2025 Guide: Top 10 HR Software Malaysia for Every Business Type

Today’s HR and IT leaders are faced with a growing number of new technologies. Moreover, the number of vendors who offer HR software everywhere has skyrocketed, even in Malaysia. That’s why many now struggle to identify which HRMS system truly creates value.

In fact, a Deloitte study found that only 50% to 75% of businesses feel they’re getting full value from their major tech investments. That’s why the right HR automation tools must not only deliver practical features, but also offer clarity, real impact, and ease of integration.

This article will present top picks for HR software in Malaysia in 2025, which ranges from those suited for SME to large enterprises.

Best HR Software in Malaysia Shortlist

To summarize, here’s the shortlist of the best HR management software in Malaysia and what they’re best for:

1. HashMicro: Best for all-in-one HR, payroll, and recruitment software with local payroll compliance.
2. Kakitangan: Best for simple payroll, leave, and claims.
3. Swingvy: Best for SMEs needing all-in-one HR/payroll.
4. HR2eazy: Best for payroll with full statutory coverage.
5. BrioHR: Best for performance and employee profiles.
6. PayrollPanda: Best for fast, accurate payroll.
7. SAP HANA: Best for enterprise HR with analytics.
8. Boss i-Net: Best for payroll and staff training.
9. factoHR: Best for dashboards and auto reports.
10. altHR: Best for rostering and onboarding.

What is HR Software?

HR software refers to any technology designed specifically to help HR teams manage their employees. It combines tasks like hiring, payroll, admin work, employee records, and performance tracking into a single database, giving HR a centralized view of all employee information across the company.

As people become recognized as a company’s most valuable asset, a HR system Malaysia has evolved to simplify administrative tasks while enabling a stronger focus on talent development. With data-driven insights, businesses can now improve both workforce and overall performance.

10 Best HR Software for Various Businesses in Malaysia 2025

As stated before, there are simply too many choices in the market now. Therefore, to help you choose, we’ve curated the top 10 HR software you can implement in Malaysia.

1. HashMicro: Best HR software in Malaysia for many industries

HashMicro is an all-in-one HR software designed to support Malaysian businesses across various industries. It simplifies critical HR tasks like payroll, attendance, leave, and performance management, helping teams save time and reduce manual errors.

With built-in compliance for EPF, SOCSO, EIS, and LHDN, the system helps ensure every payout and report meets Malaysian requirements, accurately and on time.

Trusted by over 2,000 companies in Singapore, Indonesia, the Philippines, and Malaysia, HashMicro adapts to medium to large businesses like retail, manufacturing, logistics, and construction, making it easier to handle everything from shift planning to salary adjustments in one place.

HashMicro key features:

• Employee Self-Service (Web & App): Give employees control over their own profiles, leave applications, and benefits, accessible via desktop, Android, and iOS.
• Face Recognition with GPS Tagging: Stop fake check-ins with real-time facial recognition and location tracking that accurately logs attendance.
• Shift & Roster Control: Plan and update rotating shifts, day-offs, or split schedules across departments or outlets without manual spreadsheets.
• Payslip Automation for Daily & Hourly Staff: Instantly generate accurate payslips even for irregular work hours like factories or project sites.
• Approval Delegation with Auto-Reminders: Reassign approval roles when needed and let the system follow up, so nothing gets stuck waiting.
• Mobile HR Access: Employees can view payslips, submit leave, and clock in or out directly from their phones, fully supported on Android and iOS.
• Ready-to-Use Templates: Speed up hiring and payroll with contract and payslip templates that meet local standards and are fully editable.
• Biometric Integration: Connect to fingerprint, card, or facial devices for secure, on-site attendance records.
• E-signatures for Documents: Send offer letters and get them signed online—faster, safer, and valid for multiple signers, all stored securely in the cloud.
• Smart HR Reports: Turn attendance, payroll, and employee data into clear reports

To check out the pricing plan, click on the banner below.

2. Kakitangan: One-Stop HRMS System Malaysia

Kakitangan is an employee management system designed to simplify HR processes for companies in Malaysia. It highlights user-friendly features and easy accessibility for both employers and employees.

Kakitangan key features:

• Unified Dashboard: Manage core HR tasks from a single, centralized interface.
• Online Leave Management: Make it easier for staff to apply for leave and for managers to approve requests digitally.
• Automated Payroll: Simplify monthly salary calculations and reduce manual effort in payroll processing.
• E-Claim Module: Let employees submit expense claims digitally, track their status, and get reimbursed faster.

3. Swingvy: Cloud-Based HR & Payroll Software for Malaysian SMEs

Swingvy is a cloud-based HR and payroll software built for small to medium-sized businesses in Malaysia. It brings together core HR functions like employee records, payroll, leave, and claims into one connected platform, helping teams manage HR tasks with less manual work.

Swingfy key features:

• HR Hub: A centralized place to store and manage employee profiles, job details, documents, and important HR data.
• Leave Management: Enables employees to request leave online and lets managers track balances and approve time off easily.
• Claims Management: Employees can submit expense claims digitally, while HR can review, approve, and reimburse directly from the system.
• Payroll Management: Automates monthly payroll processing with built-in compliance for statutory contributions like EPF, SOCSO, and PCB (LHDN).

4. HR2eazy: HR Software Malaysia with Statutory Compliance 

HR2eazy is a locally developed HR system tailored for Malaysian businesses of all sizes. It simplifies HR operations with a user-friendly interface and dedicated support, while keeping up with local compliance requirements.

HR2eazy Key Features:

• Payroll Processing: Handles salary payouts while staying fully compliant with Malaysian requirements, LHDN (PCB), EPF, SOCSO, EIS, and HRDF.
• Employee Self-Service Portal: Lets employees update their details, apply for leave, and access payslips directly.
• Attendance Management: Accurately records working hours to support better time tracking and workforce productivity.

5. BrioHR: HR Software for End-to-End Workforce Management

BrioHR is a modern HR platform designed to simplify core HR processes for businesses in Malaysia and beyond. Built with a user-friendly interface, it helps HR teams manage employee data, performance, and payroll from a single platform.

BrioHR Key Features:

• Digital Employee Profile: Centralizes employee information including personal data, job history, and documents for easy access and updates.
• Leave & Time-Off Management: Simplifies the process of applying for, approving, and tracking employee leave.
• Performance Management: Enables structured performance reviews and goal tracking to support employee development.
• Payroll: Automates salary processing with compliance features to support accurate payouts and local statutory contributions.

6. Payrollpanda: Payroll Software for Simple, Accurate Salary Processing

PayrollPanda is a professional payroll solution designed specifically for Malaysian businesses. It focuses on making payroll management easy, accurate, and fully compliant—ideal for companies that want a no-fuss solution for salary disbursement.

PayrollPanda Key Features:

• Payroll Calculations: Handles salary, tax, and statutory contributions with built-in compliance for Malaysian regulations.
• Employee Portals: Lets employees securely access payslips, tax documents, and personal payroll records online.
• Automatic Calculations: Minimizes manual work and reduces errors by auto-calculating deductions, allowances, and net pay.

7. SAP HANA: Enterprise-Grade HR Software with Real-Time Analytics

SAP HANA is a cloud-based HR platform built for large organizations that need advanced tools to manage their workforce. It combines core HR functions with real-time analytics to support data-driven decision-making across departments.

SAP HANA Key Features:

• Talent Management: Supports end-to-end talent lifecycle including recruitment, onboarding, development, and succession planning.
• Time and Attendance Management: Tracks employee working hours, absences, and leave efficiently, integrated with payroll and compliance workflows.
• Payroll Management: Delivers global and local payroll processing with automation, accuracy, and compliance with statutory requirements.

8. BOSS: HR Software Malaysia for Efficient Workforce and Payroll Management

BOSS is a comprehensive HR system Malaysia tailored for Malaysian businesses, offering essential tools to manage employee data, payroll, and leave while maintaining compliance with local labor laws. It helps organizations improve day-to-day HR efficiency without overcomplicating the process.

BOSS Key Features:

• Employee Center: Centralizes employee records, personal details, and job-related information in one accessible hub.
• Payroll Management: Processes salaries in line with local statutory requirements.
• Leave Management: Enables digital leave requests, tracking, and approvals to reduce paperwork and miscommunication.
• Training and Development: Supports employee skill-building by organizing training programs and tracking development progress.

9. factoHR: Scalable HR & Payroll Software with Automated Dashboards

factoHR is a versatile HR and payroll platform built for businesses of all sizes. By automating repetitive HR processes and offering real-time visibility through interactive dashboards, it helps organizations save time and reduce manual workload.

factoHR Key Features:

• HR Dashboard: Offers a quick overview of employee data, announcements, and pending HR tasks in one place.
• Payroll Dashboard: Displays real-time salary summaries, contribution details, and payroll status for easier monitoring and approvals.
• Attendance Dashboard: Tracks employee attendance, punctuality, and absenteeism using integrated tools.
• Report Scheduler: Automatically generates and sends scheduled HR reports to selected stakeholders, no manual setup required.

10. altHR: Modern, Scalable HR Software for Malaysian Teams

altHR is a user-friendly HR solution made for modern Malaysian businesses. Designed to scale with your company’s growth, it helps manage core HR functions while offering employees a more connected and seamless experience.

altHR Key Features:

• Leaves: Allows employees to apply for leave and managers to approve or track entitlements with full visibility.
• Rostering: Supports shift planning and scheduling for businesses with dynamic or rotating work hours.
• Onboarding: Streamlines the onboarding process with digital tools that make employee setup faster and more structured.
• Company Calendar: Centralizes key dates like public holidays, company events, and deadlines for better coordination.

Conclusion

As Malaysian businesses course through 2025, selecting the right HR software means more than just ticking off features; it’s about choosing a solution that fits your team, your employee management, and your growth plans.

HashMicro HRMS focuses on delivering practical, high-impact features that truly support your HR team’s day-to-day needs, backed by full local compliance. From payroll to performance management, HashMicro gives your team the tools to move faster, decide better, and focus on your people.

Book your personalized free demo today and see what the right system can do for your business!

FAQ on HR Software Malaysia

• Do I need special hardware to run HR software?

  No. Most cloud-based HR platforms only require a laptop or mobile device and internet access. HR software vendors usually handle all backend infrastructure—there’s no need for on-prem servers or IT setup.

• Will my HR data be secure in the cloud?

  Yes. Reputable HR software vendors use enterprise-grade security, such as two-factor authentication, role-based permissions, daily backups, and data encryption.

• Are there free or freemium HR systems available in Malaysia?

  Yes. Some services offer free or freemium tiers covering basic features like employee and leave management. For advanced tools like payroll or performance tracking, a subscription is usually required.