Top 10 Wholesale Inventory Management Software Tools in 2025

Many businesses struggle with stock inaccuracies, supply chain inefficiencies, and operational delays. Wholesale inventory software helps ensure a seamless flow of goods from suppliers to customers. Adopting the right technology is not just an advantage in today’s highly competitive landscape; it is a necessity. It is a necessity.

The global ERP software market for wholesale and distribution is projected to be worth USD 1.98 billion in 2023. It is expected to reach USD 3.31 billion by 2032, growing at a CAGR of 5.9% during the forecast period.

To help businesses streamline their processes, we have compiled recommendations of the top 10 wholesale inventory software solutions in Malaysia for 2025. Read on to discover the top solutions that can enhance efficiency and drive business growth.

Key Takeaways Wholesale inventory software is a tool designed to assist businesses in tracking and managing large inventories, automating order processing, and optimizing stock levels. HashMico Wholesale Inventory Software stands out as a comprehensive and customizable solution that helps businesses automate inventory processes and enhance overall efficiency. Book a Demo Now!

Best Software Recommendations

Based on my research, I have compiled a shortlist of the best wholesale inventory software designed to optimize stock control, automate order management, and enhance supply chain efficiency. These solutions help wholesalers reduce errors, improve accuracy, and support business growth with smarter inventory tracking.

What is Wholesale Inventory?

Wholesale inventory software is a specialized system designed to help wholesalers efficiently manage large volumes of products, track stock levels, and optimize supply chain operations.

The software automates key inventory management tasks by integrating purchasing, sales, and logistics into a unified platform. It tracks inventory across multiple warehouses, updates stock quantities instantly after each sale or purchase, and provides accurate forecasting based on historical data.

Wholesale inventory software is primarily used by distributors, wholesalers, and manufacturers dealing with large quantities of goods or complex supply chains. Retailers operating in both online and offline markets also utilize it to manage bulk stock efficiently.

Key Features of Wholesale Inventory Software

A reliable inventory management system encompasses essential features that enable businesses to optimize operations and enhance efficiency. Below are some important features to consider:

• Real-time inventory monitoring

This feature enables businesses to track stock levels as they fluctuate, providing up-to-the-minute information on product availability. It helps prevent both stockouts and excess inventory, ensuring smooth inventory management.

• Automated replenishment & demand forecasting

Ideal systems automatically generate replenishment alerts or purchase orders based on predefined reorder points and utilize historical data to forecast demand trends. This ensures that you maintain optimum stock levels without the need for constant manual oversight.

• Sales and Purchase Order Handling

This feature integrates sales and purchase orders into a unified system, streamlining the process from order creation to final delivery. It ensures that both inbound and outbound transactions are managed accurately and efficiently.

• Barcode scanning and automation

Barcode technology automates product identification and updates inventory records, reducing manual data entry and errors. It speeds up stocktaking and improves tracking accuracy.

• Analytics, reporting & KPI dashboards

Look for features that provide insight into inventory turns, fill rates, slow-moving stock, profitability per SKU, and other key metrics. These analytics enable you to make informed decisions and drive strategic improvements.

• Cloud access

Businesses require flexibility and accessibility. Cloud-based inventory software enables teams to monitor stock levels from any device, while mobile applications allow warehouse staff to manage inventory efficiently, regardless of their location.

With these features, businesses can streamline inventory operations, reduce costs, and improve decision-making processes.

10 Wholesale Inventory Software in Malaysia 2025

To help businesses find the right solution, we have curated a list of Malaysia’s 10 wholesale inventory software.

1. HashMicro Wholesale Inventory Software

HashMicro Wholesale Inventory Software is a comprehensive solution to streamline inventory management for wholesale businesses. It offers features such as real-time stock tracking, automated order management, and detailed reporting, helping companies improve efficiency and reduce errors.

With an intuitive interface and customizable options, HashMicro inventory management software ensures businesses can manage their inventory seamlessly, enhance decision-making, and maintain optimal stock levels.

Using this stock management system, you will get various benefits such as:

• Stock forecasting: This feature uses historical data and market trends to predict future demand, helping businesses plan their inventory more accurately. Stock forecasting ensures that businesses maintain optimal stock levels, reducing the risk of stockouts or overstocking while improving cash flow management.
• RFID warehouse rack stock in/out automation: Radio Frequency Identification (RFID) enables automated tracking of inventory as it moves in and out of warehouse racks. This feature enhances accuracy, speeds up stock taking, and provides real-time visibility into inventory levels, reducing human errors and improving overall warehouse efficiency.
• Run rate reordering rules: This feature automatically triggers reorder alerts based on the current sales velocity or usage rate of products. By calculating the “run rate,” businesses can ensure that stock levels remain aligned with demand, minimizing disruptions in the supply chain and ensuring timely replenishment.
• Stock reservations & reporting: This feature allows businesses to reserve stock for specific orders or customers, preventing stock from being allocated to the wrong purpose. Coupled with detailed reporting, it provides insights into stock levels, order status, and inventory movements, helping businesses maintain control over their stock and improve decision-making.
• Consignment management: Consignment management allows businesses to efficiently manage products stored at customer locations but owned by the supplier. It helps track inventory, monitor sales, and ensure accurate invoicing when consignment stock is sold, providing a streamlined process for suppliers and customers.

Pros	Cons
The FIFO/FEFO system helps you identify which products must be shipped from the warehouse based on their expiration dates. A quality control feature is included to ensure your inventory is in optimal condition and ready for sale. Automate stock forecasting so you can avoid losses due to stock mismanagement.  You can organize and see where your stock is in your warehouse real time.	Implementation time varies based on business needs

2. NetSuite Wholesale Inventory Software

NetSuite Wholesale Inventory Software is a comprehensive solution designed to streamline inventory management for wholesale businesses. This wholesale inventory management software offers real-time tracking of inventory levels, automates order processing, and integrates seamlessly with other business systems such as accounting and sales platforms.

NetSuite helps businesses optimize their supply chain, reduce stockouts, and improve decision-making by providing accurate and up-to-date data.

Best Features:

• Real-time multi-location inventory visibility
• Automated replenishment and demand planning
• Bulk order processing and drop-ship support
• Supplier/vendor management and purchase order automation

Pros	Cons
Efficient inventory tracking in your business.  Improve your customer satisfaction.  Optimizing your business stock by trends.	Limited knowledge and documentation support concerning API integration.  Implementation cost and complexity can be high.

3. Netstock Wholesale Inventory Management Software

Netstock wholesale inventory management software is a tool designed to optimize inventory levels and improve stock control for wholesale businesses. This wholesale inventory management software utilizes advanced forecasting and demand planning features to ensure that companies maintain optimal stock levels, thereby avoiding both overstocking and stockouts.

Netstock integrates seamlessly with existing business systems, providing real-time insights into inventory performance and streamlining decision-making processes.

Best Features:

• Real-time inventory visibility
• Automated replenishment recommendations
• Demand forecasting by product and channel
• Multi-location stock tracking

Pros	Cons
It provides real-time data, allowing businesses to make informed decisions quickly. Automates stock management and reduces manual errors, boosting overall efficiency in inventory operations.	Being cloud-based, a stable internet connection is necessary for optimal functionality. Netstock may be on the higher end of pricing, which could be a barrier for small businesses with limited budgets.

4. Zoho

Zoho Wholesale Inventory Software is a versatile and user-friendly solution designed to help businesses manage their inventory efficiently.

This wholesale inventory management software provides features such as real-time tracking, automated order management, and detailed reporting, enabling companies to monitor stock levels and make informed, data-driven decisions.

Best Features:

• Automated reorder and purchase alerts
• Multi-channel sales integration
• Order fulfilment and shipping integration
• Supplier and purchase order management

Pros	Cons
Being cloud-based, Zoho provides remote access.  Zoho provides an intuitive and easy-to-navigate interface.	Some reporting capabilities are more advanced in higher-tier plans, so businesses on lower plans might find them limited. In some instances, users have reported occasional slow performance, particularly with large data sets or high-volume transactions.

5. Cin7 Wholesale Inventory

Cin7 is a comprehensive wholesale inventory management software designed to streamline operations for businesses in Malaysia. With its advanced features, Cin7 offers seamless integration across various sales channels, including online stores, retail locations, and warehouses.

This wholesale inventory management software offers real-time inventory tracking, automated order management, and detailed reporting, enabling businesses to maintain accurate stock levels and optimize their supply chain.

Best Features:

• Batch, serial number & expiry tracking
• Warehouse management system (WMS) support
• B2B portal for wholesale ordering
• Demand forecasting & replenishment alerts

Pros	Cons
The features work well with minor changes in the system.  Automated order management.	Poor communication with the vendor.  Setup and customization may require technical expertise

6. Ordoro

Ordoro is a powerful wholesale inventory management software designed to help businesses in Malaysia streamline their inventory processes and enhance order fulfillment.

This software offers a wide range of features, including multi-channel inventory tracking, automated order processing, and shipping management.

Best Features:

• Centralized inventory management
• Multi-channel order synchronization
• Automated shipping and fulfillment
• Real-time inventory tracking

Pros	Cons
Good customer service.  Simple to use.	It can be difficult to synchronize the development pipeline with Ordoro’s features.  It’s challenging if you want to print out your report or business data from Ordoro.

7. QuickBooks Wholesale Inventory Software

QuickBooks Wholesale Inventory Software is a well-known solution designed to help businesses in Malaysia efficiently manage their inventory and financial operations. This software integrates inventory tracking with accounting features.

QuickBooks Wholesale Inventory Software is ideal for businesses looking to improve operational efficiency, maintain accurate stock levels, and reduce errors in inventory and financial processes.

Best Features:

• Integration with accounting and sales
• Customizable reports and analytics
• Barcode scanning support
• Supplier and vendor management

Pros	Cons
You can integrate the system with your business data.  Seamless communication with your team.	Limited reporting analysis.  There’s no multi-channel tracking.

8. inFlow Inventory Management Software Wholesale

InFlow is a powerful inventory management software designed to help wholesale businesses track stock levels, manage orders, and streamline operations. With features such as real-time inventory updates, order fulfillment, and multi-location tracking, inFlow streamlines the complexities of wholesale inventory management.

It also integrates with various e-commerce platforms, making it easier to sync sales and stock data.

Best Features:

• Barcode and serial number management
• Multi-location stock control
• Purchase and sales order management
• Reporting and analytics dashboard

Pros	Cons
Easy to use. Based on the cloud and accessible.	The front end of the product is limited.  Unable to handle multiple warehouses at a time.

9. ShipHero Wholesale Inventory Software

ShipHero is a comprehensive inventory management software designed for wholesale businesses looking to optimize their operations. It offers real-time inventory tracking, automated order fulfillment, and multi-warehouse management, ensuring accuracy and efficiency at every stage.

With seamless integrations to major e-commerce platforms and shipping carriers, ShipHero helps businesses streamline their supply chain and reduce errors.

Best Features:

• Multi-channel sales integration for seamless stock updates
• Batch, lot and serial number management
• Mobile picking and packing with barcode scanning
• Dynamic slotting and optimized warehouse routing

Pros	Cons
The setup and customer service team in ShipHero is great.	Irrelevant messages often pop up on your device.  You will switch between 2 dashboards so often, which is not effective.

10. Fishbowl

Fishbowl is a robust inventory management software that helps wholesale businesses in Malaysia efficiently track stock, manage orders, and automate key processes. Designed to integrate seamlessly with QuickBooks, this solution provides comprehensive support for inventory control, warehouse management, and manufacturing.

With features such as barcode scanning, real-time inventory updates, and multi-location tracking, Fishbowl enables businesses to enhance accuracy and streamline their operations.

Best Features:

• Lot, batch, and serial number tracking
• Automated reorder points and purchase orders
• Barcode and mobile scanning integration
• E-commerce and accounting system integrations

Pros	Cons
It is simple to operate.  User-friendly.	Reporting tools are limited and not effective.  Such a challenge to integrate your business aspects into this software.

Overall Comparison of Wholesale Inventory Software in Malaysia

How to Choose the Best System in Malaysia

Selecting the right wholesale distribution software is crucial for maintaining efficient operations, minimizing errors, and ensuring business growth.

With various options available, here are five key factors to consider when choosing the best solution for your wholesale business in Malaysia:

• Scalability: Your inventory system should be able to grow with your business. Whether you expand to multiple warehouses or increase your order volume, the software should accommodate these changes without performance issues.
• Real time inventory tracking: A good system provides live updates on stock levels, helping you avoid overstocking or running out of essential products. This ensures better inventory accuracy and improves order fulfilment efficiency.
• Seamless integration: Choose software that integrates easily with accounting tools, e-commerce platforms, and shipping services. This reduces manual data entry, enhances workflow automation, and ensures smoother operations.
• Automation features: Automating tasks such as order processing, stock replenishment, and barcode scanning can save time and reduce human errors. This improves productivity and allows businesses to focus on growth strategies.
• Reliable customer support: Having access to responsive customer support is essential for troubleshooting and software updates. A reliable provider ensures minimal downtime and continuous improvements to meet your evolving business needs.

By focusing on these essential factors, wholesale businesses in Malaysia can invest in an inventory system that enhances efficiency, accuracy, and long term success.

Also read about: 10 Best Wholesale Distribution Software in Malaysia

Conclusion

Choosing the right wholesale inventory software is essential for businesses looking to streamline operations, improve accuracy, and scale efficiently. The top 10 solutions in Malaysia for 2025 offer a range of features to suit different business needs, from real-time inventory tracking to seamless integrations.

Among them, HashMico Wholesale Inventory Software stands out as a comprehensive and customizable solution that helps businesses automate inventory processes and enhance overall efficiency. With its advanced features and user-friendly interface, HashMicro provides a reliable system for managing wholesale operations.

To experience its full capabilities, businesses can request a free demo and explore how it can optimize their inventory management.

FAQ about Wholesale Inventory Management

• What is the difference between retail and wholesale inventories?

  Wholesalers typically stock fewer products but in larger quantities. They focus on supplying bulk quantities of specific items to retailers or other businesses. Retailers cater to the diverse preferences of consumers with a wider variety of products.

• How profitable is a wholesale business?

  Wholesalers typically earn between 10% and 30% profit, while retailers earn between 20% and 50% profit on the wholesale price when selling the same products to their consumers.

• How do you profit from wholesale?

  Generally, wholesaling can be a profitable business because you are buying items in bulk at a discount. Because you are buying these items at a discount, you can sell them to retailers for more than you purchased them for and the demand will be there.