vendor is suitable for mid-level business in Malaysia.
Key features:
- Advanced financial management
- Automation of core financial processes
- Multi-entity and global consolidations
- Real-time reporting and dashboards
| Pros | Cons |
|---|---|
| Advanced financial features | Higher subscription costs |
| Good reporting capabilities | Can be complex for new users |
| Real-time data access | Requires internet access |
| Multi-entity support | Limited customization options |
5. SAP S/4HANA
SAP S/4HANA is one of the best distribution accounting software and provides advanced distribution accounting features that streamline operations and enhance decision-making. Its robust performance suitable for large enterprises requires advanced data processing and analytics capabilities.
Key features:
- In-memory database technology
- Comprehensive financial management
- Integrated business modules
- Real-time bookkeeping software analytics
| Pros | Cons |
|---|---|
| Advanced data processing | High implementation costs |
| Real-time analytics | Requires extensive training |
| Scalable software | Complex integration process |
| Strong support network | Can be overkill for smaller companies |
6. Epicor Kinetic
Epicor Kinetic has been a wholesale ERP provider since 1972. Its focus is on usability and performance, along with its distribution features. Epicor’s cloud-based nature ensures flexibility and scalability. This wholesale ERP vendor is suitable for mid-scale businesses.
Key features:
- Modern interface
- Cloud-based
- Industry-specific features
- Comprehensive reporting tools
| Pros | Cons |
|---|---|
| User-friendly interface | Requires customization |
| Industry-specific features | Higher cost for additional features |
| Cloud-based and scalable | Steep learning curve |
| Comprehensive support and training | May require additional modules |
7. Dynamics 365 Business Central
Microsoft Dynamics 365 Business Central is a cloud-based accounting system that integrates with other Microsoft products. It offers a comprehensive suite of tools for financial management, supply chain operations, and customer relationship management.
This wholesale accounting software has robust features and flexibility to support various business needs. It is suitable for businesses that heavily utilize Microsoft products and need a comprehensive ERP solution.
Key features:
- Seamless integration with Microsoft products
- Comprehensive financial management
- CRM capabilities
| Pros | Cons |
|---|---|
| Seamless Microsoft integration | Can be costly for smaller businesses |
| User-friendly interface | Requires training for full utilization |
| Regular updates | May have more features than needed |
| Strong customer support | Dependent on the Microsoft ecosystem |
8. QuickBooks
QuickBooks, developed by Intuit provides software for distributor since 1983. It offers various versions tailored to different business needs, including a robust solution for distribution businesses. It is known for its user-friendly interface and good financial management capabilities.
This software for distributor is suitable for small and medium-sized businesses. Its comprehensive support and regular updates ensure it remains a reliable choice.
Key features:
- User-friendly interface
- Comprehensive financial management
- Inventory tracking
- Real-time reporting
| Pros | Cons |
|---|---|
| Easy to use | Limited advanced features |
| Comprehensive customer support | May not scale well for larger businesses |
| Regular updates | Subscription costs can add up |
9. Acumatica
Acumatica is software for distributor designed for small and medium-sized businesses. It offers a flexible and scalable platform that includes robust distribution accounting features. Acumatica’s bookkeeping software ensures accessibility and scalability as the business grows.
Key Features:
- Flexible and scalable platform
- Cloud-based accessibility
- Bookkeeping software features
| Pros | Cons |
|---|---|
| Highly customizable | Requires technical expertise |
| Flexible and scalable | Subscription costs can be high |
| User-friendly interface | Limited offline functionality |
| Dependent on internet connectivity |
10. Brightpearl
Founded in 2007, Brightpearl is a comprehensive retail and wholesale management platform designed to streamline operations and manage financials. It integrates accounting, inventory management, and CRM, providing a solution for distribution businesses.
As one of the best distribution accounting software, Brightpearl focus and suitable for retail and wholesale business sectors. Its robust integration capabilities and real-time reporting enhance operational efficiency and decision-making.
Key features:
- Integrated with inventory management
- CRM and order management
- Real-time reporting
| Pros | Cons |
|---|---|
| Good integration with retail management | Can be costly for smaller businesses |
| Focus on retail and wholesale | May have more features than needed |
| Limited customization options |
11. TallyPrime
TallyPrime, developed by Tally Solutions, is a popular accounting software in India, known for its simplicity and effectiveness. Launched in 2020 as an upgrade to Tally ERP 9, it offers enhanced features for accounting, inventory management, and compliance.
This wholesale ERP’s straightforward interface and focus on essential accounting and inventory features make it suitable for mid-scale businesses. Its extensive support and training resources ensure smooth implementation and use.
Key Features:
- Comprehensive accounting features
- Inventory management
- Compliance management
| Pros | Cons |
|---|---|
| Easy to use | Limited advanced features |
| Comprehensive accounting tools | Limited customization options |
| Effective inventory management | Requires training for advanced use |
| Compliance management | Not cloud-based |
12. Vyapar
Vyapar established in 2016, is an Indian accounting and inventory management software designed specifically for small businesses. It offers a range of features to simplify billing, inventory tracking, and financial management.
Included as one of the top distribution accounting software, Vyapar focuses on small businesses and its easy-to-use interface makes it an excellent choice for those seeking an affordable and effective solution.
Key features:
- Billing and invoicing
- Inventory management
- Mobile app
| Pros | Cons |
|---|---|
| Easy to use | Limited advanced features |
| Mobile-friendly | May not scale well for larger businesses |
| Affordable solution | Limited integration options |
| Regular updates | Limited customer support |
13. AlignBooks
This wholesale accounting software is an Indian cloud-based system. It is designed for SMEs, offering a comprehensive suite of features including accounting, inventory management, and sales tracking. AlignBooks aims to simplify financial management with its intuitive interface.
AlignBooks bookkeeping software focuses on small to medium-sized businesses. Its affordability and comprehensive wholesale accounting software feature set provide excellent value for businesses.
Key features:
- Cloud-based platform
- Comprehensive accounting features
- Inventory management
- Sales tracking
| Pros | Cons |
|---|---|
| Affordable solution | Limited advanced features |
| User-friendly interface | Requires internet access |
| Comprehensive feature | Limited customization options |
| Limited third-party integrations |
14. FreshBooks
Founded in 2003, FreshBooks is a cloud-based accounting software designed for small businesses and freelancers. It offers an intuitive interface and a range of features for invoicing, expense tracking, and time management, making it a popular choice for service-based businesses.
Its strong customer support and regular updates ensure it remains a reliable tool. This wholesale ERP is suitable for small businesses and freelancers needing a simple, effective accounting solution.
Key features:
- Invoicing and expense tracking
- Time management
- Cloud-based accessibility
| Pros | Cons |
|---|---|
| Easy to use | Limited advanced features |
| Strong customer support | May not scale well for larger businesses |
| Effective invoicing tools | Limited customization options |
| Regular updates | Subscription costs can add up |
15. Patriot Accounting
Developed in the US, Patriot distribution ERP software was launched in 2002. It is designed for small distribution businesses, offering affordable and easy-to-use features for managing accounting and payroll.
Patriot Accounting’s focus on simplicity and affordability makes it a great choice for small businesses. Its comprehensive payroll features and strong customer support enhance its value. Therefore, this vendor is suitable for small businesses needing an affordable and easy-to-use accounting solution.
Key features:
- Simple wholesale ERP interface
- Comprehensive payroll
- Accounting management
| Pros | Cons |
|---|---|
| Easy to use | Limited advanced features |
| Affordable solution | Limited customization options |
| Strong customer support | Limited integration options |
Overall Comparison of Accounting Systems in Malaysia
| Provider | Connection Quality | Bank Coverage | Ease of Integration | Data Enrichment |
|---|---|---|---|---|
| HashMicro | ||||
| Netsuite | ||||
| Odoo | ||||
| Sage | ||||
| SAP | ||||
| Epicor | ||||
| Vyapar | ||||
| FreshBooks |
How to Choose the Top Distribution Accounting Software for Your Distribution Industry
Selecting the best distribution accounting software for your distribution business is essential for enhancing operational efficiency and financial management. Here are practical steps to guide your decision:
- Identify your business needs: Assess your current accounting processes and determine what features are necessary to streamline your operations, such as financial management and inventory.
- Conduct market research: Survey the available accounting software options tailored for distribution businesses. Compare their features, scalability, and user reviews to shortlist the best candidates.
- Evaluate integration capabilities: Ensure the distribution ERP software integrates seamlessly with your existing systems to maintain smooth data flow and enhance productivity.
- Request demos and trials: Take advantage of free demo and trial periods to test the software’s functionality, user interface, and compatibility with your business processes.
- Check customization options: Look for a distribution ERP that can be customized to meet the specific needs of your business, ensuring it addresses all your unique requirements.
- Consider user training and support: Evaluate the availability of training resources and customer support to ensure your team can quickly adapt to the new system and resolve any issues promptly.
By following these steps, you can choose an accounting software solution that effectively supports your distribution business and drives long-term success.
Conclusion
Selecting the right distribution accounting software is crucial for companies seeking to enhance financial accuracy, streamline operations, and foster long-term growth. With the increasing complexity of supply chains and rising customer expectations, businesses require a reliable system that provides real-time visibility and effective cost control.
Among the top 15 solutions reviewed, HashMicro’s Distribution Accounting Software stands out as a leading choice for businesses in Malaysia. Its advanced automation, seamless integration with inventory and supply chain modules, and unlimited user access make it a robust system for distributors seeking higher efficiency and profitability.
If you are ready to enhance your financial management, you can explore HashMicro through a free demo or request detailed pricing information by clicking the banner below.
FAQ About Distribution Accounting Software
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What is a distributed software?
Distributed applications (distributed apps) are software programs that operate simultaneously on multiple computers within a network, and can be hosted on servers or cloud computing platforms.
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What are the 5 major accounts in accounting?
There are five primary categories of account types that all transactions can be classified into on a standard Chart of Accounts (COA). These include asset accounts, liability accounts, equity accounts, revenue accounts, and expense accounts. These categories apply universally to all businesses.
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What are the golden rules of accounting?
These three fundamental accounting principles: debit the receiver and credit the giver; debit what comes in and credit what goes out; and debit expenses and losses, credit income and gains, serve as the foundation of double-entry bookkeeping.
