20 Best Inventory Management Software in Malaysia 2025

Inventory management software is essential for modern businesses, primarily as nearly 46% of them, particularly SMEs, still rely on manual tracking, leading to inefficiencies and missed growth opportunities. That’s where automated inventory software makes a real difference.

With numerous inventory software options available in Malaysia, selecting the right one can be challenging. From stock tracking to automated reordering, every business has different needs. That’s why it helps to compare trusted solutions that offer features tailored to your operations.

That’s why we’ve curated this list of the 20 best inventory management software solutions in Malaysia for 2025, including trusted names like HashMicro. You can even try a free demo to explore which features best match your business needs. Continue reading to discover the ideal inventory solution for your business.

Key Takeaways Inventory management software is a tool that helps businesses track stock levels, manage orders, and streamline sales and deliveries in Malaysia. Among the 20 best stock management software options, savvy business owners should first identify their specific business needs before selecting the most suitable software. Select an inventory management system that aligns with your business requirements and offers dependable support. HashMicro is recommended by over 2,000 businesses in Southeast Asia as the best solution for inventory management. You can try its free demo to learn more about how HashMicro’s inventory system works. Click Here to Get the Free Demo!

Best Inventory Management Software Shortlist

After reviewing various options, I’ve shortlisted the best inventory management software in Malaysia for 2025. These tools help businesses manage inventory, streamline order processing, and enhance accuracy.

What is Inventory Management Software?

Inventory management software is a tool that helps businesses track stock levels, manage orders, and streamline sales and deliveries. It optimizes the flow of goods by monitoring inventory in real-time and automating key processes.

Effective inventory management system ensures smooth operations and minimizes costs by preventing stockouts and reducing excess inventory. It also improves supply chain efficiency and supports better purchasing, stocking, and order fulfillment decisions.

Many inventory management systems integrate with tools like POS, accounting software, and e-commerce platforms to keep inventory data accurate, while advanced ones offer forecasting and analytics to optimize stock and support strategic decisions.

Next, explore our recommendations for the 20 best inventory management software in Malaysia to find the perfect solution for your business needs.

20 Best Inventory Management Software in Malaysia 2025

Choosing the right inventory software depends on your industry and operational needs, as each sector requires different capabilities. Below is a categorized shortlist to help you identify which solution best aligns with your workflow and business goals.

1. HashMicro Inventory Management Software: Enterprise-grade system that automates inventory control, procurement, multi-outlet stock visibility, and real-time reporting.
2. Ordoro: E-commerce inventory platform that centralizes stock, shipping, and order management across multiple online channels.
3. Xero Inventory: Cloud accounting with simple built-in stock tracking for small businesses needing basic financial and inventory syncing.
4. Katana: Manufacturing-focused platform offering production planning, raw material tracking, and real-time stock visibility.
5. Zoho Inventory: Multi-channel retail solution with order management, barcode tracking, and integrations across the Zoho ecosystem.
6. Unleashed Inventory System: Real-time inventory and costing software engineered for manufacturers and wholesalers.
7. QuickBooks Inventory Management (Commerce): Cloud inventory system that syncs stock, orders, and sales data for small business operations.
8. NetSuite Inventory Management (ERP): Cloud ERP with advanced multi-location inventory, supply chain, and manufacturing capabilities for large enterprises.
9. Netstock: Inventory optimization and demand-planning solution suitable for production-heavy operations.
10. Orderhive: Automation platform for online sellers managing multi-store inventory and fulfillment workflows.
11. Cin7: Omnichannel retail system combining POS, inventory, and warehouse management in one platform.
12. inFlow Inventory: A Simple stock and order tracking system ideal for small businesses managing items, orders, and billing.
13. ShipHero Inventory System: Warehouse and fulfillment software enabling real-time stock syncing, optimized picking, and multi-location control.
14. Fishbowl Inventory:  Manufacturing and warehousing platform with QuickBooks integration and advanced materials management.
15. Upserve Inventory System:  Restaurant-focused inventory software managing recipes, food costs, vendor orders, and menu profitability.
16. Square Inventory Management Software: POS-linked inventory tool for F&B and retail with simple stock updates, order syncing, and sales tracking.
17. Monday.com Inventory Management Software: Customizable workflow platform featuring flexible, drag-and-drop inventory dashboards.
18. Spocket: Dropshipping inventory solution integrating supplier sourcing and product syncing for online stores.
19. Million Inventory Management: Malaysia-based accounting and stock control system for SMEs needing essential inventory and billing features.
20. Veeqo: Retail fulfillment platform that manages inventory, orders, and shipping across multi-warehouse operations.

Below is a more detailed explanation of the top 20 inventory management software solutions in Malaysia, to help you evaluate their strengths and weaknesses. Review these insights carefully to select the inventory software that best supports your operational goals and long-term growth.

1. HashMicro Inventory Management Software

HashMicro Inventory Management System is a trusted provider of inventory management software in Southeast Asia, helping over 2000 companies optimise stock control through automation and real-time visibility. The system is beneficial for businesses with complex inventory needs across multiple locations.

Packed with features like barcode tracking, multi-warehouse management, and stock forecasting, this software streamlines every aspect of your inventory operations. It reduces manual work, improves data accuracy, and increases efficiency across departments.

If you’re looking for a customizable, scalable solution backed by a proven track record, HashMicro, as one of the best inventory software solutions, is a worthy consideration. Try the free demo to explore how this system can support your business growth from day one.

Warehouse Management System Benefits

1. Inventory Forecasting: HashMicro uses advanced Stock Forecasting and Run Rate Reordering Rules to predict future inventory needs, helping businesses plan more accurately.
2. Minimizing Waste: With FIFO/FEFO, Expiry Management, and Stock Optimizer per Warehouse, HashMicro ensures older or soon-to-expire items are prioritized.
3. Barcode Management: The system seamlessly integrates with Barcode & QR Code, RFID Rack Automation, and OCR Receiving, enabling fast, accurate tracking of stock movements.
4. Lot & Serial Number Tracking: HashMicro’s automated lot and serial number generation, along with Lot and Serial Number Management, makes it easy to trace every product batch across warehouses.
5. Stock Requisition Management: HashMicro streamlines stock request approvals through Internal Transfer Operation and controlled distribution between outlets or warehouses.
6. Stock Aging Analysis: HashMicro provides Fast & Slow-Moving Stock Analysis to identify fast- and slow-moving items, enabling smarter inventory-turnover decisions.

Furthermore, here are the pros and cons of HashMicro’s inventory system in Malaysia. You could consider this before choosing the best solution for your business in Malaysia.

Pros	Cons
You can organize and see where your stock is in your warehouse real-time.	There was a long line to try out HashMicro’s free demo.
Automate stock forecasting, so you can avoid losses due to stock mismanagement
With the FIFO/FEFO system, you can find out which products should go out of the warehouse and their expiration dates
There is a quality control feature that ensures that your stock is in good quality and ready to sell.

 

If you are interested in learning more about how HashMicro Inventory Management Software can benefit your business, click the banner below to view the pricing scheme.

2. Ordoro Inc.

Ordoro Inc.’s Inventory Management Software is an integrated platform for order management, inventory control, and shipping. It helps businesses save time and enhance fulfillment efficiency through automated order processing, leading to improved customer satisfaction.

Pros	Cons
Simple to use	It can be difficult to synchronize the development pipeline with Ordoro’s features
Good customer service	Couldn’t track lots and good receipt
	It’s challenging if you want to print out your report or business data from Ordoro

3. Xero inventory management Malaysia

Xero offers cloud-based accounting software that includes built-in inventory management Malaysia functionality ideal for small and growing businesses. It allows you to track stock levels in real time, tie inventory movements directly into your financials, and gain insights into which items are performing well.

For more advanced inventory needs (such as multi-channel e-commerce, multiple locations, order fulfilment), Xero provides an add-on called Inventory Plus, which integrates deeply with e-commerce platforms like Shopify and Amazon FBA

Pros	Cons
Strong linkage between inventory management and a full accounting suite	The basic inventory features may be limited for complex operations
Real-time insights into inventory	Pricing and add-on structure can become more expensive
	Mixing core inventory and Inventory Plus in the same organisation may lead to irregularities

4. Katana inventory management software Malaysia

Katana is a cloud-based inventory management software that integrates tracking, production, and workflow optimization. It helps businesses maintain real-time inventory visibility, respond quickly to demand changes, and prevent stock shortages or overstocking for seamless operations.

Furthermore, Katana’s user-friendly interface allows for easy navigation and management of complex inventory data, making it accessible even to those without extensive technical expertise. 

Pros	Cons
The app tracks production or assembly time accurately	Lack of backup available to the user
Ability to streamline production and inventory	Glitches with accurate purchase prices showing up in the overall product list
	Don’t have kitting BOM (Combo product)

5. Zoho inventory management software Malaysia

Zoho provides a user-friendly interface with comprehensive features for inventory management. It helps businesses streamline order fulfillment, maintain precise stock control, and automate reordering to ensure optimal inventory levels and efficient operations.

While Zoho’s software may not be as robust as some other options on this list, its user-friendly interface and key functionalities make it a viable choice for businesses in Malaysia.

Pros	Cons
Easy dashboard to use	Support and fixing system errors take a long time
You can customize your business report	The data input process takes a long time and you have to insert it one by one
Improve your customer satisfaction	Lack of integration partners

6. Unleashed inventory system Malaysia

Unleashed Software is a cloud-based inventory, production, and sales management platform designed primarily for manufacturers, distributors, and wholesalers.

It enables businesses to track inventory across multiple warehouses, handle purchase orders and sales orders, manage bills of materials (for make‐to‐order scenarios), and integrate financial data.

Pros	Cons
Centralises inventory, purchasing, production, and sales workflows	The pricing can be significant, especially for larger user counts and add-on modules
Real-time sync with accounting system	Implementation and onboarding may require time and skills
	Some customization or unique workflows may need additional effort.

7. QuickBooks inventory management Malaysia

QuickBooks is a cost-effective inventory tracking solution for small businesses in Malaysia. It helps businesses link inventory data with operations, monitor stock levels, and simplify inventory management, making it an affordable choice for efficient stock control.

Pros	Cons
Seamless communication with your team	Not integrated with e-commerce
You can integrate the system with your business data	There’s no multi-channel tracking
	Limited reporting analysis

8. Netsuite inventory management Malaysia

NetSuite’s Inventory Management Software provides traceability and warehousing features, ensuring accurate stock tracking. It helps businesses by automating inventory control, optimizing stock levels, and streamlining operations for improved efficiency and reduced errors.

It is important to note that Netsuite’s inventory management software is more suitable for medium to large businesses with complex inventory management needs. The software may require advanced setup and configuration, which might not be ideal for small businesses with limited budgets.

Pros	Cons
Efficient inventory tracking in your business	Limited knowledge and documentation support concerning API integration
Optimizing your business stock by trends	The UI isn’t as user-friendly as some other inventory management suites
Improve your customer satisfaction	Does not support multi-channel or eCommerce sales.

9. Netstock

Netstock is an inventory management solution that provides real-time visibility into stock levels. It helps businesses monitor inventory, reduce excess stock, and make data-driven replenishment decisions, ensuring optimal stock control and operational efficiency.

Pros	Cons
User-friendly with a usable dashboard	The feature is a lack of flexibility
Netstock’s customer service is fast respond	You can’t find historical data while adjusting the forecast
	Reports are not details for business inquiries

10. Orderhive Inc. inventory management Malaysia

Orderhive Inc. is an inventory management software with advanced tracking features. It helps businesses optimize stock levels, prevent stockouts or overstocking, and streamline order fulfillment through real-time updates and enhanced visibility into inventory.

Pros	Cons
Good customer service and support	Limited customization
Already integrated with marketplaces	No barcode scanning code
	Bugs and internal issues often happen

11. Cin7

Cin7 is a cloud-based inventory management software that offers real-time inventory visibility and control. It helps businesses automate order management, streamline processing, and track orders across multiple channels, ensuring efficient and accurate stock management.

Pros	Cons
The features work well with minor changes in the system	No Integration of stock codes with third-party logistics company
Automated order management	Poor communication with the vendor
	Lack of customer support

12. inFlow inventory management system Malaysia

inFlow is an inventory management software that enables businesses to customize stock, reorder products, and manage sales and purchase orders. It helps companies maintain accurate inventory tracking across multiple platforms, ensuring seamless stock control from anywhere.

The strength of this warehouse management system in Malaysia lies in its user-friendly design and its commitment to providing a seamless inventory and order management experience. With its cloud-based setup, inFlow simplifies the complexities of inventory tracking, making it easy to access and manage even for those who may not be tech-savvy.

Pros	Cons
Based on the cloud and accessible	Server downs frequently with slow response
Easy to use	The front end of the product is limited
	Unable to handle multiple warehouses at a time

13. ShipHero inventory system Malaysia

ShipHero is a cloud-based inventory system designed for e-commerce and fulfillment operations. It helps businesses streamline inventory management, track stock across multiple warehouses and sales channels, and simplify complex fulfillment processes for greater efficiency.

One of the standout features of ShipHero is its ability to facilitate efficient warehouse operations. The software supports businesses in maintaining a smooth flow of goods from receiving to shipping, minimizing the chances of errors and delays.

Pros	Cons
The setup and customer service team in ShipHero is great	You will switch between 2 dashboards so often which is not effective
	Inaccurate stocks count
	Irrelevant messages often pop up on your device

14. Fishbowl inventory management system Malaysia

Fishbowl is an inventory management software that covers the entire inventory cycle, from ordering to reporting. It helps businesses maintain accurate records, optimize warehouse space, improve order fulfillment, and reduce manual data entry errors for greater efficiency.

Fishbowl provides the tools necessary to simplify complex operations, allowing businesses to focus on growth and customer satisfaction.

Pros	Cons
It is simple to operate	Such a challenge to integrate your business aspects into this software
The dashboard is user-friendly	Reporting tools are not good and limited
	Lack of customer support

15. Upserve inventory system Malaysia

Upserve Inventory is a cloud-based inventory and purchasing solution built for the food & beverage/restaurant industry. It integrates with the Upserve/Lightspeed POS and helps restaurants track stock levels, perform real-time food costing, automate replenishment orders, and manage supplier relationships.

It was formed when Upserve acquired the inventory management platform SimpleOrder and integrated it into its offering.

Pros	Cons
Designed specifically for food & beverage	Learning curve
Tight integration with POS and purchasing	Cost and add-ons
	Restaurant-specific

16. Square inventory management software

Square is a cloud-based point-of-sale system designed primarily for small and mid-sized retail businesses. It integrates payment processing, sales tracking, inventory management, customer relationship features, and multichannel selling (in-store + online) into one platform.

As part of Square’s ecosystem, the inventory management component enables you to track stock levels, set low-stock alerts, import item catalogs, and synchronize data between locations.

Pros	Cons
Free or low-cost entry	Limited advanced inventory/warehouse features
Easy to deploy and use	Transaction fees still apply
	Customer support limitations

17. Monday.com inventory management software Malaysia

Monday.com is a cloud-based work management / work operating system platform that can be configured for many use cases, including inventory management. It allows teams to build custom boards, workflows, and dashboards, enabling them to manage items, track stock, and visualize progress in one place.

For inventory, monday.com offers templates and features such as columns for “stock quantity,” “unit price,” “last updated,” and integrates with workflows to alert for low-stock or restock needs.

Pros	Cons
Easy to use and visually appealing interface	Can become costly as team size or feature needs grow
Highly customizable	A steep learning curve
	Mobile app and specific boards/settings may feel less smooth than the desktop version

18. Spocket inventory management system Malaysia

Spocket is a cloud-based dropshipping platform that enables online retailers to source products from a curated network of suppliers and to manage inventory, order fulfillment, and product imports without holding inventory themselves.

One of its key value propositions is real-time inventory sync so that stock levels in the supplier’s system reflect in the retailer’s store (which helps avoid overselling).

Pros	Cons
Eliminates the need for the retailer to hold inventory	Full automation (price updating, full fulfillment automation) is less advanced compared to some competitors.
Access to higher-quality / faster shipping suppliers	Cost can escalate quickly
	Lack traditional manufacturing/inventory features that a full warehouse-inventory software

19. Million inventory management Malaysia

The Million Stock Control System is an inventory management software designed for Malaysian businesses, particularly SMEs, to help them maintain optimal stock levels across multiple locations, integrate with accounting and POS systems, and ensure real-time visibility of inventory movements.

It supports features such as multi-location inventory tracking, serial number tracking, purchase order management, goods received notes, and automated replenishment alerts.

Pros	Cons
Real-time inventory updates and multi-location visibility	The system appears to be more desktop/Windows-based
Seamless integration with Million’s accounting, invoicing, and POS modules	Million may have fewer high-end features compared to enterprise-grade solutions
	The licensing model (coding license or dongle) might be less flexible

20. Veeqo inventory management system Malaysia

Veeqo is a cloud-based inventory management system designed to help multichannel businesses centralize and automate their stock control, orders, shipping, and fulfillment workflows.

It synchronizes inventory levels across multiple sales channels (online marketplaces, e-commerce sites, and physical stores) and warehouses in real-time, enabling bulk order processing, order tracking, and shipment tracking, and integrating with shipping carriers and major sales platforms.

Pros	Cons
Centralised inventory and multichannel sales integration	Limited support for specific niche integrations
Automates key tasks such as shipping label printing, bulk order entry and stock allocation	Reporting/customisation may be insufficient for complex needs
	Customer support and onboarding challenges

Overall Comparison of Inventory Management Software in Malaysia

Features of Inventory Management Software

A robust inventory management system comes with features designed to streamline business operations and improve efficiency. Here are some key features to look for:

• Real-Time Inventory Tracking: Automatically updating stock levels whenever items are added, sold, or moved, giving businesses instant visibility into their inventory status.
• Order Management Capabilities: Automating the flow from order placement to fulfillment, synchronizing inventory, sales, and delivery data to ensure smooth and accurate processing.
• Sales and Purchase Order Processing: Integrates all order data into a single system, automatically tracking and updating each step from creation to fulfillment.
• Barcode Scanning and Automation: Using barcode readers to instantly capture product information and update inventory records in real time.
• Forecasting and Analytics Tools: Analyzing historical sales and inventory data to identify trends and generate predictive insights for future demand and stock optimization.
• Integration with Other Business Systems: Automatically synchronizing inventory data with POS, accounting, and e-commerce platforms to maintain consistent and real-time information across all operations.

With these features, businesses can streamline their inventory operations, reduce costs, and improve decision-making processes. Tools like ABC analysis help prioritize inventory management by categorizing items based on their value and importance.

“The real power of inventory software shows when it’s fully integrated with accounting, POS, and supply chain systems. It eliminates duplicate data entry, speeds up reporting, and gives business owners a complete operational snapshot in real time.”

— Angela Tan, Regional Manager

What Happens If You Don’t Use Inventory Management Software?

Inventory management is a critical aspect of business operations that impacts efficiency and profitability. However, businesses often face common challenges in inventory management, including:

• Stock Shortages and Overstocking: Stock shortages occur when inventory doesn’t meet demand, leading to lost sales and reputational damage. Conversely, overstocking results in higher storage costs and increased risk of product damage, tying up capital that could be used elsewhere.
• Inaccurate Inventory Data: Inaccurate inventory data can severely disrupt business operations. Mismatches between inventory records and physical stock levels can lead to poor purchasing decisions and errors in sales orders.
• Long Delivery Times: Delays in supplier deliveries can disrupt the flow of goods and cause stock shortages. This issue is often exacerbated by supply chain uncertainties, poor communication with suppliers, and the difficulty in accurately predicting demand.
• Lack of Supply Chain Visibility: Limited visibility across the supply chain prevents businesses from quickly identifying and addressing issues. Without accurate, real-time information on inventory status, managing stock effectively becomes challenging.
• High Storage Costs: Excessive storage costs encompass warehouse rent, labor, insurance, and other expenses associated with maintaining inventory. These costs can rise when businesses overstock due to inefficient warehouse management.

Addressing these challenges requires implementing an effective inventory management system Malaysia, leveraging technology to enhance data accuracy, and adopting proactive supply chain management strategies. With these solutions, businesses can improve operational efficiency and achieve higher customer satisfaction.

How to Choose Best Inventory Management System in Malaysia

When choosing the best inventory management system in Malaysia, several key factors should be considered to ensure optimal functionality and compatibility with local business practices.  Make sure you don’t choose the wrong software that will increase your company’s losses.

Here are some tips on how to choose the best inventory system Malaysia so that the system fits your company’s profile and workflow.

1. Identify your business needs

Start by knowing your business scale, customer reach, business work processes, and what obstacles you often experience. If you know your business problems, you will understand what type of inventory system you need.

2. Regulation compliance

Ensure compatibility with Malaysian regulations for seamless integration with legal compliance.

3. Multi-currency support

Look for software that offers multi-currency support to facilitate international transactions, for your business in Malaysia to engage in global trade.

4. User-friendly interface

Prioritize a user-friendly interface to ease implementation and ongoing use, increase efficiency, and reduce training time for staff.

5. Strong customer support

Choose a software provider with reliable customer support services to address any issues promptly, minimizing downtime and ensuring smooth operations.

6. Integration capabilities

Evaluate integration options with other business management systems such as ERP software to streamline processes and improve overall efficiency.

7. Scalability

Opt for a software solution that is scalable to accommodate Malaysia’s growing business needs, allowing for smooth expansion without significant disruption.

8. Customization options

Look for software that offers customization options to tailor the system to the specific needs of the business, ensuring optimal functionality and flexibility.

By considering these factors, including how AI in inventory management improves automation and forecasting, Malaysian businesses can find software that fits their needs and boosts efficiency.

To uncover the top-performing solutions, check out the full analysis in the conclusion below.

Conclusion

Choosing the right inventory management software is crucial for maintaining stock accuracy, reducing operational costs, and facilitating smooth daily workflows. This article has outlined various solutions to help businesses identify the system that best fits their industry and needs.

HashMicro’s Inventory Management Software offers advanced automation, real-time tracking, and seamless integration with modules such as accounting, purchasing, and supply chain software. Its centralized and scalable system is designed to support growing businesses with complete visibility and control.

Want to experience how HashMicro can enhance your operations? Book a free demo today and discover how a smart inventory solution can simplify workflows and empower better decision-making.

FAQ about Inventory Management Software in Malaysia

• What is inventory management software?

  Inventory management software helps businesses track and manage their stock, orders, and deliveries. It automates processes, improves accuracy, and saves time. For companies in Malaysia, HashMicro’s inventory management software offers real-time tracking and seamless stock management, making it one of the best solutions in the market.

• What is the best software for inventory management?

  The best inventory management software depends on your business needs. HashMicro inventory management software is an excellent choice for businesses in Malaysia due to its customizable features and real-time updates. Other options, like NetSuite and Zoho, are also popular, but HashMicro stands out for its local support and tailored inventory solutions in Malaysia.

• What is the most commonly used inventory management system?

  The most commonly used inventory system in Malaysia is a cloud-based solution that provides real-time updates. HashMicro inventory management software is a top choice for local businesses, offering flexibility, easy integration, and a user-friendly interface to manage inventory more effectively.

• Will the best inventory software integrate with my POS or e-commerce store?

  Yes, the best inventory software should integrate with your POS or e-commerce store. Integration automatically syncs stock data, sales, and order information, ensuring your inventory levels are always up to date and reducing errors from manual entry.

• What are the four types of inventory management systems?

  There are four main types of inventory systems: the periodic system (updates stock at set times), the perpetual system (updates stock in real time), Just-in-Time (JIT) (minimizes stock levels), and ABC analysis (classifies inventory by value). HashMicro offers support for all these types in its inventory management software, helping businesses choose the best solution for their needs in Malaysia.