12 Best Payroll Systems for Malaysian Employers ( Updated 2025 )

In Malaysia’s fast-paced business environment, where median monthly salaries and wages rose by 9.1% in 2021, implementing efficient payroll software is no longer a luxury but a necessity. Moreover, with automated systems projected to handle 52% of work tasks by 2025—including payroll and administrative duties—businesses must act now to remain competitive.

However, many companies still use outdated manual processes which leading to errors, inefficiencies, and compliance risks. Without a reliable payroll system, businesses risk inaccurate salary payments, legal penalties, and wasted time better spent on growth and innovation.

This article aims to guide Malaysian businesses through the labyrinth of payroll solutions, offering insights and data-driven analysis to aid in selecting the Best Payroll Software in Malaysia that aligns with their operational needs and compliance requirements.

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What is Payroll Software?

Payroll software is a digital tool that automates salary processing, tax deductions, and ensures compliance with labor laws. It simplifies payroll tasks, reduces manual errors, and integrates with attendance and accounting systems for better efficiency.

In Malaysia, payroll software handles statutory deductions like EPF, SOCSO, and PCB automatically. It generates payslips, updates records, and streamlines workflows, helping businesses reduce admin tasks and maintain financial accuracy. Choosing the right payroll software ensures compliance and smooth payroll cycles.

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Why Do Malaysian Companies Need Payroll Software?

Managing payroll manually can be complex and time-consuming, often leading to errors in salary calculations and non-compliance with tax regulations. Mistakes in payroll processing can result in government penalties, employee dissatisfaction, and financial setbacks.

Payroll software eliminates these risks by automating calculations, ensuring compliance, and generating reports for audits and financial planning.

Payroll software boosts efficiency by integrating attendance management, reducing admin work, and allowing businesses to focus on strategic growth—making it essential for maintaining accuracy and compliance as companies expand in Malaysia.

As the business environment continues to evolve, the strategic implementation of payroll software, complemented by an attendance management system, will be a key differentiator in the success of Malaysian enterprises.

You can also read our article about the best expense management automation tools to discover solutions that can help simplify your financial processes, reduce manual errors, and save time.

12 Payroll Software Recommendations for Businesses in Malaysia

Here are the 12 best payroll software for Malaysian businesses that we’ve handpicked for you, based on their features and reliability.

1. HashMicro: A personalized payroll & HR for businesses in Malaysia.
2. PayrollPanda: Simplifies the payroll process for Malaysian companies.
3. Swingvy: Offers modern HRMS software for Malaysian businesses.
4. Talenox: Is a cloud-based HRIS system in Malaysia.
5. Kakitangan: On-time payroll administration with a single click.
6. Employment Hero: Automate recruitment, HR, payroll, and benefits.
7. HR2eazy: Integrated payroll software for businesses of all sizes.
8. Sage: Standard documentation through pre-determined HR template.
9. Zoho: is one of the notable payroll systems in Malaysia.
10. BrioHR: Simplify all HR processes, providing a secure  platform
11. Info-Tech: Offers an all-in-one payroll software Malaysia
12. Ramco Paycework: Unified payroll solution for global enterprises.

This selection is designed to guide you through all the options of HR and payroll software available, ensuring that you can choose the software that best suits your business needs.

1. HashMicro Payroll Software

HashMicro is a dynamic and robust ERP solution trusted by over 2,000+ world-class enterprises. With 40+ modules, HashMicro caters to a diverse range of industries and can be customized or integrated with third-party systems.

Its diverse client base reflects the software’s versatility and reliability. HashMicro Payroll Software is especially known for its tailored approach, providing personalized payroll and HR solutions for businesses in Malaysia.

The software’s flexibility allows it to serve a vast array of clients, ensuring that whether you’re in retail, F&B, manufacturing, agriculture or any other industry, HashMicro has the expertise to optimize your payroll operations.

Best features:

• Payroll management: Automates salary calculations based on work hours, overtime, and attendance, ensuring accurate and timely payroll processing—ideal for complex sectors like manufacturing work.
• Employee database: This centralizes personal and financial employee data, providing a single source of truth for all HR-related information.
• Expense management: Streamlines the tracking and reimbursing of employee expenses, reducing administrative burden and improving financial oversight.
• Attendance management: Utilizes smart technology to accurately track employee attendance, integrating with payroll for precise salary computations.
• Leaves management: Simplifies the leave application and approval process, ensuring compliance with company policies and labour laws.
• Employee on/off-boarding: Manages the entire lifecycle of an employee from recruitment to separation, ensuring a smooth transition at every stage.

These points highlight HashMicro’s capability to provide a robust and secure payroll management system while noting areas where users may need additional support or time to fully utilize the system’s capabilities.

After learning the best features and strengths of HashMicro’s payroll software, you may wonder how the system could help your business needs. If you want to explore more, you can sign up for a free demo or click the banner below to view the pricing scheme.

2. PayrollPanda System

PayrollPanda simplifies the payroll process for Malaysian companies. It’s an LHDN-approved system that allows business owners and HR managers to run payroll efficiently with just a few clicks. The software is designed to be user-friendly, requiring no training, and it streamlines payroll tasks to save time and effort.

Best features:

• Streamlined payroll: Complete payroll in minutes without manual calculations.
• Compliance: Keeps up-to-date with the latest Malaysian laws and requirements.
• Automated processes: Automates payslips, statutory contributions, and tax calculations.
• User-friendly interface: It is Designed for ease of use without needing in-depth training.
• Cloud-based: Accessible anywhere, ensuring data is backed up and always current.
• Detailed reporting: Provides insights into labor costs and resource allocation.

3. Swingvy Payroll Software Malaysia

Swingvy offers modern HRMS software tailored for Malaysian businesses, bringing together essential HR functions such as payroll, leave management, claims, and time & attendance into one seamless platform. This makes it an ideal choice for CEOs and HR managers who are looking to automate and simplify their HR workflow.

Best features:

• Comprehensive HRMS: Integrates payroll, leave, time, claims, and reimbursements.
• Mobile accessibility: It provides a mobile app for on-the-go HR management.
• Statutory compliance: Ensures compliance with Malaysian statutory requirements like EPF, SOCSO, EIS, HRDF, and PCB.
• Bank integration: Supports local bank GIRO for easy salary payments.
• Automated tax filings: Certified by LHDN for automated tax calculations and filings.

4. Talenox Payroll System

Talenox is a cloud-based HRIS system in Malaysia designed to manage payroll, leave, and store employee information efficiently. It’s tailored for ease of use, allowing companies to handle HR tasks with minimal effort and maximum accuracy.

The platform is known for its simplicity and is particularly suitable for small to medium-sized enterprises (SMEs) looking to streamline their HR processes.

Best features:

• Cloud-based system: Accessible from anywhere, ensuring flexibility and continuity.
• Flexible payroll options: Supports various payment schedules and caters to different types of workers.
• Automatic calculations: Localized for Malaysia, it automates tax and statutory contributions calculations.
• Integrated modules: Profiles, Payroll, and Leave modules are interconnected for real-time data updates.
• Compliance: Updated with the latest labor regulations for hassle-free HR management.
• Payroll reports: Provide strategic insights with just a few clicks.

5. Kakitangan HR Payroll System Malaysia

Kakitangan provides seamless payroll management software, ensuring on-time payroll administration with a single click. It is designed to be highly secure and regulatory compliant, offering a robust system for employers and employees to manage payslips and distributions efficiently.

Best features:

• Simple integration: Supports all banks in Malaysia and multiple accounting software integrations.
• Compliance assured: Regular updates for statutory and bank compliances, PDPA audited by BDO.
• Configurable & integrated modules: Streamlines HR operations with a single platform.

6. Employment Hero System

Employment Hero is designed to automate recruitment, HR, payroll, and benefits, providing a comprehensive business solution. It’s recognized for helping companies manage employees efficiently, focusing on simplifying and automating payments.

The platform is cloud-based and offers a suite of tools for the entire employee lifecycle, from onboarding to offboarding.

Best features:

• Automated payroll: Streamlines payroll management with LHDN-approved software.
• HR integration: Offers an all-in-one HR software that simplifies leave management.
• Mobile app: Manage payroll online using a mobile app for convenience.
• Statutory compliance: Automated MTD/PCB and statutory contribution calculations.
• Employee self-service: Empowers employees to manage their profiles and submit requests.
• Smart integrations: Compatible with popular accounting software like Xero, Zohobooks, and Netsuite.

7. HR2eazy Payroll System Malaysia

HR2eazy is a software for payroll integrated with an HR system Malaysia that is designed to streamline HR processes and improve efficiency for businesses of all sizes. It offers over 30 modules to choose from, covering general HRMS, financial management, performance management, and more.

The software is tailored to increase efficiency, reduce costs, and save time, making it a suitable choice for various industries, including retail, F&B, manufacturing, and construction payroll software.

Best features:

• Comprehensive HRMS: A wide array of modules for complete HR management.
• Offline access: Mobile app functionality even without internet access.
• Customization: Extensive customizations to match unique business workflows.
• Automated workflows: Integrated workflows for general HR and payroll, manpower planning, succession planning, and asset management.

8. Sage Payroll Software Malaysia

Sage Payroll is known for its streamlined payroll processes and standard documentation through pre-determined HR templates. It increases efficiency and productivity by handling resource and payroll issues effectively. The software complies with local legislation, ensuring businesses stay updated with the latest regulations.

Best features:

• Legislation compliance: Keeps up with local laws and regulations.
• HR templates: Provides standard documentation for HR processes.
• Efficiency: Streamlines payroll processes for better productivity.
• Visibility: Offers complete control over payroll management.

9. Zoho Payroll Software Malaysia

Zoho Payroll is one of the notable payroll systems in Malaysia. It offers a suite of services that automate payroll calculations, ensure statutory compliance, and facilitate collaboration across teams. It’s built to handle everything from payroll processing to pension and gratuity management, making it a comprehensive solution for businesses looking to streamline their HR and payroll systems.

Best features:

• Automated payroll processing: Setup once and let Zoho Payroll manage all payroll activities.
• Statutory compliance: Handles PF, PT, ESI, LWF, IT, and more for full compliance.
• Secure access controls: Allows collaboration across departments with complete control.
• Integrated accounting: Seamlessly integrates with Zoho Books for streamlined payroll accounting.
• Employee self-service portal: Enables employees to organize and download crucial payroll documents.
• Payroll reports: Provides detailed reports that offer insights into payroll costs.

10. BrioHR Payroll System Malaysia

BrioHR Payroll is designed to simplify all HR processes, providing a secure and scalable platform that covers the entire employee journey from recruitment to onboarding, payroll, claims, performance, analytics, and more. It’s maintained by a community of experts to customize and support HR processes, enabling business owners and HR teams to focus on what matters most – their people.

Best features:

• A cloud-based platform: Ensures secure, scalable, and accessible HR management.
• Comprehensive HR management: Offers over 30 modules for various HR functions.
• Employee self-service: Empowers employees with a portal for HR-related tasks.
• Statutory compliance: Keeps up-to-date with Malaysian statutory regulations and requirements.

11. Info-Tech Payroll Software Malaysia

Info-Tech Payroll offers an all-in-one payroll software Malaysia that integrates payroll with attendance, leave, and claim software. It is designed to automate payroll calculations and reduce the risks of incorrect payments, making it a reliable tool for businesses of all sizes.

KWSP, LHDN, SOCSO, and the majority of Malaysian banks, including Interbank GIRO, approve the software for salary transfers.

Best features:

• Cloud-based: Ensures data is always accessible and secure.
• Comprehensive integration: Combines payroll with attendance, leave, and claim management.
• Statutory compliance: Approved by major Malaysian government bodies for seamless statutory contributions.
• Automated back-up: Provides automatic back-up at scheduled timings.
• Customizable reports: Allows for tailored payroll reports to suit business needs.

12. Ramco Paycework HR Payroll System

Ramco Paycework offers a unified solution for payroll, core HR, and time & attendance, designed to manage the complexities of payroll processing for global enterprises with multi-country footprints. It’s equipped with innovative solutions like chatbots, facial recognition, and voice-based user interfaces with Google Assistant & Alexa to enhance the employee experience.

Best features:

• Global coverage: Supports payroll for over 50 countries, including Malaysia.
• Local compliance: Incorporates all taxation laws for Malaysia, managing EPF, SOCSO, and Employee Income Tax.
• Innovative technology: Features like facial recognition and voice-based UI.
• Mobile accessibility: Complete visibility of payroll & workforce information on mobile, tabs, and desktops.

How to Choose The Right Payroll Software for Your Business

Choosing the right payroll software is a critical decision for Malaysian companies, as it can significantly impact the efficiency and compliance of their payroll operations. Here are some key considerations to keep in mind:

• Understand your needs:Before choosing a payroll system, assess your business size, payroll complexity, and compliance requirements. For example, in the culinary industry, you may need specialized software that can efficiently manage employee shifts to handle your restaurant’s payroll.

• Compliance with Malaysian laws: Choose payroll software Malaysia that automates compliance with Malaysian employment laws, including contributions to EPF, SOCSO, EIS, and LHDN, and adapts to legislative updates.
• Software credibility: Verify the software’s credibility through reviews from Malaysian businesses on platforms like G2, Capterra, and Software Advice to gauge its performance and reliability.
• Ease of use: The software should have an intuitive interface that is easy to navigate. Consider your team’s learning curve and whether the software provider offers training and support.
• Integration capabilities: Consider how well the software integrates with your existing systems, such as HR management and accounting software. Seamless integration can save time and reduce errors.
• Security: Payroll data is sensitive, and the software must have strong security measures in place to protect against data breaches and ensure confidentiality.
• Scalability: Choose software that can grow with your business. It should be able to handle an increasing number of employees and more complex payroll structures without significant changes.
• Support and maintenance: Look for a software provider with excellent customer support and regular updates. This will ensure that you have help available when needed and that your software remains current.
• Trial periods and demos: Take advantage of free trials and demos. This hands-on experience can help you understand if the performance management tool meets your needs and is user-friendly.

By carefully considering these factors, companies can select the right payroll software that meets their current needs, supports their growth, and adapts to future challenges. Remember, the right payroll software is an investment in your company’s operational excellence and compliance.

Read Also: HR Software Malaysia – Explore the best software options available this year and find the right fit for your business needs.

Conclusion and Streamline Your Operations with HashMicro’s Payroll Software

Choosing the right payroll software in Malaysia is crucial for streamlining processes, ensuring compliance, and boosting efficiency. As we’ve explored, the ideal solution should be user-friendly, secure, compliant with local laws, and scalable for business growth.

HashMicro’s Payroll Software emerges as a standout choice, meeting all these criteria with its robust features, extensive customization options, and strong client base. The solution grows with you, offering peace of mind and reliability.

We encourage you to experience the difference firsthand by accessing HashMicro’s free demo today. Discover how it can transform your payroll management into a seamless, stress-free process. Start your journey towards a smarter payroll system now!

FAQ about Payroll Software Malaysia

• How does payroll software handle statutory compliance in Malaysia?

  Payroll software in Malaysia ensures compliance with local statutory requirements such as EPF (Employees Provident Fund), SOCSO (Social Security Organization), and LHDN (Inland Revenue Board of Malaysia) deductions. These systems are designed to automatically calculate and deduct the necessary contributions and generate the required forms (e.g., Form E, EA). This automation helps businesses avoid errors and penalties associated with manual processing.

• Can payroll software manage multi-country payroll requirements?

  Some payroll software solutions like HashMicro’s are designed to handle multi-country payroll needs. They support various currencies and comply with the respective country’s tax and payroll regulations. This is particularly useful for multinational corporations with employees in different countries, ensuring seamless payroll processing across borders.

• How does payroll software integrate with other HR and accounting systems?

  Payroll software often integrates with other HR and accounting systems to streamline business operations. For instance, many solutions are compatible with accounting software, enabling seamless data transfer and synchronization. This integration helps maintain accurate financial records and simplifies processes such as leave management, time tracking, and expense claims.

• What features do employee self-service portals in payroll software offer?

  Employee self-service (ESS) portals in payroll software allow employees to manage their own information, such as viewing payslips, applying for leave, and updating personal details. This feature enhances efficiency by reducing the administrative workload on HR departments and empowers employees to access their payroll information anytime. Some advanced ESS portals also support mobile access and real-time updates.

• What are the security measures implemented in payroll software?

  Payroll software in Malaysia incorporates several security measures to protect sensitive employee and company data. These include SSL encryption, secure cloud hosting, and compliance with data protection laws such as the Personal Data Protection Act (PDPA). Additionally, many systems provide secure login features and regular updates to safeguard against security threats.