HomeProductsHRM/PayrollHow to Write an Application Letter (With Examples)

How to Write an Application Letter (With Examples)

For those of you who are still actively applying for jobs, writing a job application letter or cover letter is one of the important things for you to know. The presence of this document is very important. And also has the potential to provide greater opportunities for applicants to be called for job interviews. Cover letters attached by job seekers are also able to give a good and lasting first impression in the minds of recruiters or HRD.

Unfortunately, getting a job these days is not as easy as it looks. Many people are still constrained by the application or process of applying for jobs or the files that are not correct and appropriate when applying for jobs. In this article, we will provide further explanation regarding the meaning, structure, and sample job application letters for several positions that you must know.

What is an Application Letter?

job application letter
Source: necerz.com

An application letter is a standalone document you submit to a potential employer to express your interest in an open position. This document explains who you are as a professional and an individual. The purpose of making this letter is as an application to fill a job in accordance with the vacancies offered. In other words, this letter contains a resume of information on a person’s skills. And also the experiences for consideration by recruiters who follow up on the application selection process.

A good application or cover letter can spark the HR manager’s interest and get them to read your resume. On the other hand, a bad application letter might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter. In this letter, you must introduce and promote yourself properly without making it up. In your letter, you may also want to show your familiarity with the company to which you’re applying. Attach an effective cover letter to your well-written resume. the result is your cover letter will quickly show recruiters you’re both qualified and a great fit for the role.

Read more: This is How to Get Your CV Detected at ATS (2021)

Tips for Writing a Job Application Letter

Writing a job application letter seems like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing this letters to send with your resume. Follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:

1. Use professional format

A job application letter should be more professional than a thank-you card or an email to a coworker or friend. The alignment of the document should include single spacing, one-inch margins, and left alignment. It’s best to use a traditional font, like Times New Roman, with sizes from 10 to 12 points. attempt to keep your application letter to at least one page. When a hiring manager reviews your application letter, they’re going to get their first impression of you as a possible employee. So take time to format it professionally and keep it concise.

2. Create heading

You need to use a proper business heading for your letter. The heading should include your name and get in touch with information, the date and therefore the name and address. If you send your application letter via email, you’ll eliminate your name and get in touch with information from the header. And put it at the rock bottom of the e-mail after the signature instead. By including the knowledgeable and detailed heading. You’ll make it easier for the hiring manager to follow up with you regarding the position.

3. Do not forget to address the letter to the hiring manager

In your research, attempt to find the name of the person reviewing applications for the work. Address your letter to the present person with a standard business greeting, like “Dear Mr./Ms.” and their surname. If you’re unable to seek out their preferred gender pronouns (she/her, them/they) of the individual reviewing your application, you can also use “Dear [first and last name]” or “Dear Hiring Manager.”

Also, you can simply look at this writing format:

cover letter example

Examples of Application Letters 

The following are some samples of documents that you can use as an illustration in writing a job application:

1. Simple job application letter

application letter

2. Entry-level job application letter

3. College student job application letter

4. Email job application letter

email job application letter


From the discussion about the sample job application letter described above, we hope that it can help you to succeed in the process of applying for a job to your dream company. Start write a cover letter as well as possible so that it will increase your chances of qualifying for the interview stage. You can see several examples of cover letters that match your status and dream job field. 

For recruiters, you can also use supporting software to simplify the recruitment process. Automate your HR and employee administration tasks. Automate your administrative tasks. Calculate salary and taxes, manage leave and attendance, Expense claims, and more operations with the best HRM System by HashMicro.

Interest in getting savvy tips for improving your business efficiency?

Vania Marsha Kristiani
A Junior Content Writer at HashMicro who Interested in Digital and Growth. Also a life-time learner who always strive to learn and grow. For business inquiries: [email protected]


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