Do you feel overwhelmed by tracking employee data, payroll, and leave requests? You’re not alone. Without an efficient system, managing employees can become chaotic which causing high turnover, payroll errors, and compliance issues.
In today’s digital world, integrating automation and AI into HR processes is no longer optional—it’s essential. With fierce business competition and rapid tech advancements, many companies in Malaysia are already leveraging AI for recruitment, talent management, and training.
So, how can you ensure your HR processes are smooth and efficient? This article will guide you through detailed recommendations for the best HR software Malaysia solutions, helping you streamline your tasks and stay ahead in the game.
Key Takeaways
Manual HR processes can lead to increased employee turnover, inaccurate attendance and salary data, and difficulties in adjusting to labor regulations.
Implementing HR software can simplify and automate various HR processes, making them more efficient and effective.
Out of many options available, HashMicro’s HR software stands out as one of the best one-stop solutions for businesses.
Use HashMicro’s HR software to optimize your business’s productivity while also ensuring compliance and efficiency.
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Understanding HR Software
HR software is a powerful digital solution that streamlines and automates various HR processes within a business. By integrating these functions into a single platform, it simplifies resource management, making it more efficient and effective.
In Malaysia, complying with labor laws is essential. HR software helps ensure legal compliance while automating tasks like payroll, leave management, and appraisals also boosting operational efficiency and freeing HR to focus on strategic goals.
Key Benefits of HR Software for Your Business
The right HR system provides accurate, real-time data, enabling better decision-making and strategic planning. It can be customized to fit your business’s unique needs, offering flexibility and scalability as your company grows.
It also helps reduce human error in administrative tasks like payroll, attendance tracking, and tax calculations. This not only boosts efficiency but also ensures compliance with Malaysia’s labor laws—minimizing legal risks and costly mistakes.
Additonally, HR software improves the employee experience through self-service features such as digital payslips, leave applications, and performance reviews. When integrated with an ERP software, it creates a more cohesive and centralized approach to managing business operations. For more insights, check out our article on enterprise software.
Hashy AI Fact
Need to know!
Hashy AI helps company to approve leaves and expenses easily. You can ask Hashy for employee updates on absences, lateness, and leave status.
Discover enterprise-grade HR software in Malaysia. Streamlining payroll, attendance, and workforce management to meet global competition demands.
Choosing the right performance management tool is crucial for Malaysian companies amidst today’s global competition. Therefore, careful evaluation is essential to find a system that suits a company’s needs. Here are some HR software recommendations that you can consider:
HashMicro HR Software : Cloud HR with face recognition, GPS attendance, and localized payroll.
SAP HANA HRMS: Enterprise HR tool with analytics, payroll, and talent management.
Employment Hero: HR platform with ATS, payroll, and employee learning.
PeopleHum: AI-driven HR platform for performance and hiring.
Oracle HRMS: HR solution with workforce, talent, and payroll management.
HR2eazy: HR software for payroll, leave, and attendance.
Boss i-net: HR platform with payroll and leave management.
Swingvy: Cloud HR software for payroll, leave, and benefits.
BrioHR: HRIS with profiles, leave tracking, and payroll.
factoHR: Payroll-focused HR with dashboards and reports.
altHR: HR software for rostering, onboarding, and leave.
AgileHRMS: Automated HR system for recruitment and payroll.
Apploye : Time-tracking and employee monitoring software.
Info-Tech: HRIS with staff management and payroll features.
Payrollpanda: Payroll, leave, and employee management software.
1. HashMicro HR Software
HashMicro is Malaysia’s top provider of ERP Solutions, offering cloud-based tools for HR management, payroll, performance evaluation, recruitment, and onboarding. Known for its flexibility, integration capabilities, and user-friendly interface, it’s ideal for mid-tier organizations and enterprises.
Besides HR software, HashMicro offers solutions like timesheet management, accounting systems, and competency management for over 25 industries. Businesses can enhance efficiency, improve data accuracy, and optimize HR management with HashMicro’s software.
HashMicro HR software offers outstanding features such as:
Face Recognition and GPS Attendance with Fake GPS Checking: Accurately track employee attendance with face recognition and GPS, ensuring reliable records by verifying GPS data to prevent location faking.
Roster & Dynamic Employee Working Schedule Management: Manage dynamic employee schedules efficiently with robust tools for creating and adjusting rosters, accommodating varying shifts, and meeting staffing needs.
Daily Worker, Hourly Worker Payslip Management: Simplify payroll for daily and hourly workers by automatically calculating wages and generating payslips, reducing manual effort and errors.
Recruitment and Talent Management: Streamline hiring with automated job posting, resume screening, and interview scheduling. Track employee performance, identify skill gaps, and plan career development to retain top talent.
Fully Localized Payroll with Tax Calculation: Ensure compliance with local tax laws with automatic tax calculations in fully localized payroll processing, reducing the risk of errors.
In-depth leaves, Payroll, Expenses, Overtime, and Attendance Reporting: Gain detailed insights into HR metrics with comprehensive reports on leaves, payroll, expenses, overtime, and attendance for informed decision-making and strategic planning.
Pros
Cons
100% unlimited users
User-friendly interface
Ease of customization according to business needs
Can be integrated with various modules and other systems
Lifetime after sales & maintenance service
has Face Recognition and GPS Attendance
ISO-certified data security
Varying implementation times depending on the amount of customization the company requires
If you are interested in learning more about how HashMicro Human Resource Management Software can streamline your HR management, click the banner below to view the pricing scheme.
2. Kakitangan HR System Malaysia
Kakitangan is a Malaysian HRIS that emphasizes ease of use and accessibility. This makes it accessible to businesses looking to streamline their HR operations without significant investment in complex systems.
Kakitangan has various features, such as:
E-payroll
E-leave
E-claim
E-attendance
Pros
Cons
Modern user interface
Features that are easy to understand and fit business needs
Slow customer support and difficulty reaching someone
Limited integration with various modules and systems
3. SAP HANA HRMS System Malaysia
SAP HANA software offers comprehensive tools designed to manage various HR functions efficiently. This cloud-based solution is ideal for businesses that streamline their HR operations and utilize real-time analytics for better decision-making.
Here are the multiple features of SAP HANA:
Talent Management
Time and Attendance Management
Payroll Management
Pros
Cons
Customization capabilities that can be adjusted to the needs of the company
Comprehensive features that support business needs
There are additional costs for customization
Outdated and complex user interface
Pay-per-user license
4. Employment Hero HR Software
Employment Hero is cloud-based HR and payroll software for Malaysian businesses that provides comprehensive HR management tools. It aims to improve employee engagement and simplify HR processes, helping businesses improve productivity and compliance.
The following are the various features of Employment Hero HR software:
Limited integration with other modules and systems
Inadequate customer service in answering various system problems
5. PeopleHum HR Software Malaysia
PeopleHum is a global HR software platform that focuses on employee experience and performance management. It integrates AI-powered tools to help businesses make data-driven decisions, improve employee satisfaction, and optimize overall HR operations.
The following are the features of PeopleHum:
Automated hiring
Performance Management
Analytics for data-driven decision making
Pros
Cons
Intuitive user interface
Features are easy to understand and learn
Lack of response from the customer support team
Limited integration with other modules making it unsuitable for growing companies
6. Oracle HRMS Malaysia
Oracle Human Capital Management Cloud is an HR software solution designed for large enterprises in Malaysia. Oracle’s software enhances efficiency and reduces the risk of errors in resource management.
Here are the features of Oracle HR software:
Talent management
Workforce management
Payroll
Pros
Cons
User-friendly UI and easy to learn
Feature functionality as per business requirements
Limitations on feature customization to suit business needs
Customer support is often slow and difficult
7. HR2eazy HR Software Malaysia
HR2eazy is a Malaysian HR software solution designed to simplify HR operations for businesses of all sizes, offering an intuitive interface and robust support services.
The following are the features of HR2ea software:
Payroll Management
Attendance Management
Leave Management
Pros
Cons
The interface is simple and intuitive
Responsive customer service
Limited integration with other modules and systems
8. Boss i-net HR Management System
Boss i-net is another HR software provider in Malaysia. It offers a suite of tools for payroll processing, leave management, and employee data management. The software aims to improve operational efficiency and ensure compliance with local labor laws.
The following are the features of Boss i-net:
Employee center
Payroll management
Leave management
Training and development
Pros
Cons
Responsive support staff
Simple and easy-to-understand user interface
Limited integration with other modules and systems
9. Swingvy HRMS System
Swingvy is a cloud-based HR and payroll software designed to integrate HR functions such as employee management, payroll, leave tracking, and benefits administration into a single platform.
Swingfy HR software features are as follows:
HR Hub
Leave management
Claims management
Payroll management
Pros
Cons
Easy-to-use features
It has a very nice user interface and design
Good customer support
Limited integration with various other systems, so it is not suitable for companies that have complex needs
10. BrioHR HR System Malaysia
BrioHR is a comprehensive HRIS for Malaysian businesses that offers features supporting business efficiency. It is designed to provide a seamless and intuitive user experience.
The following are the key features of BrioHR:
Digital employee profile
Leave & time-off
Performance management
Payroll
Pros
Cons
User-friendly and fast implementation and easy to use
Features that fulfill business needs
Limited integration with other software solutions already in use within a company
11. factoHR HR Software Malaysia
factoHR is an HR and payroll software solution designed to cater to businesses of all sizes. FactoHR aims to significantly improve efficiency in managing various HR functions by focusing on automation.
HR software from factoHR has multiple features such as:
HR Dashboard
Payroll Dashboard
Attendance Dashboard
Report Scheduler
Pros
Cons
Easy-to-learn features
Responsive customer support
UI is less interactive and challenging to navigate
Difficulty in integration due to limited modules
12. altHR HRMS
altHR is a modern HR software Malaysia that focuses on providing a comprehensive solution for HRM. It is designed to be user-friendly and scalable, catering to the needs of businesses of all sizes.
AgileHRMS is an HR software Malaysia that provides a management system to streamline the overall HR management process. It is designed to help businesses improve efficiency through automation and real-time data insights.
The following are the top features of AgileHRMS software:
Recruitment & Hiring
Attendance Tracking
Leave Management
Payroll & Salary
Pros
Cons
Intuitive user interface
Responsive customer service
The learning curve is difficult to understand
14. Apploye HR Software Malaysia
Apploye is an HR software solution focusing on time tracking, employee monitoring and payroll management. This solutions can increase productivity and ensure accurate payroll processing through detailed time and activity tracking. Here are the features of Apploye:
Employee Monitoring
Project and Task Management
Reports and Analytics
Pros
Cons
User-friendly dashboard
Features that are easy to understand and support business
Limited integration with other systems
Unresponsive customer support
15. Info-Tech HRIS Malaysia
Info-Tech HRIS is a comprehensive HR software Malaysia with features supporting your business operations.
The following are the main features of Info-Tech HRIS:
Staff Management
Payroll Processing
On-Boarding Module
Career Progression
Pros
Cons
Easy to use and user-friendly interface
Responsive customer support
Limited customization options and adaptability
The reporting feature is not as flexible
16. Payrollpanda HR System
Payrollpanda is software for HR focusing on payroll processing, leave management and employee data management. This platform is designed to simplify HR tasks so your team can increase productivity.
Here are the various features of Payrollpanda:
ePayroll
Leave Management
Employee Management
Pros
Cons
User-friendly system
Responsive customer support
Limited integration with other systems
Not many customizable features according to company needs
Tips for Choosing the Right HR Software to Fulfill Your Business Needs
Choosing the best HR software is crucial to ensure efficient and effective Human Resource Management. The right HR software increases productivity, ensures compliance with labor regulations, reduces manual errors, and improves employee satisfaction.
To help you in choosing the right solution, here are some tips that can be used as a reference:
1. Understand your business requirements and goals
Before selecting HR software Malaysia, it’s crucial to understand your business’s specific needs and goals thoroughly. Identify the critical HR processes needing improvement and determine essential functionalities.
Whether it’s payroll management, recruitment, employee engagement, or performance tracking, knowing what you need will help you choose a solution that aligns with your business objectives.
2. Considering Return on Investment (ROI)
Investing in HRIS should bring tangible benefits and a positive return on investment (ROI). Evaluate how the software can improve efficiency, reduce costs, and enhance productivity.
Look for features that automate routine tasks, provide actionable insights through analytics, and improve overall HR operations. A good HR software should justify its cost by delivering significant value to your business.
3. Integration capabilities
Ensure the HR software seamlessly integrates with your existing systems, such as payroll, accounting, and CRM platforms. Integration capabilities are vital for ensuring smooth data flow and avoiding data silos, which can lead to inefficiencies and errors.
An integrated HR system allows for a unified approach to managing business operations and ensures that all departments access accurate and up-to-date information.
4. Evaluating security and compliance
HRMS software manages sensitive data, so security and compliance are vital. Look for solutions with strong encryption, access controls, and regular audits. Ensure it also meets local and international labor laws to avoid legal risks and protect employee data.
5. Vendor support and training availability
Select an HR software company that provides comprehensive support and training. Reliable customer support ensures that any issues are resolved quickly, minimizing downtime.
Training resources, such as manuals, webinars, and on-site training sessions, help your team to use the software and maximize its benefits effectively. A vendor with solid support and training offerings will help ensure a smooth implementation and ongoing use of the software.
Conclusion
Choosing the right HR software is crucial for your business in Malaysia, as the right software can optimize various aspects of human resource management. With an efficient HR software implementation, companies can increase productivity, ensure compliance with local regulations, and provide a better employee experience.
In addition, well-integrated HR software can reduce administrative burden and allow HR teams to focus on employee development strategies and work culture improvement.
HashMicro provides HR Management Software that may be suitable for your business and can be considered. This software has various superior features, including face recognition and GPS attendance with fake GPS checking.
Furthermore, HashMicro has a modern and intuitive user interface, the ability to customize features according to business needs, and extensive integration capabilities.
Curious how HashMicro’s HR Software can transform your team management? Book a free demo today and explore the features that make HR easier, faster, and smarter!
FAQ about HR Software Malaysia
What is HR management?
HR management involves recruiting, training, and managing employees to meet business goals. In HR software Malaysia, solutions like HashMicro HRMS system Malaysia help businesses automate HR tasks for greater efficiency and accuracy.
What is the most popular HR software?
The most popular HR software in Malaysia includes comprehensive platforms that streamline processes such as payroll, recruitment, and employee performance. HashMicro HRMS system Malaysia is a top choice for many companies due to its all-in-one features.
What kind of software are used in HR?
HR departments in Malaysia use various types of software, such as HRMS systems for managing employee data and payroll. Tools like HashMicro HR system Malaysia provide an integrated solution to streamline HR processes and improve productivity.
Are HRMS and HRIS the same?
HRMS (Human Resource Management System) and HRIS (Human Resource Information System) both manage employee data, but HRMS often includes more comprehensive features like payroll, while HRIS focuses on storing employee information. The HashMicro HRMS system Malaysia offers a complete solution that integrates both functionalities.
