Top 24 Best Invoicing Software in Malaysia 2025

Tired of chasing late payments or fixing invoice errors? Many businesses in Malaysia still rely on manual invoicing, which often leads to mistakes, delays, and compliance issues with LHDN requirements.

Modern e-invoicing software solves these problems by automating billing, tax calculations, and payment tracking — saving time while ensuring every invoice meets government standards.

In this article, we’ve rounded up the 24 best invoice software in Malaysia for 2025 to help you streamline operations and improve cash flow.

Key Takeaways Invoicing software is a dedicated solution designed to streamline and automate billing and invoice management. Businesses need invoicing software to streamline billing, reduce errors, ensure compliance, and manage cash flow more efficiently. HashMicro Invoicing System is a leading solution that streamlines accounting and invoicing by automating processes for greater efficiency. Click Here to Get the Free Demo!

Shortlisted Invoicing Software

Based on our research, here is the shortlisted selection of the best invoice software designed to simplify billing, track payments, and improve cash flow management. These tools provide automation, accuracy, and efficiency, making them essential for businesses aiming to streamline financial operations.

What is Invoicing Software?

We use e-invoicing software to automate the creation, sending, and management of invoices, enabling us to generate professional and compliant documents quickly. With features like templates, tax calculations, recurring billing, and payment tracking, it helps us streamline tasks and minimize errors.

As a business with many functions, like owners, accountants, and finance teams, we rely on e-invoicing software to manage billing efficiently. It simplifies our invoicing process and ensures our financial records remain accurate.

Invoicing Software vs e-Invoicing Software

Before diving deeper, it’s important to understand the difference between general invoicing software and e-Invoicing systems. The table below highlights how each tool serves a different purpose and why this distinction is especially important for compliance.

Invoicing Software	e-Invoicing Software
Creates and manages invoices digitally or in print.	Creates and sends invoices in structured digital formats (XML/JSON) validated by LHDN via MyInvois portal or API.
Works for internal use but may not meet official standards.	Follows regulations under the LHDN e-Invoicing framework in Malaysia.
Requires manual tracking and checking.	Supports real-time validation and verification with the LHDN platform.
Offers basic storage and sharing of invoice documents.	Ensures secure, encrypted transmission and centralized storage via government-approved channels.
Needs manual syncing with accounting tools.	Connects directly with ERP and accounting software via MyInvois API for seamless and compliant reporting.

We use invoicing software as a general tool to create, send, and manage invoices digitally or in print. It helps us simplify billing tasks with features like templates, tax calculations, and payment tracking.

On the other hand, we depend on e-invoicing software, which goes further by creating invoices in a standardized electronic format that meets government or tax authority standards. It enables us to verify invoices in real time, send them securely, and integrate smoothly with our accounting systems.

Why Do Businesses Need Invoicing Software?

We need invoicing software because it helps us overcome common billing challenges like errors, delays, and inefficiencies. It does so by automating our invoicing tasks, ensuring accuracy, and giving us real-time tracking to keep our finances organized.

1. Automates billing
   Manual invoicing takes too much time and slows down operations. With invoicing software, invoices are generated instantly and sent with just a few clicks.
2. Reduces errors
   Human mistakes in calculations or data entry can cause payment disputes. Software ensures accuracy by automating calculations and standardizing records.
3. Improves cash flow
   Chasing late payments is stressful and disrupts cash flow. Invoicing software tracks payments, sends reminders automatically, and shortens collection cycles.
4. Ensures compliance
   Keeping up with tax rules manually can lead to costly errors. E-invoicing Malaysia software automatically applies tax regulations, making compliance effortless.
5. Enhances professionalism
   Handwritten or poorly formatted invoices look unprofessional. Software creates branded, polished invoices that build trust with clients.
6. Centralizes records
   Searching through scattered files wastes valuable time. With invoicing software, all invoices are stored in one place for easy monitoring and reporting.

24 Best Recommended Invoice software Malaysia 2025

Choosing the right invoice program can significantly impact your business’s financial accuracy and efficiency. In this section, we’ve compiled 24 best invoicing software Malaysia businesses can rely on, categorized by key features, strengths, and business suitability to help you make an informed decision.

1. HashMicro e-Invoicing Software

We’ve found HashMicro Invoicing System to be a reliable ERP software that automates accounting and invoicing efficiently. From our experience and research, we like its accurate financial tracking, smooth ERP integration, and compliance with local regulations and Peppol standards.

We also value HashMicro’s credibility through its partnerships with Forbes, Hino, and Brinks, which highlight its industry trust. Plus, the free product tour and consultation let us explore its features firsthand before making any commitments.

Below is the comprehensive suite of features that HashMicro Invoicing Software provides to streamline your financial management processes:

1. 1. Bank Integrations & Auto Reconciliation: This feature allows for connect directly with Malaysian banks such as Maybank and CIMB to match transactions automatically.
      .It simplifies the process of aligning invoices with bank statements.
   2. Invoice Generation: The software swiftly creates accurate and professional invoices. The system automates data entry, pulling information from sales orders and contracts to minimize errors and ensure that invoices reflect the correct amounts and terms. 
   3. Online Payment Management: This feature streamlines accept and record online payments through FPX, PayPal, or credit cards. Allowing customers to pay their invoices through multiple online channels.
   4. Invoice Approval & Validation: HashMicro includes robust approval workflows and validation processes. This feature allows designated personnel to review and approve invoices before they are sent, reducing the risk of errors and unauthorized charges. 
   5. Tax & Discount Management: The software simplifies calculating taxes and applying discounts. Users can set up tax rates and discount policies that the system automatically applies to invoices.
   6. Credit Limit Management: The software effectively manages customer credit by setting and monitoring credit limits. This feature prevents overextension of credit and helps maintain healthy cash flow management. 
   7. LHDN Compliance: HashMicro Invoicing Software is officially approved by LHDN Malaysia under the MyInvois e-Invoicing system, ensuring every invoice meets government standards for validation and secure reporting.
   8. Real-time Invoice Reporting:

      This feature Generate and submit detailed reports on outstanding invoices, paid invoices, and overall invoicing trends automatically under the LHDN MyInvois portal. helping businesses make informed financial decisions and improve their billing processes.

	Cons
User-friendly interface and easy navigation Highly customizable to suit business’s needs Seamless integration with other systems, including inventory, CRM, and HRM Unlimited users without additional fee Provides lifetime after-sales service and maintenance	Implementation duration may vary depending on the business’s requirements Free demo queue may take time due to high demand

Interested in trying HashMicro Invoicing Software? Click the banner below to learn about the features, benefits, and pricing plans that best suit your business needs.

“HashMicro’s e-Invoicing Software is a powerful solution that automates and streamlines compliance with Malaysia’s IRBM requirements. It integrates seamlessly with ERP and accounting systems for real-time synchronization across sales and tax reporting.”

— Angela Tan, Regional Manager

2. Zoho Invoice Software

We found Zoho Invoice to be a reliable cloud-based invoicing software that streamlines billing and invoicing processes. From our experience and research, we can create customized invoices, automate billing cycles, and manage receipts efficiently, even without advanced accounting knowledge.

Zoho Invoice features:

1. Time tracking
2. Expense management
3. Customizable invoice templates
4. Automated reminders
5. Reporting tools

Pros	Cons
User-friendly interface Integrated time tracking and project management tools Supports multiple languages and currencies	Limited third-party integrations No payroll services Limited customization options for advanced users

3. Oracle NetSuite

We found Oracle NetSuite’s online invoicing software to be a powerful solution that brings multiple business functions into one system. From our research, its advanced automation makes invoice creation, sending, and tracking seamless while giving us access to real-time financial data.

Oracle NetSuite’s features:

1. Robust accounting module
2. CRM integration
3. E-commerce capabilities

Pros	Cons
Scalable for large businesses Supports multiple currencies and tax systems Real-time financial reporting	High cost of implementation Steep learning curve Requires more IT support Overly complex for smaller operations

4. FreshBooks

We found FreshBooks to be an invoicing software in Malaysia that truly simplifies invoice management, time tracking, and automation. From our experience and research, we can create professional-looking invoices, accept online payments, and automate reminders to ensure timely payments.

FreshBooks’s features:

1. Expense tracking
2. Time tracking
3. Project management tools
4. Reports and dashboards

Pros	Cons
Easy to use Reliable customer service Adequate time and expense tracking	Limited customization options Lacks advanced inventory features Pricier than some alternatives for additional users

5. Microsoft Invoicing Software

We’ve seen how Microsoft Invoicing Software makes it easy to create and send professional invoices directly from our devices. Through our research, we appreciate its smooth integration with Office 365, which provides a seamless workflow for those already using the Microsoft ecosystem.

Microsoft Invoicing Software’s features:

1. Outlook & Office integration
2. Financial reporting tools
3. Recurring billing
4. Microsoft ecosystem benefits

Pros	Cons
Easy to use Seamless integration with Office 365 Suitable for businesses already using Microsoft products	Limited features compared to dedicated invoicing solutions Minimal customization options Limited third-party integrations

6. Xero Invoicing Solution

We found Xero to be a solid cloud-based invoicing software that makes creating, sending, and tracking invoices effortless. Based on our hands-on use, we also value how it integrates with third-party apps while offering financial reporting, inventory management, and payroll tools in one platform.

Xero’s features:

1. Multi-currency invoicing
2. Automatic exchange rate updates
3. Online payment options
4. Financial dashboard

Pros	Cons
User-friendly interface Strong third-party app integrations Effective financial reporting and insights	Can be expensive for multiple users Steep learning curve for new users Occasionally complex for non-accountants

7. Sage Intacct

We’ve seen Sage Intacct automate financial processes while offering customization to fit business needs. From our research, we value its integration with other systems that provide a complete financial view for more thoughtful decisions.

Sage Intacct’s features:

1. Advanced financial reporting
2. Multi-entity support
3. Multi-currency support
4. Real-time insights
5. Robust invoicing module

Pros	Cons
Highly customizable and scalable Strong multi-entity management Integration capabilities with other systems	High costs of implementation Complex features require a steeper learning curve Implementation can be resource-intensive May require additional training for optimal use

8. QuickBooks 

We found QuickBooks, developed by Intuit, to simplify financial management by automating invoicing, tax calculations, and payment tracking. From our research, it stands out as a comprehensive tool for managing businesses.

QuickBooks’s features:

1. Payroll services
2. Expense tracking
3. Financial reporting
4. Versatile functionality

Pros	Cons
Intuitive user interface Extensive support and a large user community Integration with third-party applications	It can become expensive as additional features are added Limited customization options Occasional syncing issues with bank feeds Performance can lag with high transaction volumes

9. Wave Invoicing Software

We’ve tried Wave as a business invoicing software and found it to be a simple yet effective solution for managing invoices, tracking expenses, and handling basic bookkeeping. From our research, we can create customized invoices and automate payment reminders to ensure timely collections.

Wave’s features:

1. Income & expense tracking
2. Receipt scanning
3. Direct bank connections
4. Basic financial reports

Pros	Cons
Simple and intuitive interface Features like automatic billing and receipt scanning Direct integration with bank accounts	Limited functionality compared to other software Customer support options are more limited Lacks advanced features Can experience delays in bank transaction updates

10. Invoice2go Invoicing Software Malaysia

We’ve used Invoice2go and found it very convenient as a mobile-first invoicing software in Malaysia, letting us create, send, and track invoices right from our smartphones or tablets. Through our experience and research, we also appreciate its support for estimates, expense tracking, and time tracking.

Invoice2go’s features:

1. Customizable invoice templates
2. Invoicing focus
3. Business management tools
4. Performance reports

Pros	Cons
Simple to use Mobile Accessibility Good customization options for invoices Effective tracking of invoices and payments	More suitable for small-scale operations Lacks some of the more profound financial management tools Limited third-party integrations The subscription model can be costly for full features

11. Stripe Billing Software

We’ve explored Stripe Billing and found it effective for creating recurring bills, setting up one-off invoices, and automating payments. From our research and experience, we value its API-first approach, which gives us the flexibility to customize and integrate it with our existing systems.

Stripe Billing’s features:

1. Prorated charges
2. Automated tax calculations
3. Trial period management
4. Scalable solutions

Pros	Cons
Highly customizable Integration capabilities with other systems Supports multiple currencies and automatic tax calculations	Requires technical support to set up and customize Pricing can be potentially expensive for high-volume transactions Limited invoicing functionalities without additional integrations

12. SQL Accounting

We’ve worked with SQL Accounting and found it to be a solid financial management software that covers invoicing, ledger management, and financial reporting. From our research and experience, we appreciate its high level of customization, allowing us to tailor the system to fit specific business needs.

SQL Accounting’s features:

1. Real-time financial data processing
2. Comprehensive audit trails
3. Business application integration
4. Streamlined accounting activities

Pros	Cons
Extensive customization options Supports multi-currency transactions Scalable as business needs grow	The initial setup can be complex The interface may seem outdated to some users Training may be required to utilize its features fully Customer support varies by region

13. PaySimple Invoicing Software

We’ve tried PaySimple and found it to be a convenient solution for managing invoicing, payments, and customer interactions all in one platform. From our experience and research, it streamlines billing by automating invoices and payment collections, which has helped improve cash flow.

PaySimple’s features:

1. Appointment scheduling
2. CRM tools
3. Mobile access
4. Enhanced efficiency

Pros	Cons
User-friendly interface Supports a variety of payment methods Effective for managing customer relationships and payments	Primarily suited for service-oriented businesses Limited customization of invoicing features Integration options are limited

14. Sage Timeslips

We’ve used Sage Timeslips and found it especially effective for time tracking and billing efficiency. Our research has shown that it helps us bill time and services accurately, integrates with other accounting software, and provides detailed reporting that supports better financial management.

Sage Timeslips’s features:

1. Flexible billing arrangements
2. Detailed billing reports
3. Productivity tracking
4. Profitability insights

Pros	Cons
Integrates seamlessly with accounting software Customizable reports Designed specifically for a professional service firm	Can be expensive for small firms The interface may require a learning curve Not as versatile for non-service-based industries Occasionally experiences software bugs

15. GoComet Invoicing Software

We’ve explored GoComet Invoicing Malaysia 2025 and found it particularly well-suited for the logistics and shipping industry. From our experience, we have found that integrating billing with logistics-specific functions helps us manage and automate invoicing more efficiently.

GoComet’s features:

1. Multi-currency support
2. Automated tax calculations
3. Customizable invoices
4. Advanced analytics

Pros	Cons
Customized for logistics and shipping industries Supports multi-currency and international operations Automates complex invoicing tasks specific to logistics	Limited use outside of logistics sectors May require integration with other systems for full functionality Setup and customization can be complex

16. Horizon ERP

We’ve worked with Horizon ERP and found it to be a well-rounded invoicing software in Malaysia that combines billing, inventory management, and accounting. From our experience and research, it performs exceptionally well in environments where quick billing and real-time inventory updates are essential.

Horizon ERP’s features:

1. Billing tools
2. Multi-rate invoices
3. Batch-wise inventory management
4. Comprehensive features

Pros	Cons
Simple interface Fast processing is suitable for quick billing environments Effective for inventory and multi-rate billing	Limited scalability for very large businesses Lacks some of the advanced features  Customer support can be improved

17. Invoicera Billing Software

We’ve tried Invoicera and found it to be a practical invoicing LHDN software that simplifies sending invoices and tracking payments. Based on our experience and research, we like how it integrates smoothly with multiple payment gateways, making it easier to receive payments worldwide.

Invoicera’s features:

1. Multi-language support
2. Multi-currency support
3. Client/vendor portal
4. Detailed financial reporting

Pros	Cons
Supports multiple languages and currencies Highly customizable system Robust reporting tools for financial oversight	Higher tiers required for full feature access can be costly Initial setup and customization can take time Customer support responsiveness varies

18. NoBrokerHood Invoice Program

We’ve explored NoBrokerHood and found it to be a helpful community management platform with billing features tailored for real estate properties and associations. From our research, we have found that it helps us manage tenant dues, maintenance bills, and other community-related expenses more efficiently.

NoBrokerHood’s features:

1. Community financial tools
2. Invoice generation & management
3. Transparency in payments
4. Ease of payment

Pros	Cons
User-friendly interface Ideal for property management and real estate Enhances transparency in financial dealings within communities	Limited use outside property management Not a full-fledged business invoicing solution Support for complex billing scenarios is limited

19. Sage 50 Accounting

We’ve used Sage 50 Accounting and found it reliable for managing accounting and invoicing alongside inventory and payroll. From our research and experience, we value its substantial compliance with accounting standards and its ability to handle complex financial processes effectively.

Sage 50 Accounting’s features:

1. Customizable invoices
2. Customer data management
3. Automated billing
4. Business tool integration

Pros	Cons
Robust compliance with accounting standards Customizable invoices Suitable for businesses with complex accounting needs	Steeper learning curve compared to other invoicing tools Higher costs can be a barrier Requires regular updates for optimal performance May include more features than some users need

20. MyBooks Invoicing Software Malaysia

We’ve used MyBooks Invoicing Software and found it helpful for invoicing, expense tracking, and financial reporting. From our research, we like its cloud-based design that simplifies financial management for non-accountants.

MyBooks’ features:

1. Multi-currency support
2. Payment gateway integration
3. Real-time financial insights
4. Practical for small enterprises

Pros	Cons
Intuitive user interface Supports multi-currency and major payment gateways Real-time financial insights for better decision-making	Limited scalability for larger businesses Lacks some advanced features Basic customization options for invoices Dependent on internet connection due to its cloud-based nature

21. Scoro Invoice Program

We’ve explored Scoro and found it to be more than just invoicing software, as it also brings project management, CRM, and reporting into one platform. From our research, it’s well-suited for businesses like ours that want to manage operations efficiently from a single system.

Scoro’s features:

1. Automated billing cycles
2. Detailed expense tracking
3. Customizable invoices
4. Integration capabilities

Pros	Cons
Detailed project tracking linked to invoicing Customizable and automated invoicing processes Robust reporting and analytics tools	It might be complex for users needing only invoicing Implementation requires time and training Some features may be overkill for simpler business models

22. HDPOS Billing Software Malaysia

We’ve tested HDPOS Billing and found it to be a versatile online invoicing software with features for billing, inventory management, and customer management. From our research and experience, it’s beneficial for businesses like ours that operate physical storefronts.

HDPOS’s features:

1. Barcode scanning
2. Billing tools
3. Customizable sales invoices
4. Financial reporting

Pros	Cons
Supports barcode scanning and GST billing Customizable invoices and easy inventory management Comprehensive sales and financial reporting	Primarily suitable for retail businesses The interface may not be as modern as some competitors ‘ Setup and customization can be complex

23. NCH Express Invoice Software

We’ve used NCH Express Invoice Software and found it to be a straightforward solution for managing billing processes. From our experience and research, we can create, send, and track invoices, manage customer payments, and generate reports to monitor business performance.

NCH Express’s features:

1. Multiple tax rates
2. Automatic invoice scheduling
3. Email integration
4. Ease of use

Pros	Cons
Simple and intuitive interface Efficient handling of invoicing and payment tracking Supports multiple tax rates and automatic scheduling	Lacks depth in features for larger businesses Limited customization and integration capabilities Focused on invoicing without broader financial management tools

24. Simplybill Invoicing Software Malaysia

We’ve tried Simplybill and found it to be a straightforward invoicing software in Malaysia, perfect for businesses that don’t need full-scale accounting tools. From our experience and research, we like how easy it is to use, letting us create and send professional-looking invoices in just minutes.

Simplybill’s features:

1. Invoice tracking
2. Basic reporting
3. Multi-currency support
4. Essential tools only

Pros	Cons
Extremely user-friendly Quick to set up Supports multiple currencies	Very limited features beyond invoicing No advanced accounting or integration capabilities Not suitable for growing businesses Limited customization options for invoices

Overall Comparison of Invoicing Software in Malaysia 

To help you compare options more easily, we’ve summarised the strengths of each invoice software in the table below. This overview highlights key criteria such as integration, security, and banking support.

How to Send Invoices in Malaysia?

In Malaysia, businesses can issue e-invoices through two main channels provided by the Inland Revenue Board of Malaysia (IRBM), such as the MyInvois Portal and API integration. Both options support different business needs and sizes.

1. MyInvois portal

Best suited for small businesses or those without an ERP system, the MyInvois Portal allows users to manually input or upload invoices in bulk using spreadsheets. It’s designed for taxpayers who prefer a simple, direct submission process without needing system integration.

2. API integration

Larger organizations producing high volumes of invoices typically choose API integration. This method connects their existing systems or third-party platforms directly to MyInvois for automated e-invoice submission.

To activate this, businesses must register their software vendor’s details on the portal to become an authorized intermediary. If you’re unsure how to set up API integration, Caltrix Asia offers free 30-minute consultation sessions to help you streamline the process.

E-Invoice Submission Workflow

• Issuance: Suppliers generate and submit e-invoices via the MyInvois Portal or API.
• Validation: The IRBM validates invoices in real time and assigns a Unique Identifier Number (UIN).
• Notification: Both suppliers and buyers are notified once validation is complete.
• Sharing: Suppliers send the validated e-invoice (with a QR code) to buyers.
• Rejection/cancellation: Buyers can reject, and suppliers can cancel invoices within 72 hours, with valid justification.
• Readable format: A readable version, such as a PDF or JPG, may also be shared for convenience.

This efficient process ensures regulatory compliance while improving financial transparency and workflow efficiency.

3. E-Invoice cloud accounting software

Small and medium-sized enterprises (SMEs) using cloud or desktop accounting software can also issue e-invoices. However, it’s important to verify that the system complies with LHDN’s e-invoice requirements to ensure smooth submission and integration.

How to Choose the Right Invoice Program for Your Business in Malaysia

Selecting the best invoice software is a key step for Malaysian businesses aiming to improve efficiency and maintain compliance with Inland Revenue Board (IRB) standards. Below are five essential tips to help you make the right choice.

Step 1: Check system compatibility

Before deciding, analyze how well the integrator connects with your current tools, such as ERP, POS, or accounting systems. Smooth integration minimizes manual input, data duplication, and invoicing errors.

Search for solutions that include API support or ready-made connectors, ensuring data flows seamlessly between platforms while aligning with your existing workflows.

Step  2: Verify compliance with Malaysian regulations

The chosen integrator must fully comply with IRB’s technical and reporting requirements. Ensure it supports the MyInvois format and automates submission to the IRB. A provider that continuously updates its system based on regulatory changes.

Step 3: Evaluate automation features

Automation plays a crucial role in eliminating repetitive tasks. Look for software that enables automatic invoice creation, e-submission, and bank reconciliation. These tools not only improve speed and accuracy but also free up staff to focus on higher-value activities.

Step 4: Compare cost and ROI

Pricing structures differ across providers, so review setup fees, subscription plans, and future upgrade costs. Beyond expenses, assess the long-term value for time savings, fewer billing errors, and faster payment cycles.

Step 5: Review support and training availability

Strong customer support and training ensure smooth adoption. Choose vendors that offer technical guidance and learning resources. For companies shifting from manual to digital invoicing, accessible tutorial, or local workshops can make the transition much easier.

Conclusion

Invoicing software is a system we use to automate billing, helping us create, send, and track invoices with ease. It works by providing features like templates, tax calculations, and payment tracking to simplify the entire process.

We rely on HashMicro Invoicing Software to manage accounting and invoicing more efficiently. It automates repetitive tasks, reduces errors, and keeps our financial records accurate and organized.

The best way to understand its value is to experience it firsthand. That’s why we invite you to try a free demo and see how HashMicro Invoicing Software can transform the way you handle invoicing.

FAQ about Invoicing Software

• Is invoicing software necessary?

  Yes, businesses benefit from invoicing software because it provides reliable, intuitive, and easy-to-use tools that streamline financial management and support daily operations.

• How can I start creating invoices?

  To make an invoice, begin with a header containing your business details, add your client’s contact information, and include invoice details with payment terms. Then, itemize the services, apply any taxes, and add extra notes if needed.

• Do I still need to print invoices?

  Although most invoices are now shared electronically, printing can still be helpful. Hard copies are sometimes required for record-keeping, approval processes, or when sending physical documentation.