Property management software today goes far beyond rent collection and maintenance tracking. With growing portfolios and rising demands, businesses need smarter tools to stay efficient and competitive.
As the property management software market size in Malaysia continues to expand, choosing the right solution becomes a key business move.
In this article, we’ll walk you through the Top 10 Property Management Software Solutions in Malaysia for 2025 to help you find the best fit for your operations. Keep reading to make a smarter choice for your property strategy.
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What is Property Management Software?
Property management software is a digital tool that helps landlords, property managers, and real estate companies oversee their day to day operations more efficiently.
From handling rent collection and maintenance requests to managing leases and tenant communications, it centralizes all key tasks into one system.
The goal is straightforward to save time, automate manual tasks, and provide property professionals with greater control over their portfolios.
Top 10 Property Management Software Solutions in Malaysia
Choosing the right property management software in Malaysia helps streamline operations, ensure compliance, and make informed decisions. Here are 10 top options to consider.
1.HashMicro Property Management
HashMicro’s Property Management Software provides a comprehensive solution for managing property operations, leasing, and financial tracking. Whether you’re managing condominiums, large scale investments, or real estate developments, the platform is designed to support your business at every level.
Its customizable features allow you to efficiently manage multiple properties and tenants, while seamlessly integrating with finance, procurement, equipment rental, and HR systems ideal for tracking contract-based staff and streamlining your entire workflow.
Is that all HashMicro can do? Not at all. Here’s what else ERP benefit HashMicro offers:
- Manage multi-property operations efficiently: Oversee tenant registration, payments, and maintenance from a single dashboard.
- Automate financial tracking: Manage condo fees, maintenance expenses, and financial reporting effortlessly, and also generate accurate reporting for revenue and asset tracking.
- Schedule and track property maintenance: Prevent expensive repairs by keeping facilities in top condition.
- Track lease agreements and renewals with ease: Get full visibility on contract timelines and financial obligations.
- Secure store property and tenant data: Access historical lease and financial records anytime.
- Automate procurement-to-payment workflows: Track purchases, vendor payments, and project expenses efficiently.
- Gain full control over AP/AR processes: Manage invoices, collections, and payment tracking in real-time.
- Improve financial oversight: Generate reports on project costs, revenue, and cash flow for better decision-making.
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2. Doorloop Inc.
Doorloop Inc. was established to simplify property management software and has quickly become a leader in the industry. The company offers a user-friendly platform designed for quick and easy implementation.
Additionally, the system is affordably priced and comes with responsive customer support through live chat, ensuring assistance for customers encountering any challenges during the setup process. Furthermore, the main features offered by DoorLoop are as follows:
- Automated Rent Collection
- Customizable Tenant Portals
- Integrated Maintenance Management
- Robust Reporting Tools
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3. Buildium Property Management Software
Buildium is a property management software tailored for residential property managers. It’s designed to help you stay on top of every part of your business, from daily tasks to long-term growth.
With features that streamline tenant screening, rent collection, and maintenance requests. New users can explore the system through a free trial to get familiar with its tools and capabilities.
Key features:
- Payment Processing
- Tenant Portal
- Work Order Management
- Billing & Invoicing
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4. Innago Property Management System
This property maintenance software provides a straightforward yet effective solution for property managers seeking to streamline their workflow without the complexity of multiple systems. It’s an ideal fit for landlords handling small to mid-sized property portfolios.
Another key benefit is its strong mobile performance, enabling you to easily manage your properties from virtually anywhere using your phone or tablet.
Key features:
- Easy Lease Management
- Automated Invoicing
- Maintenance Tracking
- Tenant Screening
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5. Ecount Property Management System
Ecount ERP software is a cloud-based solution built for small to mid-sized rental property businesses. It helps streamline key tasks, such as rent collection, work orders, accounting, and tenant management all in one system.
Key features:
- Accounting Integration
- Rent collection
- Billing & Invoicing
- Accounting
- Tenant management
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6. Rent Manager Property Maintenance Software
This rental property management software provider brings decades of experience in the landlord industry, offering a scalable platform that adapts well to various types of property management even for larger portfolios.
Its flexibility and customizable features make it a strong choice in a competitive market.
Key features:
- Customizable Property Templates
- Tenant Screening Services
- Online Payment Processing
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7. Entrata Property Management
Entrata is an all-in-one property management platform built for residential property owners, managers, and tenants. It brings together key functions like leasing, rent collection, marketing, and facilities management all accessible from a single dashboard.
Here’s a look at some of the features Entrata offers:
- Property Accounting
- Rental Applications
- Maintenance Management
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8. ResMan Property Management
ResMan Property Management System is a robust solution designed to simplify and enhance day-to-day property management tasks.
It offers a wide array of features, such as tenant management, rent tracking, maintenance handling, and financial reporting, that contribute to greater operational efficiency.
Key features:
- Rental Applications
- Maintenance Service Requests
- Online Payment
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9. Lodgify Property Management System
Lodgify is a property management platform that enables property owners and managers to handle bookings and reservations directly. It features a centralized dashboard, channel manager, and booking engine, making property oversight and guest communication more efficient.
Key features:
- Booking Management
- Marketing Tools
- Inventory Management
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10. MRI Property Management
MRI Property Management is a comprehensive digital solution designed for property owners, residents, and agents.
Built to support the diverse needs of real estate businesses worldwide, it offers a flexible platform that helps streamline operations, strengthen client relationships, and foster long-term business growth.
Key features:
- Resident and tenant portals
- Facility management
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Tips for Choosing The Best Property Management System for Business
Choosing the right property management software is essential to support your business operations and growth. To make the best choice, consider the following key factors:
- Features and Functionality: Look for essential tools like supplier management, purchase orders, spend tracking, and contract handling that align with your business needs.
- System Integration: Ensure the software can integrate smoothly with your current systems like accounting, ERP, and inventory to enhance efficiency and reduce errors.
- Customization: Opt for a solution that can be tailored to fit your unique workflows and operational requirements.
- Return on Investment: Select software that is scalable and flexible, offering long-term value and expert support to help you maximize your investment.
- User Experience: Choose a platform with an intuitive interface that’s easy to learn, helping your team get up to speed quickly.
- Support and Training: Strong customer support and thorough training are crucial to help your team use the system effectively and resolve issues promptly.
Conclusion
Selecting the right property management software is essential for enhancing your real estate business operations. With the right tool, you can streamline processes and increase profitability.
Among the many available options, HashMicro stands out with its wide range of customizable features. It offers an end-to-end solution for property management, encompassing tenant registration, property maintenance, and the generation of detailed reports.
The software is also highly flexible, supporting unlimited users and providing expert assistance to meet your specific business needs. Schedule a free demo with our team to discover how HashMicro can help drive the growth and success of your business.
FAQ Script
FAQ Property Management System
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What is a PMS role?
PMs help develop the strategy, vision, and product roadmap by pinpointing the right problem (or problems) to solve for specific groups of users. They understand and anticipate users’ needs, and are always on hand to provide empathetic communication with teams.
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What is PMS and its purpose?
A property management system (PMS) is a software application for the operations of hospitality accommodations and commercial residential rental properties. PMS is also used in manufacturing industries, local government and manufacturing.
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What are the benefits of implementing a PMS for property owners, managers, and guests?
A property management system allows you to easily book rooms, check in guests, and receive payments. You can also track your inventory, receive arrival reports, and keep track of upcoming events. This will enable you to focus more on growing your business instead of spending time on administrative tasks.
