Apa khabar, Malaysia? Are you wondering which inventory management software can truly improve your business operations? Nearly 46% of businesses (especially SMEs) still rely on manual inventory tracking, which often leads to inefficiencies and missed growth opportunities.
With so many inventory software options available in Malaysia, choosing the right one can be tricky. From stock tracking to automated reordering, every business has different needs. That’s why it helps to compare trusted solutions that offer features tailored to your operations.
That’s why we’ve curated this list of the 18 best inventory management software solutions in Malaysia for 2025 including trusted names like HashMicro. You can even try a free demo to explore which features best match your business needs. Keep reading to find the right inventory solution for your business.
Key Takeaways
|
What is Inventory Management Software?
Inventory management software is a tool that helps businesses track stock levels, manage orders, and streamline sales and deliveries. It optimizes the flow of goods by monitoring inventory in real-time and automating key processes.
Effective inventory management system ensures smooth operations and minimizes costs by preventing stockouts and reducing excess inventory. It also improves supply chain efficiency and supports better purchasing, stocking, and order fulfillment decisions.
Many inventory management systems integrate with tools like POS, accounting software, and e-commerce platforms to keep inventory data accurate, while advanced ones offer forecasting and analytics to optimize stock and support strategic decisions.
Hashy AI Fact
Need to know!
Hashy AI from HashMicro can optimize inventory management through real-time tracking, automated notifications, and effortless internal transfers. It will ensure your inventory is continually optimized and up to date.
Request a free demo today!
Features of Inventory Management Software
A robust inventory management system comes with features designed to streamline business operations and improve efficiency. Here are some key features to look for:
- Real-Time Inventory Tracking: This feature allows businesses to monitor stock levels as they change, providing up-to-date insights on product availability. Real-time tracking helps prevent stockouts and overstocking, ensuring efficient inventory control.
- Order Management Capabilities: Order management features streamline the process of receiving, processing, and fulfilling orders. This reduces manual errors, speeds up order cycles, and improves overall customer satisfaction.
- Sales and Purchase Order Processing: This feature consolidates sales and purchase orders in one system, simplifying the workflow from order creation to completion. It ensures accuracy and efficiency in managing both inbound and outbound transactions.
- Barcode Scanning and Automation: Barcode integration automates product identification and stock updates, reducing manual data entry and errors. It speeds up inventory audits and enhances accuracy in tracking goods.
- Forecasting and Analytics Tools: Advanced inventory systems include forecasting tools that predict future demand based on historical data and trends. Analytics provide insights into sales performance, helping businesses optimize stock levels and make informed decisions.
- Integration with Other Business Systems: Inventory management software often integrates with POS systems, accounting software, and e-commerce platforms. This ensures seamless data flow across departments and enhances overall business efficiency.
With these features, businesses can streamline their inventory operations, reduce costs, and improve decision-making processes. Tools like ABC analysis help prioritize inventory management by categorizing items based on their value and importance.
“The real power of inventory software shows when it’s fully integrated with accounting, POS, and supply chain systems. It eliminates duplicate data entry, speeds up reporting, and gives business owners a complete operational snapshot in real time.”
— Angela Tan, Regional Manager
Next, explore our recommendations for the 18 best inventory management software in Malaysia to find the perfect solution for your business needs.
Best Inventory Management Software in Malaysia
After reviewing various options, I’ve shortlisted the best inventory management software in Malaysia for 2025. These tools help businesses manage stock, streamline orders, and improve accuracy. As a result, companies can reduce costs, avoid errors, and maintain smooth operations across industries.
Best Because Affordable tracking, seamless accounting integration, small business focus.
18 Best Inventory Management Software in Malaysia 2025
We’ve compiled 18 top inventory management software solutions in Malaysia to help businesses choose wisely. The best option depends on your industry and goals. Some tools offer advanced automation, while others focus on seamless integration or ease of use. Explore the options and find the one that fits your workflow. Here are our top recommendations.
- HashMicro Inventory Management Software: A comprehensive inventory management solution with real-time tracking, smart forecasting, and seamless business integration.
- Ordoro: Simplified inventory and shipping management.
- Xero: A component within the Xero accounting suite that allows small businesses to track stock quantity and value.
- Katana: Visual inventory management tailored for manufacturers.
- Zoho: User-friendly software for order and stock management.
- Unleashed: A cloud-based inventory and warehouse management platform that gives real-time visibility.
- QuickBooks: Inventory tracking for small and medium businesses.
- NetSuite: Cloud-based inventory management with advanced reporting tools.
- Netstock: Inventory optimization with demand forecasting features.
- Orderhive: Centralized inventory for multi-channel businesses.
- Cin7: Cloud solution with integrated POS and inventory control.
- InFlow: Easy-to-use software for managing stock levels and sales.
- ShipHero: Inventory and warehouse management designed for e-commerce.
- Fishbowl: Manufacturing and warehouse management system.
- Upserve: A restaurant-focused inventory management solution that links directly with POS to provide real-time food cost tracking and automatic reordering.
- Square: An inventory module built into the Square Point of Sale ecosystem that enables real-time stock tracking, low-stock alerts, and exportable stock reports.
- Monday.com: A customizable board-based system for managing stock, suppliers, and orders with visual dashboards and workflow automations.
- Spocket: A dropshipping platform that offers inventory syncing, supplier sourcing, and order fulfillment automation to scale e-commerce operations.
1. HashMicro Inventory Management Software
HashMicro is a trusted provider of inventory management software in Southeast Asia, helping thousands of companies optimize stock control through automation and real-time visibility. The system is especially useful for businesses with complex inventory needs across multiple locations.
Packed with features like barcode tracking, multi-warehouse management, and stock forecasting, this software streamlines every aspect of your inventory operations. It reduces manual work, improves data accuracy, and increases efficiency across departments.
If you’re looking for a customizable, scalable solution backed by a proven track record, HashMicro is worth considering. Try the free demo to explore how this system can support your business growth from day one.
Using this stock management system, you will get various benefits such as:
- Inventory Forecasting: Businesses can forecast the amount of inventory required during a specific period in the future, thus aiding better planning and procurement.
- Minimizing Waste: The system uses a FIFO/FEFO scheme to ensure that items that have been on the shelves the longest are sold first, thus reducing wastage and increasing profits.
- Barcode Management: The ability to manage inventory and track stock movements quickly and accurately using barcode and RFID integration is a significant time saver.
- Lot and Serial Number Tracking: Automatic generation of lot and serial numbers simplifies product tracking in each warehouse, thereby improving traceability.
- Stock Requisition Management: The software automates approval workflows to manage stock requests from all outlets or warehouses, simplifying the process.
- Stock Aging Analysis: Analyzing stock age helps evaluate and decide on future stock levels for both slow and fast-moving items, ensuring efficient inventory turnover.
Furthermore, here are the pros and cons of HashMicro’s inventory system Malaysia. You could consider this before choosing the best solution for your business in Malaysia.
| Pros | Cons |
|
|
|
|
|
|
|
If you are interested in learning more about how HashMicro Inventory Management Software can benefit your business, click the banner below to view the pricing scheme.
2. Ordoro Inc.
Ordoro Inc.’s Inventory Management Software is an integrated platform for order management, inventory control, and shipping. It helps businesses save time and enhance fulfillment efficiency through automated order processing, leading to improved customer satisfaction.
| Pros | Cons |
|
|
|
|
|
3. Xero inventory management Malaysia
Xero offers cloud-based accounting software that includes built-in inventory management functionality ideal for small and growing businesses. It allows you to track stock levels in real time, tie inventory movements directly into your financials, and gain insights into which items are performing well.
For more advanced inventory needs (such as multi-channel e-commerce, multiple locations, order fulfilment), Xero provides an add-on called Inventory Plus, which integrates deeply with e-commerce platforms like Shopify and Amazon FBA
| Pros | Cons |
|
|
|
|
|
4. Katana inventory management software Malaysia
Katana is a cloud-based inventory management software that integrates tracking, production, and workflow optimization. It helps businesses maintain real-time inventory visibility, respond quickly to demand changes, and prevent stock shortages or overstocking for seamless operations.
Furthermore, Katana’s user-friendly interface allows for easy navigation and management of complex inventory data, making it accessible even to those without extensive technical expertise.
| Pros | Cons |
|
|
|
|
|
5. Zoho inventory management software Malaysia
Zoho provides a user-friendly interface with comprehensive features for inventory management. It helps businesses streamline order fulfillment, maintain precise stock control, and automate reordering to ensure optimal inventory levels and efficient operations.
While Zoho’s software may not be as robust as some other options on this list, its user-friendly interface and key functionalities make it a viable choice for businesses in Malaysia.
| Pros | Cons |
|
|
|
|
|
|
6. Unleashed inventory system Malaysia
Unleashed Software is a cloud-based inventory, production, and sales management platform designed primarily for manufacturers, distributors, and wholesalers.
It enables businesses to track inventory across multiple warehouses, handle purchase orders and sales orders, manage bills of materials (for make‐to‐order scenarios), and integrate financial data.
| Pros | Cons |
|
|
|
|
|
7. QuickBooks inventory management Malaysia
QuickBooks is a cost-effective inventory tracking solution for small businesses in Malaysia. It helps businesses link inventory data with operations, monitor stock levels, and simplify inventory management, making it an affordable choice for efficient stock control.
| Pros | Cons |
|
|
|
|
|
8. Netsuite inventory management Malaysia
NetSuite’s Inventory Management Software provides traceability and warehousing features, ensuring accurate stock tracking. It helps businesses by automating inventory control, optimizing stock levels, and streamlining operations for improved efficiency and reduced errors.
It is important to note that Netsuite’s inventory management software is more suitable for medium to large businesses with complex inventory management needs. The software may require advanced setup and configuration, which might not be ideal for small businesses with limited budgets.
| Pros | Cons |
|
|
|
|
|
|
9. Netstock
Netstock is an inventory management solution that provides real-time visibility into stock levels. It helps businesses monitor inventory, reduce excess stock, and make data-driven replenishment decisions, ensuring optimal stock control and operational efficiency.
| Pros | Cons |
|
|
|
|
|
10. Orderhive Inc. inventory management Malaysia
Orderhive Inc. is an inventory management software with advanced tracking features. It helps businesses optimize stock levels, prevent stockouts or overstocking, and streamline order fulfillment through real-time updates and enhanced visibility into inventory.
| Pros | Cons |
|
|
|
|
|
11. Cin7
Cin7 is a cloud-based inventory management software that offers real-time inventory visibility and control. It helps businesses automate order management, streamline processing, and track orders across multiple channels, ensuring efficient and accurate stock management.
| Pros | Cons |
|
|
|
|
|
12. inFlow inventory management system Malaysia
inFlow is an inventory management software that enables businesses to customize stock, reorder products, and manage sales and purchase orders. It helps companies maintain accurate inventory tracking across multiple platforms, ensuring seamless stock control from anywhere.
The strength of this warehouse management system in Malaysia lies in its user-friendly design and its commitment to providing a seamless inventory and order management experience. With its cloud-based setup, inFlow simplifies the complexities of inventory tracking, making it easy to access and manage even for those who may not be tech-savvy.
| Pros | Cons |
|
|
|
|
|
13. ShipHero inventory system Malaysia
ShipHero is a cloud-based inventory system designed for e-commerce and fulfillment operations. It helps businesses streamline inventory management, track stock across multiple warehouses and sales channels, and simplify complex fulfillment processes for greater efficiency.
One of the standout features of ShipHero is its ability to facilitate efficient warehouse operations. The software supports businesses in maintaining a smooth flow of goods from receiving to shipping, minimizing the chances of errors and delays.
| Pros | Cons |
|
|
|
|
|
14. Fishbowl inventory management system Malaysia
Fishbowl is an inventory management software that covers the entire inventory cycle, from ordering to reporting. It helps businesses maintain accurate records, optimize warehouse space, improve order fulfillment, and reduce manual data entry errors for greater efficiency.
Fishbowl provides the tools necessary to simplify complex operations, allowing businesses to focus on growth and customer satisfaction.
| Pros | Cons |
|
|
|
|
|
15. Upserve inventory system Malaysia
Upserve Inventory is a cloud-based inventory and purchasing solution built for the food & beverage/restaurant industry. It integrates with the Upserve/Lightspeed POS and helps restaurants track stock levels, perform real-time food costing, automate replenishment orders, and manage supplier relationships.
It was formed when Upserve acquired the inventory management platform SimpleOrder and integrated it into its offering.
| Pros | Cons |
|
|
|
|
|
16. Square inventory management software
Square is a cloud-based point-of-sale system designed primarily for small and mid-sized retail businesses. It integrates payment processing, sales tracking, inventory management, customer relationship features, and multichannel selling (in-store + online) into one platform.
As part of Square’s ecosystem, the inventory management component lets you track stock levels, set low-stock alerts, import item catalogs, and sync between locations.
| Pros | Cons |
|
|
|
|
|
17. Monday.com inventory management software Malaysia
Monday.com is a cloud-based work management / work operating system platform that can be configured for many use cases, including inventory management. It allows teams to build custom boards, workflows, and dashboards, enabling them to manage items, track stock, and visualize progress in one place.
For inventory, monday.com offers templates and features such as columns for “stock quantity,” “unit price,” “last updated,” and integrates with workflows to alert for low-stock or restock needs.
| Pros | Cons |
|
|
|
|
|
18. Spocket inventory management system Malaysia
Spocket is a cloud-based dropshipping platform that enables online retailers to source products from a curated network of suppliers and to manage inventory, order fulfillment, and product imports without holding inventory themselves.
One of its key value propositions is real-time inventory sync so that stock levels in the supplier’s system reflect in the retailer’s store (which helps avoid overselling).
| Pros | Cons |
|
|
|
|
|
Overall Comparison of Inventory Management Software in Malaysia
| Provider | Connection Quality | Bank Coverage | Ease of Integration | Data Enrichment |
|---|---|---|---|---|
| HashMicro | ||||
| Netsuite | ||||
| Zoho | ||||
| Netstock | ||||
| Orderhive | ||||
| Cin7 | ||||
| Ordoro | ||||
| Quickbooks |
What Happens If You Don’t Use Inventory Management Software?
Inventory management is a critical aspect of business operations that impacts efficiency and profitability. However, businesses often face common challenges in inventory management, including:
- Stock Shortages and Overstocking: Stock shortages occur when inventory doesn’t meet demand, leading to lost sales and reputational damage. Conversely, overstocking results in higher storage costs and increased risk of product damage, tying up capital that could be used elsewhere.
- Inaccurate Inventory Data: Inaccurate inventory data can severely disrupt business operations. Mismatches between inventory records and physical stock levels can lead to poor purchasing decisions and sales order errors.
- Long Delivery Times: Delays in supplier deliveries can disrupt the flow of goods and cause stock shortages. This issue is often exacerbated by supply chain uncertainties, poor communication with suppliers, and difficulty predicting demand accurately.
- Lack of Supply Chain Visibility: Limited visibility across the supply chain prevents businesses from quickly identifying and addressing issues. Without accurate, real-time information on inventory status, managing stock effectively becomes challenging.
- High Storage Costs: Excessive storage costs include warehouse rent, labor, insurance, and other expenses related to maintaining inventory. These costs can rise when businesses overstock due to inefficient warehouse management.
Addressing these challenges requires implementing an effective inventory management system, leveraging technology to enhance data accuracy, and adopting proactive supply chain management strategies. With these solutions, businesses can improve operational efficiency and achieve higher customer satisfaction.
How to Choose Best Inventory Management System in Malaysia
When choosing the best inventory management system in Malaysia, several key factors should be considered to ensure optimal functionality and compatibility with local business practices. Make sure you don’t choose the wrong software that will increase your company’s losses.
Here are some tips on how to choose the best inventory system Malaysia so that the system fits your company’s profile and workflow.
1. Identify your business needs
Start by knowing your business scale, customer reach, business work processes, and what obstacles you often experience. If you know your business problems, you will understand what type of inventory system you need.
2. Regulation compliance
Ensure compatibility with Malaysian regulations for seamless integration with legal compliance.
3. Multi-currency support
Look for software that offers multi-currency support to facilitate international transactions, for your business in Malaysia to engage in global trade.
4. User-friendly interface
Prioritize a user-friendly interface to ease implementation and ongoing use, increase efficiency, and reduce training time for staff.
5. Strong customer support
Choose a software provider with reliable customer support services to address any issues promptly, minimizing downtime and ensuring smooth operations.
6. Integration capabilities
Evaluate integration options with other business management systems such as ERP software to streamline processes and improve overall efficiency.
7. Scalability
Opt for a software solution that is scalable to accommodate Malaysia’s growing business needs, allowing for smooth expansion without significant disruption.
8. Customization options
Look for software that offers customization options to tailor the system to the specific needs of the business, ensuring optimal functionality and flexibility.
By considering these factors, including how AI in inventory management improves automation and forecasting, Malaysian businesses can find software that fits their needs and boosts efficiency.
To uncover the top-performing solutions, check out the full analysis in the conclusion below.
Conclusion
Choosing the right inventory management software is essential for ensuring stock accuracy, reducing costs, and supporting daily operations. HashMicro stands out for its robust features and integrates easily with other systems, such as supply chain software, offering a centralised, scalable solution for growing businesses.
FAQ about Inventory Management Software in Malaysia
-
What is inventory management software?
Inventory management software helps businesses track and manage their stock, orders, and deliveries. It automates processes, improves accuracy, and saves time. For businesses in Malaysia, HashMicro inventory management software offers real-time tracking and seamless stock management, making it one of the best solutions in the market.
-
What is the best software for inventory management?
The best inventory management software depends on your business needs. HashMicro inventory management software is a great choice for businesses in Malaysia due to its customizable features and real-time updates. Other options, like NetSuite and Zoho, are also popular but HashMicro stands out for its local support and tailored solutions for the inventory system in Malaysia.
-
What is the most commonly used inventory management system?
The most commonly used inventory system in Malaysia is a cloud-based solution that provides real-time updates. HashMicro inventory management software is a top choice for local businesses, offering flexibility, easy integration, and a user-friendly interface to manage inventory more effectively.
-
What are the 4 types of inventory management systems?
There are four main types of inventory systems: the periodic system (updates stock at set times), the perpetual system (real-time updates), Just-in-Time (JIT) (minimizes stock levels), and ABC analysis (classifies inventory by value). HashMicro offers support for all these types in its inventory management software, helping businesses choose the best solution for their needs in Malaysia.
