Did you notice? Restaurant inventory software was valued at approximately USD 2.18 billion in 2024 and is projected to expand at a compound annual growth rate (CAGR) of 10.60% from 2024 to 2031. But why is this software growing so fast? What’s so special about it?
One reason for the rapid growth is that more restaurants are realizing the importance of software for managing stock, reducing waste, and improving margins. But with so many tools available, choosing the right one can be overwhelming. This guide will narrow down the options and help you decide faster and smarter.
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Key Takeaways
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Top Restaurant Inventory Software
Having compared a wide range of Restaurant Inventory Software, I’ve shortlisted the best restaurant management solutions in 2025 that deliver the right mix of performance and usability. These tools streamline operations, manage orders seamlessly, and enhance the customer experience through POS integration, inventory tracking, and staff management.
Best Because Excels in multi-channel selling and inventory management.
Best Because Helps restaurants track ingredients, manage stock, and reduce waste.
Best Because Optimizes restaurant inventory and labor management.
What is Restaurant Inventory Software?
Restaurant inventory software is a digital tool for managing and tracking food, beverages, and supplies in a restaurant. It monitors stock levels, records usage, and automates reordering to prevent shortages or overstocking.
The best restaurant inventory management software ensures accurate inventory management, reduces waste, and controls costs. Real-time data helps culinary business owners to optimize purchasing decisions, maintain consistent food quality, and improve efficiency.
Hashy AI Fact
Need to know!
Hashy AI automatically detects low stock levels, suggests reordering based on sales trends, and triggers procurement reminders via the chatbox, keeping your restaurant's inventory stocked without requiring manual checks.
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Why Restaurant Inventory Management Software Matters for Your Business?
Implementing the best restaurant inventory software throughout your business always matters. One thing to keep in mind is that managing a restaurant is more than just serving great food; it’s about keeping track of supplies to ensure smooth operations. The other reasons why this software is important are:
1. Real-time inventory tracking
Through real-time tracking inside the inventory management software Malaysia, you always know what’s in stock, what’s running low, and what needs reordering. This reduces the risk of running out of key ingredients, ensuring menu consistency for your business.
2. Cost control and waste reduction
The best gila part of using the best restaurant inventory management software is that it helps you to identify areas of overstocking or wastage, allowing you to adjust orders accordingly. By minimizing food waste, you can save on costs and improve profitability.
3. Improved order accuracy
Restaurant inventory management software automates inventory data, ensures accurate orders from suppliers, and reduces the chances of over-purchasing or missing essential items. This restaurant inventory software keeps your kitchen running efficiently.
4. Data-driven decision making
Detailed reports provide insights into usage patterns, helping you make informed decisions about purchasing, menu planning, and pricing strategies to increase revenue.
5. Time-saving automation
Restaurant inventory management software isn’t just a convenience; it’s necessary for efficient operations and long-term business success. By automating inventory tasks, you can save your staff time, allowing them to focus on customer service and core restaurant operations.
But do not hurry. Before deciding which restaurant inventory software to choose in Malaysia, consider the system’s price first. This will help you manage your budget and avoid operational issues by implementing the best restaurant inventory software.
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Best 15 Restaurant Inventory Software Recommendations in 2025
Selecting the right restaurant inventory management software is crucial for streamlining operations, reducing waste, and enhancing profitability. Below is a curated list of 15 notable solutions in 2025, each offering unique features to cater to diverse business needs.
- HashMicro offers comprehensive restaurant inventory management for multi-branch F&B businesses.
- NetStock provides cloud-based inventory solutions with strong demand forecasting.
- Zoho Inventory excels in multi-channel selling and inventory management.
- Foodics streamlines restaurant operations with POS, inventory, and customer management.
- NetSuite delivers advanced ERP inventory management for large enterprises.
- Orderhive centralizes and automates inventory, orders, and shipments.
- Lightspeed helps restaurants track ingredients, manage stock, and reduce waste.
- Ordoro specializes in order fulfillment and inventory for complex supply chains.
- CrunchTime optimizes restaurant inventory and labor management.
- Cin7 integrates inventory management to streamline supply chains.
- Jalebi.io simplifies inventory, waste tracking, and supplier management.
- InFlow Inventory offers user-friendly inventory solutions for small to mid-sized businesses.
- MarketMan connects with POS systems for seamless data flow and fewer manual entries.
- Restaurant365‘s unified platform helps restaurants gain real-time visibility into performance.
- UpServe ties sales, menu management, and inventory in one ecosystem.
1. HashMicro Restaurant Inventory Software Malaysia
Why we picked it: HashMicro stands out for its comprehensive suite tailored to the F&B industry, ensuring seamless multi-branch management.
HashMicro is a large software company in Southeast Asia. First established in Singapore, HashMicro has successfully expanded its business to Malaysia, the Philippines, and Indonesia. Therefore, you don’t need to doubt HashMicro restaurant inventory software’s quality and performance lah!
2,000+ Southeast Asian businesses have been proven to use HashMicro products and their free demos. Some are the Bank of China, Hino, Abbott, Generali, etc. As a result, they are successfully streamlining their business processes.
Key features:
- Inventory forecasting: Restaurants can forecast the amount of inventory required during a specific period in the future, thus aiding better planning and procurement.
- Minimizing waste: The system uses a FIFO/FEFO scheme to ensure that items on the shelves the longest are sold first, thus reducing wastage and increasing profits.
- Barcode management: The ability to manage inventory and track stock movements quickly and accurately using barcode and RFID integration is a significant time saver.
- Lot and serial number tracking: Automatic generation of lot and serial numbers simplifies product tracking in each warehouse, thereby improving traceability.
- Stock requisition management: The software automates approval workflows to manage stock requests from all outlets or warehouses, simplifying the process.
- Stock aging analysis: Analyzing stock age helps evaluate and decide future stock levels for slow and fast-moving items, ensuring efficient inventory turnover.
| Pros | Cons |
| Integration with various modules according to business needs | There was a long line to try out HashMicro’s free demo. |
| 100% Unlimited users | |
| In-house developer | |
| Fast implementation | |
| Flexibility in the purchasing model | |
| Offers free demos and business consultation with a team of experts. |
2. NetStock
Why we picked it: NetStock offers robust demand forecasting, aiding businesses in maintaining optimal stock levels.
Founded in 2010, NetStock provides cloud-based inventory management solutions focusing on inventory optimization and demand planning. Their software integrates seamlessly with various ERP systems, assisting businesses in reducing excess stock and avoiding stockouts.
Key features:
- Demand forecasting
- Order recommendations
- Supplier performance tracking
- Inventory classification
- Dashboard analytics
| Pros | Cons |
| User-friendly interface | Limited customization options |
| Quick integration with existing ERP systems | May require additional training for advanced features |
| Strong customer support | Limited offline capabilities |
| Real-time analytics |
3. Zoho Restaurant Inventory Management Software
Why we picked it: Zoho Inventory stands out for its adaptability, serving both restaurant and retail businesses with its comprehensive retail inventory management software capabilities.
Part of the Zoho suite, Zoho restaurant inventory management software is designed to help businesses manage orders and inventory seamlessly. Zoro restaurant inventory software integrates with multiple online sales channels, providing a unified platform for inventory control.
Key features:
- Multi-channel selling
- Warehouse management
- Order management
- Serial number and batch tracking
- Integration with shipping carriers
| Pros | Cons |
| Seamless integration with other Zoho products | Limited advanced features for large enterprises |
| Affordable pricing | Inventory automation rules can be complex |
| User-friendly interface | Customer support response times may vary |
| Strong mobile app support |
4. Foodics
Why we picked it: Foodics provides an all-in-one restaurant management solution, streamlining operations from inventory to customer engagement.
Established in 2014, Foodics restaurant inventory management software offers a cloud-based restaurant inventory management software that covers POS, inventory, and customer relationship management. It’s designed to help F&B businesses optimize operations and enhance customer experiences.
Key features:
- Real-time inventory tracking
- Recipe management
- Employee management
- Customer loyalty programs
- Comprehensive reporting
| Pros | Cons |
| Intuitive user interface | Occasional system updates may disrupt operations |
| Comprehensive feature set | Advanced analytics may need extra training |
| Strong customer support | Requires stable internet for optimal use |
| Regular feature updates |
5. NetSuite Inventory Software for Restaurants
Why we picked it: NetSuite offers a comprehensive ERP solution with robust inventory management capabilities that are suitable for large enterprises.
Acquired by Oracle in 2016, NetSuite restaurant inventory software provides a cloud-based inventory management software for restaurant platforms that includes advanced inventory and order management features. It’s designed to support complex business operations across various industries.
Key features:
- Real-time inventory visibility
- Order management
- Demand planning
- Procurement management
- Warehouse management
| Pros | Cons |
| Comprehensive ERP solution | Complex setup process |
| Scalable for growing businesses | Requires dedicated IT resources |
| Strong integration capabilities | Customization can be time-consuming |
| Real-time data analytics |
6. Orderhive Inc
Why we picked it: Orderhive provides a centralized platform for inventory management, ideal for businesses seeking streamlined operations.
Founded in 2015, Orderhive offers cloud-based inventory management software that integrates with various sales channels and marketplaces. It’s designed to help businesses efficiently automate and manage their inventory, orders, and shipments.
Key features:
- Centralized inventory management
- Multi-channel integration
- Order and shipping management
- Real-time analytics
- Automation of routine tasks
| Pros | Cons |
| User-friendly interface | Limited advanced features for large enterprises |
| Quick integration with multiple platforms | Limited mobile app functionality |
| Strong customer support | Customization may require additional support |
| Real-time analytics |
7. Lightspeed Food Inventory Management System
Why we picked it: Lightspeed offers a comprehensive restaurant inventory management software with robust inventory features that enhance operational efficiency.
Established in 2005, Lightspeed provides a food inventory management system tailored for the culinary industry. Its inventory management tools help restaurants track ingredients, manage stock levels, and effectively reduce waste.
Key features:
- Ingredient-level inventory tracking
- Real-time stock updates
- Automated purchase orders
- Recipe cost calculation
- Comprehensive reporting
| Pros | Cons |
| Intuitive user interface | Limited customization options |
| Seamless integration with POS | Advanced analytics may need extra training |
| Strong customer support | Limited mobile app functionality |
| Regular feature updates |
8. Ordoro Inc
Why we picked it: Ordoro excels in order fulfillment and inventory management, making it suitable for businesses with complex supply chains.
Founded in 2010, Ordoro offers a comprehensive solution for inventory management and order fulfillment. It integrates with various e-commerce platforms, providing businesses with tools to manage their supply chain efficiently.
Key features:
- Inventory synchronization across channels
- Automated order routing
- Supplier management
- Barcode scanning
- Comprehensive analytics
| Pros | Cons |
| Robust integration capabilities | The user interface may feel outdated |
| Efficient order management | May require additional training for advanced features |
| Strong customer support | |
| Real-time analytics |
9. CrunchTime
Why we picked it: CrunchTime offers a robust back-office solution, focusing on inventory and labor management to optimize restaurant operations.
Established in 1995, CrunchTime provides enterprise-level food inventory management for businesses in Malaysia. Their platform is designed to help restaurants reduce food and labour costs while maintaining quality and consistency.
Key features:
- Inventory management
- Recipe management
- Labor management
- Supply chain management
- Advanced analytics
| Pros | Cons |
| Comprehensive feature set | The user interface may feel outdated |
| Strong focus on cost control | Implementation can be time-consuming |
| Scalable for large operations | |
| Detailed reporting capabilities |
10. Cin7 Restaurant Inventory Software Malaysia
Why we picked it: Cin7 provides a cloud-based inventory management solution with extensive integrations, suitable for businesses looking to streamline their supply chain.
Founded in 2012, Cin7 offers integrated restaurant inventory management software in Malaysia that connects products, sales channels, warehouses, and stores in real-time. It’s designed to help businesses optimize their inventory and order processes.
Key features:
- Real-time inventory tracking
- Order management
- Warehouse management
- B2B e-commerce platform
- Comprehensive reporting
| Pros | Cons |
| Extensive integration options | The user interface can be complex |
| Scalable for growing businesses | Some advanced features may require add-ons |
| Real-time data synchronization | Implementation can be time-consuming |
| Strong customer support |
11. Jalebi.io
Why we picked it: Jalebi.io offers a user-friendly platform that simplifies restaurant inventory management.
Launched in 2020, Jalebi.io is a cloud-based platform designed specifically for the restaurant industry. Through intuitive tools and analytics, it aims to streamline inventory processes, reduce waste, and improve profitability.
Key features:
- Real-time inventory tracking
- Recipe management
- Waste tracking
- Supplier management
- Analytics dashboard
| Pros | Cons |
| Intuitive user interface | Newer platform with evolving features |
| Streamlined waste tracking | Integration options may be limited |
| Real-time analytics |
12. inFlow Inventory Software for Restaurant
Why we picked it: inFlow Inventory provides a comprehensive solution with robust features tailored for small to mid-sized businesses.
Developed by Archon Systems Inc., inFlow restaurant inventory software Malaysia is designed to simplify inventory management, emphasising ease of use and comprehensive functionality. It offers a range of tools to manage stock levels, track sales and purchases, and streamline operations.
Key features:
- Inventory tracking across multiple locations
- Barcode generation and scanning
- Order and invoice management
- Integration with e-commerce platforms
- Comprehensive reporting tools
| Pros | Cons |
| User-friendly interface | Limited offline capabilities |
| Robust barcode support | It may require additional training for complex functionalities |
| Strong integration capabilities | Requires stable internet for optimal use |
| Real-time inventory updates |
13. MarketMan restaurant inventory software
Why we picked it: MarketMan allows users to track waste and theft easily and to view inventory quantities and values in real time.
MarketMan is a cloud-based platform designed for restaurants, commissaries, and foodservice operations to manage inventory, purchasing, recipe costing, and cost of goods sold (COGS) tracking.
Key features:
- Real-Time Inventory Tracking
- Recipe Costing & Digital Cookbook
- Purchasing & Vendor Management Automation
- Menu Profitability & COGS Reporting
- POS & Accounting Integration
| Pros | Cons |
| Delivers strong visibility into inventory, waste, and food cost control | Some users report integration issues |
| Helps reduce administrative burden across purchasing, inventory counts, and reconciliation | Invoice scanning and mobile app features have been flagged for glitches |
| Multi-location capability | Pricing and cancellation may be challenging |
14. Restaurant365 restaurant inventory management software
Why we picked it: Restaurant365 integrates with POS systems, vendor/ordering systems, bank reconciliation, recipe costing, and inventory counts, and provides analytics tailored for food & beverage operations.
MarketMan is a cloud-based platform designed for restaurants, commissaries, and foodservice operations to manage inventory, purchasing, recipe costing, and cost of goods sold (COGS) tracking.
Key features:
- Inventory Management / Food Cost Control
- Recipe & Menu Costing
- Accounting + AP/AR + Bank Reconciliation
- Multi-Location & Chain Support
- Integration & Data Visibility
| Pros | Cons |
| Tailored specifically for restaurants | Steep learning curve/onboarding |
| Unified all-in-one system | Relatively high cost |
| Strong inventory and cost-control features | Some users report limitations in reporting customization or interface usability |
15. Upserve inventory software for restaurant
Why we picked it: The platform enables restaurant owners to see actual vs theoretical inventory levels, monitor waste, reduce food cost, and streamline the “back-of-house” operations.
Upserve Inventory is a cloud-based inventory and purchasing solution designed specifically for restaurants and hospitality businesses. It integrates with Upserve’s POS system to provide real-time ingredient usage tracking, automatic inventory deduction based on sales, food costing, one-click purchase orders, and waste monitoring.
Key features:
- Automatic Ingredient Usage Tracking
- Food Cost and Recipe Costing
- One-Click Purchasing / Vendor Integration
- Real-Time Inventory vs Sales Analytics
- Integration with POS System
| Pros | Cons |
| It offers features tailored to food & beverage operations | To get full inventory functionality, you may need a higher-tier plan, which increases the monthly cost. |
| Real-time data & analytics help reduce food cost | Complexity / Learning Curve |
| Deep integration with the POS system | The pricing model includes terminal fees and may become expensive for multi-locations |
Overall Comparison of Restaurant Inventory Software for Culinary Business
Choosing the right restaurant inventory software is essential for culinary businesses looking to reduce waste, control food costs, and streamline back-of-house operations. Here I present you the overal comparison of restaurant inventory software:
| Provider | Connection Quality | Bank Coverage | Ease of Integration | Data Enrichment |
|---|---|---|---|---|
| HashMicro | ||||
| Netstock | ||||
| Zoho | ||||
| Foodics | ||||
| NetSuite | ||||
| Orderhive | ||||
| Lightspeed | ||||
| Ordoroo |
Key Parts of Restaurant Inventory Management
Effective restaurant inventory management involves various key processes that ensure smooth operations and optimal stock levels. Here are the essential parts of managing inventory in a restaurant:
- Inventory Tracking and Monitoring: This involves continuously tracking stock levels to ensure that ingredients and supplies are adequately stocked. Real-time updates and automated alerts help prevent shortages or overstocking, ensuring that restaurants can meet customer demand without waste.
- Waste Reduction: One of the biggest challenges in restaurant inventory management is minimizing food waste. By tracking the shelf life of ingredients, implementing first-in-first-out (FIFO) or first-expired-first-out (FEFO) systems, and analyzing inventory usage, restaurants can cut down on spoilage and waste.
- Stock Replenishment: Efficient stock replenishment involves determining when to reorder ingredients and supplies based on sales trends, inventory levels, and lead times. This ensures that restaurants have the right amount of stock at all times, preventing overstocking or running out of items during peak demand periods.
- Data and Reporting: Inventory software provides detailed reports on stock levels, purchase history, and consumption patterns. This data helps restaurant managers make informed purchasing decisions, streamline operations, and forecast demand more accurately.
By managing these key components effectively, restaurants can maintain a balance between meeting customer needs and minimizing waste and costs.
How Do Restaurants Take Inventory?
Taking inventory in a restaurant is essential for accurate stock management and informed decision-making. Here’s how restaurants typically manage this process:
- Manual Inventory: Restaurants often conduct physical counts of their stock. This process can be time-consuming and error-prone, but it may be necessary for smaller operations with simpler needs.
- Automated Systems: More restaurants are turning to digital inventory management systems, which integrate with POS systems, barcodes, and RFID technology. These tools update stock levels automatically as items are sold or restocked, reducing human error and saving time. Automated inventory management provides real-time tracking, enabling restaurants to monitor stock without manual counts.
Automating inventory management allows for better control over stock, reduces errors, and improves operational efficiency, making it essential for growing restaurant businesses.
How to Choose the Most Suitable Inventory Vendor for You
Selecting the right restaurant inventory management software is crucial for optimizing your business operations. To make the best choice, consider these key factors:
- Identify your business needs: Understand the specific challenges you face, such as stock tracking, waste reduction, or multi-location management.
- Ease of use: Choose software with an intuitive interface to which your team can quickly adapt.
- Integration capabilities: Ensure the restaurant stock control software integrates seamlessly with your existing systems, like POS, accounting, and supply chain tools.
- Customer support: Look for vendors that offer responsive and reliable customer service to address any issues promptly.
- Scalability: Consider whether the software can grow with your business and support future expansion.
- Request a free demo: Test the software with your team to evaluate its functionality and suitability for your operations.
Conclusion
The top restaurant inventory software has indicators that pinpoint efficiency and effectiveness. For that, HashMicro stands out as a superior option. Its comprehensive features are designed to meet diverse business needs, offering an intuitive user experience that simplifies complex inventory tasks.
HashMicro’s proven track record and responsive customer support make it a reliable partner for business growth in Malaysia. Its robust restaurant stock control software feels invaluable, combining functionality and ease of use.
If you’re eager to experience how it can support your business, try the free demo and connect with HashMicro’s expert team for personalized guidance.
FAQs About Restaurant Inventory Software
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What is the best inventory method for restaurants?
The FIFO (First In, First Out) method is best for restaurants. It ensures older stock is used first, reducing waste and keeping ingredients fresh and safe.
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What is inventory in F&B service?
Inventory in F&B service refers to food, beverages, and supplies business stores for daily operations. It includes raw ingredients, packaging, and utensils. Managing it helps control costs and reduce waste.
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What is ABC inventory analysis?
ABC inventory analysis categorizes items based on value and importance. A-items are high-value, B-items are moderate, and C-items are low-cost. This helps prioritize stock management effectively.
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What are the 4 types of inventory?
The four types are raw materials, work-in-progress (WIP), merchandise and supplies, and finished goods. Raw materials are basic items, while WIP includes items still being prepared. Finished goods are ready-to-serve products, and supplies support daily operations.
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How to do a daily inventory for a restaurant?
To perform daily inventory for a restaurant, start by creating a standardized checklist of all key ingredients and supplies, categorized by storage area (such as dry storage, refrigerator, and freezer). Then at the same time each day, manually count the physical stock of each item and record the quantities using consistent units of measurement. Compare these counts with your POS or inventory management system to identify discrepancies between actual and theoretical usage. Note any items that are low, expired, or overstocked and update purchase orders accordingly. This daily process helps control food costs, reduce waste, maintain stock accuracy, and ensure smooth kitchen operations.
