Struggling with last-minute shift changes or understaffed peak hours? You’re not alone. For many Malaysian businesses, workforce scheduling is still one of the most time-consuming and error-prone tasks.
A rostering software application offers a more innovative way to handle scheduling by automating shift planning, improving team visibility, and ensuring compliance with labor regulations. Whether managing a retail chain or a hospital, the right solution can save valuable time and help your business run more efficiently.
In this article, we’ll explore the top 10 rostering software applications in Malaysia for 2025 to help you find the best fit for keeping your teams productive, aligned, and ready for the future.
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What is Rostering Software?
Rostering software is a smart way for businesses to plan and manage employee schedules. It replaces manual spreadsheets by making assigning shifts easier, seeing who’s available, and quickly adjusting to any last-minute changes.
Often integrated into a broader Human Resource Information System (HRIS), rostering tools help streamline workforce management while ensuring compliance with labor laws and company policies.
Rostering software reduces scheduling errors and improves team coordination, supporting smoother day-to-day operations and empowering managers to focus on more strategic HR tasks.
What are the Important Features of Rostering Software?
Finding the right one can feel overwhelming with a wide range of employee rostering tools on the market. To make an informed decision, it’s important to focus on the core features that every reliable rostering software application should offer, including:
- Drag-and-drop scheduling: Create or modify schedules effortlessly by dragging and dropping shifts into place, making the process intuitive and quick.
- Automatic scheduling: Automatically generate rosters based on employee availability, preferences, and business requirements, eliminating the need for manual adjustments and saving valuable time.
- Leave management: Monitor employee absences, approve time off remotely, and ensure all shifts are adequately covered without any hassle.
- Labor law compliance tools: Features such as overtime tracking, break management, and handling licenses or certifications help ensure your business complies with legal regulations.
- Mobile time tracking with GPS: Allow employees to clock in and out via their mobile devices, with location tracking to ensure they are at the correct worksite.
10 Best Rostering Software in Malaysia 2025
Let’s take a closer look at the top 10 employee rostering software options in Malaysia for 2025. Each offers unique features to optimize your scheduling needs.
1. HashMicro Rostering Software
HashMicro is a leading provider of integrated ERP solutions, catering to the diverse needs of businesses across various industries. Human Resource Management (HRM) software simplifies key HR tasks including scheduling, payroll, and reporting.
With robust features and customizable options, HashMicro is trusted by numerous organizations and offers tailored solutions for various sectors.
Its employee rostering software also integrates smoothly with other modules, ensuring seamless data flow, reducing duplication, and boosting operational efficiency across areas like production, inventory, procurement, accounting, and CRM.
Here are some other key features of HashMicro’s rostering software:
- Roster & dynamic schedule management: This feature helps organize and adjust employee schedules to meet operational needs.
- Automated overtime calculation: Automatically calculates overtime pay based on the number of shifts worked, ensuring accuracy and efficiency.
- Approval delegation with notifications: Allows approval delegation when the primary decision-maker is unavailable and ensures timely follow-up.
- Contract and payslip templates: This service provides customizable templates for contracts and payslips, making it easier for HR to create essential documents.
- Localized payroll with tax calculation: A payroll system that complies with local regulations, including automatic tax calculations.
- Overtime management integrated with attendance & payroll: Manages overtime and links it directly with attendance and payroll systems.
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2. SAP Rostering Software Program
SAP HR is a robust in-memory database solution that enhances efficiency in business operations. It offers a range of tools for managing human resources (HR) including features for employee roster management and streamlining workforce scheduling.
Key features:
- Employee schedule management
- Attendance management
- Payroll management
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3. QuickBooks Rostering System
QuickBooks Time is a cloud-based scheduling tool built to work smoothly with QuickBooks accounting software. It helps businesses simplify payroll, organize staff schedules, and easily track working hours.
Key features:
- Time tracking
- GPS tracking
- Compliance management
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4. BrightHR Staff Rostering Software
BrightHR is a cloud-based HR software designed to help small and medium-sized businesses manage everyday HR tasks more efficiently, from handling employee records to tracking leave and managing compliance.
Key features:
- Absence management
- Time and attendance
- Shift planning and rostering
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5. Paycor Employee Rostering Software
Paycor is an all-in-one platform built to support businesses in different industries. It helps simplify key functions like HR management, payroll, time tracking, and recruitment by bringing them together in a single, integrated system.
Key features:
- Payroll management
- Time and attendance
- Recruiting and applicant tracking
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6. Sage HR Rostering Software Program
Sage HR is an HR management tool that includes features for creating and managing work schedules. It makes it easier for businesses to handle time and attendance, helping them improve staff scheduling and keep track of employee hours more effectively.
Key features:
- Shift scheduling
- Performance management
- Leave management
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7. Connecteam Automated Rostering Software
Connecteam is an all-in-one employee management platform that helps businesses simplify internal communication, staff scheduling, and day-to-day operations.
Key features:
- Employee scheduling
- Time tracking
- Task management
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8. Zoho People Automated Rostering Software
Zoho People is a cloud-based scheduling solution built to support businesses of any size. It offers a wide range of tools to help manage key HR tasks more efficiently.
Key features:
- Employee management
- Time and attendance tracking
- Self-service portal
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9. Homebase Staff Rostering Software
Homebase is a cloud-based solution for managing teams and schedules, built to make it easier for businesses to handle hourly staff. It’s a practical tool used across different industries to streamline workforce management.
Key features:
- Employee scheduling
- Time tracking
- Hiring and onboarding
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10. Buddy Punch Rostering Software Program
Buddy Punch is a cloud-based tool that helps businesses of all sizes track employee hours and attendance more easily. With its user-friendly design and strong functionality, it’s a reliable option for companies that want to simplify and automate their time tracking.
Key features:
- Clock-in and clock-out
- Shift scheduling
- Geofencing
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Conclusion
Finding the right rostering software is essential for improving workforce efficiency, avoiding scheduling mistakes, and saving time as your business grows and operations become more demanding. The options highlighted above offer a variety of features to meet different business needs.
For companies seeking a flexible solution that integrates well with other core systems like payroll, HR, and operations, HashMicro is a strong contender.
To support your decision-making process, HashMicro also provides a free demo allowing you to explore the software firsthand and see how it can benefit your business.
FAQ Rostering Software
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How does rostering work?
With this in mind, staff rostering can be understood as the process of creating and assigning shifts to cover the operational needs of a business. Shifts are assigned by an employee’s role (such as job title or duties) or by availability (such as first, second or third shift).
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What is team based rostering?
Team-based rostering is a system which encourages staff to identify and articulate what is important to them in terms of their work-life balance, using longer-term preferences, rather than specific requests.
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What is rostering software?
An automated rostering tool is a piece of software that uses your employee profile details, compliance rules, and staffing budgets to help you plan shifts, calculate labour costs and create and send rosters to employees.
