{"id":65421,"date":"2025-01-09T10:09:32","date_gmt":"2025-01-09T10:09:32","guid":{"rendered":"https:\/\/www.hashmicro.com\/blog\/?p=65421"},"modified":"2026-01-08T08:36:03","modified_gmt":"2026-01-08T08:36:03","slug":"goods-receipt-note","status":"publish","type":"post","link":"https:\/\/www.hashmicro.com\/blog\/goods-receipt-note\/","title":{"rendered":"Goods Receipt Note: Definition, Benefits and Example"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">A Goods Receipt Note (GRN) is a key document in procurement, verifying that ordered goods are received in the correct quantity and condition. It ensures accurate inventory tracking and smooth coordination between procurement, warehouse, and finance teams.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Recognizing the importance of efficiency, <\/span><a href=\"https:\/\/www2.deloitte.com\/content\/dam\/Deloitte\/us\/Documents\/consulting\/us-2023-global-chief-procurement-officer-survey.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">72% of organizations<\/span><\/a><span style=\"font-weight: 400;\"> are now prioritizing digital transformation in their procurement processes. By automating tasks like the receipt of goods, businesses can reduce manual errors and focus on strategic activities, driving operational excellence.<\/span><\/p>\n<p><a href=\"https:\/\/www.hashmicro.com\/procurement-and-purchasing-management-system\"><span style=\"font-weight: 400;\">HashMicro Procurement Software<\/span><\/a><span style=\"font-weight: 400;\"> offers a comprehensive solution to simplify GRN processes. By automating documentation, providing real-time inventory updates, and ensuring compliance, HashMicro helps businesses eliminate errors and improve efficiency.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we\u2019ll explore the Goods Receipt Note, its importance, common challenges, and how HashMicro\u2019s solution can help streamline your procurement operations effectively.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.hashmicro.com\/free-product-tour\/?medium=free-product-tour\" target=\"_blank\"><img decoding=\"async\" loading=\"lazy\" width=\"712\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/11\/Free-Product-Tour-resized.webp\" alt=\"Free Demo\"><\/a> <!-- <div id=\"toc_group_article\" style=''>\r\n\t<p style='font-size:25px;font-weight:bold; margin-bottom:0px'>\r\n\t\tTable of Content:\r\n\t<\/p>\r\n\t<ul id=\"list_toc\" class='list_toc'><\/ul>\r\n<\/div> -->\r\n\r\n<!-- <div class=\"dropdown-fixed-top\" id=\"dropdown-fixed-top\">\r\n\t<div class=\"row\">\r\n\t\t<p id=\"pilihDaftarIsi\">Table of Content<\/p>\r\n\t\t<p><i class=\"td-icon-menu-down\"><\/i><\/p>\r\n\t<\/div>\r\n\t\r\n\t<div>\r\n\t\t<ul id=\"list_toc_top\" class='list_toc'><\/ul>\r\n\t<\/div>\r\n<\/div> -->\r\n\r\n<div id=\"placeholder-toc\"><\/div>\r\n<div id=\"toc\">\r\n    <div class=\"header\">\r\n\t<span class=\"toc-title\" id=\"toc-title\">Table of Content<\/span>\t\r\n\t <i class=\"toc-icon\">\r\n        <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"30\" height=\"30\" viewBox=\"0 0 24 24\" fill=\"none\" stroke=\"#000\" stroke-width=\"2\" stroke-linecap=\"round\" stroke-linejoin=\"round\" class=\"header-icon\">\r\n          <path d=\"m6 9 6 6 6-6\" \/>\r\n        <\/svg>\r\n      <\/i>\r\n\t<\/div>\r\n    <div class=\"list\">\r\n      <ul id=\"toc-list\"><\/ul>\r\n    <\/div>\r\n <\/div>\r\n\r\n<style>\r\n\t@media (max-width: 992px) {\r\n\t\t#toc_group_article {\r\n\t\t\tpadding-top: 24px;\r\n\t\t}\r\n\t}\r\n\t\r\n\t#list_toc_float {\r\n\t\tmax-height: calc(100vh - 250px);\r\n\t\toverflow-y: auto;\r\n\t}\r\n\t\r\n\t#list_toc_top {\r\n\t\tdisplay: none;\r\n\t\tbackground: #fff;\r\n\t\tmargin-bottom: 4px;\r\n\t}\r\n\t\r\n\t#list_toc_top li {\r\n\t\tdisplay: block;\r\n\t\tmargin-left: 0;\r\n\t\tlist-style: none;\r\n\t}\r\n\t\r\n\t#list_toc_top a {\r\n\t\tpadding: 5px;\r\n\t\tdisplay: block;\r\n\t}\r\n\t\r\n\t#list_toc_top.show {\r\n\t\tdisplay: block;\r\n\t}\r\n\r\n\t#list_toc_top a {\r\n\t\tcolor: #434343;\r\n\t\tborder-bottom: 1px solid #bbb;\r\n\t}\r\n\t\r\n\t.dropdown-fixed-top {\r\n\t\tposition: fixed;\r\n\t\ttop: 59px;\r\n\t\twidth: 100%;\r\n\t\tz-index: 99;\r\n\t\tborder-bottom: 2px solid #9c171e;\r\n\t\tpadding: 12px;\r\n\t\tbackground: #fff;\r\n\t\twidth: 100%;\r\n\t\tcursor: pointer;\r\n\t\tdisplay: none;\r\n\t\tleft: 0;\r\n\t\tbox-shadow: 0 -2px 7px 6px rgba(0, 0, 0, 0.17);\r\n\t}\r\n\t\r\n\t#dropdown-fixed-top.show {\r\n\t\tanimation: showAnim 0.5s ease;\r\n\t\tdisplay: block;\r\n\t\topacity: 1;\r\n\t}\r\n\t\r\n\t@keyframes showAnim {\r\n\t\tfrom {\r\n\t\t\tdisplay: none;\r\n\t\t\topacity: 0;\r\n\t\t}\r\n\t\tto {\r\n\t\t\tdisplay: block;\r\n\t\t\topacity: 1;\r\n\t\t}\r\n\t}\r\n\t\r\n\t.dropdown-fixed-top #list_toc_top {\r\n\t\tmax-height: calc(50vh - 110px);\r\n\t\toverflow-y: scroll;\r\n\t}\r\n\t\r\n\t.dropdown-fixed-top .row {\r\n\t\tdisplay: flex;\r\n\t\tjustify-content: space-between\r\n\t}\r\n\t\r\n\t.dropdown-fixed-top .row p {\r\n\t\tmargin-bottom: 0;\r\n\t}\r\n\t\r\n\t#pilihDaftarIsi {\r\n\t\tmax-width: 100%;\r\n\t\toverflow: hidden;\r\n\t\twhite-space: nowrap;\r\n\t}\r\n\t\r\n\t@media (min-width: 1018px) {\r\n\t\t.dropdown-fixed-top {\r\n\t\t\tdisplay: none;\r\n\t\t}\r\n\t}\r\n\t\r\n\t#list_toc li {margin-bottom: 0;margin-top: 5px;}\r\n\t#list_toc > li > ul {padding-left: 20px;margin-bottom: 0;}\r\n\t#list_toc{height:max-content;transition:ease-in-out}\r\n\t#list_toc li {margin-bottom: 0;margin-top: 5px;}\r\n\t#list_toc_float li.active > a {color:#b1252d;background: #ffe1e3;}\r\n\t#list_toc_top li.active > a {color:#b1252d;background: #ffe1e3;}\r\n\t#list_toc_float li a {padding:3px 7px}\r\n\t#list_toc_float li a {\r\n\t\tdisplay: block;\r\n\t\tcolor: #000;\r\n\t\tmargin-bottom: 6px;\r\n\t\tpadding-top: 2px;\r\n\t\tpadding-bottom: 2px;\r\n\t\ttransition: all 0.2s ease-in-out;\r\n\t\tfont-size: 15px;\r\n\t\tline-height: 18px;\r\n\t}\r\n\t#list_toc_float li{list-style:none;list-style-position:inside; margin-left:0;}\r\n\t#list_toc_float a:hover{color:#b1252d;}\r\n\t\r\n\t#toc_group_float{\r\n\t\tline-height: 24px;\r\n\t\tmax-height: calc(100vh - 100px);\r\n\t\toverflow: auto;\r\n\t\tz-index: 99;\r\n\t\tdisplay:none!important;\r\n\t\tbackground:#fff;\r\n\t\ttransition:all 0.5s linear\r\n\t}\r\n\t\r\n\t@media (min-width:1019px){\r\n\t\t#toc_group_float {\r\n\t\t\tdisplay:block!important;\r\n\t\t\t}\r\n\t\t\t\t#toc_group_article {\r\n\t\t\tdisplay:none;\r\n\t\t}\r\n\t}\r\n\r\n<\/style>\r\n\r\n<!-- ToC styling  -->\r\n<style>\r\n\t\/* Simple styling for the TOC *\/\r\n\t\r\n\t#toc ul li:last-child {\r\n    padding-bottom: 16px; \/* Adjust the value as needed *\/\r\n}\r\n\r\n.td-fix-index {\r\n\t transform: unset !important;\r\n     -webkit-transform: unset !important; \r\n}\r\n.footer-contact .td-fix-index {\r\n\t transform: translateZ(0) !important;\r\n     -webkit-transform: translateZ(0) !important; \r\n}\r\n\t.tdb_single_content .tdb-block-inner.td-fix-index{\r\n\t\tposition: static;\r\n\t}\r\n\t\r\n\r\n\t\r\n#toc {\r\n  background-color: #FFF;\r\n\tpadding: 17px 24px 0px 24px !important;\r\n  margin-bottom: 20px;\r\n\/*   border: 1px solid #9C171E; *\/\r\n  border-radius: 6px;\r\n\tdisplay: none;\r\n  max-width: 100%;\r\n  transition: .4s ease height;\r\n\tmargin-left: 0;\r\n\toverflow: hidden;\r\n}\r\n\r\n#toc .header{\r\n  display: flex;\r\n  align-items: center;\r\n  justify-content: space-between;\r\n\tbackground-color: transparent;\r\n}\r\n\t\r\n\t#toc.sticky .header{\r\n\t\tpadding: 4px 0;\r\n\t}\r\n\t\r\n.header p{\r\n  font-size: 18px !important;\r\n  font-weight: 600 !important;\r\n  color: #393939;\r\n   margin-bottom: 0;\r\n  \/* margin-top: 20px; *\/\r\n}\r\n\r\n.toc-icon{\r\n  float: right;\r\n\/*   visibility: hidden; *\/\r\n}\r\n\r\n\t.toc-title{\r\n\t\tmargin-right: auto;\r\n\/* \t\tpadding-left: 20px; *\/\r\n\t\tfont-weight: 600;\r\n\t\talign-self: center;\t}\t\r\n\r\n#toc ul {\r\n  list-style-type: none;\r\n  padding-left: 0;\r\n}\r\n\t\r\n#toc.sticky ul{\r\n\toverflow-y: auto;\r\n\tmax-height: 250px;\r\n\tmargin-top: 0px;\r\n\tpadding-top: 20px;\r\n\/* \tborder-top: 1px solid #d3d3d3; *\/\r\n}\r\n\t\r\n#toc ul li {\r\n\/*   margin-bottom: 10px; *\/\r\n  margin-bottom: 10px;\r\n\tmargin-left: 0;\r\n\ttransition: .2s ease;\r\n\tcursor: pointer;\r\n}\r\n\t\r\n\t#toc.sticky ul li {\r\n\t  margin-right: 10px;\r\n\t}\r\n\t\r\n.td-post-content #toc-list li a:hover, .td-post-content #toc-list a.active{\r\n\tbackground-color: #FFF;\r\n\/* \tpadding: 8px 16px 8px 16px; *\/\r\n\tpadding: 4px 16px 4px 16px;\r\n\tborder-radius: 6px;\r\n\tcolor: #9c171e !important;\r\n\tfont-weight: 600 !important;\r\n}\r\n\t\r\n\t.td-post-content #toc-list li:hover a, .td-post-content #toc-list a.active{\r\n\t\tcolor: #9C171E !important;\r\n\t\tfont-weight: 600 !important;\r\n\t}\r\n\t\r\n.td-post-content #toc-list a.active{\r\n\tfont-weight: bold !important;\r\n\tcolor: #9C171E !important;\r\n}\r\n\t\r\n#toc a, .td-post-content #toc-list a {\r\n  text-decoration: none;\r\n  color: #ea1717 !important;\r\n  transition: .2s ease;\r\n\tfont-weight: 400 !important;\r\n\tdisplay: block;\r\n\t\r\n\tpadding: 4px 16px 4px 0;\r\n}\r\n\r\n#toc.sticky {\r\n  position: fixed;\r\n\/*   top: 73px; *\/\r\n\tbottom: 0;\r\n  z-index: 100; \r\n  box-shadow: 0 2px 5px rgba(0,0,0,0.1); \r\n\twidth: 100%; \r\n\tbackground-color: #FFF;\r\n\/* \tbackground-color: #FFF1F1; *\/\r\n\tborder-bottom: 1px solid #ea1717;\r\n\/*   border: 1px solid #393939; *\/\r\n  box-shadow: 0px 0px 14px 0px #00000040;\r\n  cursor: pointer;\r\n\tanimation: fadein .3s ease;\r\n\tpadding: 12px 16px !important;\r\n}\r\n\t\r\n\t.fadein{\r\n\t\tanimation: fadein .3s ease;\r\n\t}\r\n\t\r\n\t.fadeout{\r\n\t\tanimation: fadeout .3s ease;\r\n\t}\r\n\t\r\n\t\r\n\t@keyframes fadein{\r\n\t\t0% {\r\n\t\t\topacity: 0;\r\n\t\t}\r\n\t\t100%{\r\n\t\t\topacity: 1;\r\n\t\t}\r\n\t}\r\n\t\r\n\t@keyframes fadeout{\r\n\t\t0% {\r\n\t\t\topacity: 1;\r\n\t\t}\r\n\t\t100%{\r\n\t\t\topacity: 0;\r\n\t\t}\r\n\t}\r\n\r\n\t\r\n#toc.sticky .header p{\r\n\tmargin-bottom: 10px;\r\n\tmargin-top: 10px;\r\n}\r\n\r\n#toc.sticky .toc-icon{\r\n  visibility: visible;\r\n\/* \ttransition: 0.4s ease; *\/\r\n}\r\n\t\r\n\t.toc-icon{\r\n\t\talign-items: center;\r\n    \tdisplay: flex;\r\n\t}\r\n\t\r\n\tsvg.header-icon{\r\n\/* \t\tbackground-color: #9c171e; *\/\r\n\t\tbackground-color: #FFF;\r\n\t\tborder-radius: 30px;\r\n\t\tpadding: 5px;\r\n\t}\r\n\r\n#toc.sticky .list{\r\n\/*   max-height: 0; *\/\r\n  transition: height 0.4s ease;\r\n}\r\n\t\r\n\t#toc .list{\r\n\/*   max-height: 0; *\/\r\n  transition: height 0.4s ease;\r\n}\r\n\r\n#toc .header.active .toc-icon{\r\n\ttransform: rotate(0deg); \r\n\topacity: 1;\r\n}\r\n\r\n\t#toc .header.active + .list {\r\n\t  max-height: 200px; \/* Adjust this value as needed *\/\r\n\t  opacity: 1;\r\n\t}\r\n\t\r\n\t#placeholder-toc{\r\n\/* \t\tdisplay: none; *\/\r\n\t}\r\n\t\r\n\t@media (min-width: 768px) and (max-width: 991px){\r\n\t\t#toc.sticky{\r\n\/* \t\t\ttop: 104px; *\/\r\n\t\t\tbottom: 0px;\r\n\t\t}\r\n\t\t\r\n\t\t#toc{\r\n\t\t\twidth: unset !important;\r\n\t\t}\r\n\t}\r\n\t\r\n\t@media (max-width: 767px){\r\n\t\t#toc{\r\n\t\t\twidth: 100% !important;\r\n\t\t\tdisplay: inline-block;\r\n\t\t}\r\n\t\t\r\n\t\t#toc.sticky{\r\n\t\t\twidth: 90% !important;\r\n\/* \t\t\ttop: 81px; *\/\r\n\t\t\tbottom: 60px;\r\n\t\t\tmargin-left: auto;\r\n\t\t\tmargin-right: auto;\r\n\t\t\tpadding: 0 16px;\r\n\t\t\tright: 5%;\r\n\t\t}\r\n\t}\r\n\t\r\n\t<\/style>\r\n\r\n<!-- ToC List for mobile -->\r\n<script>\r\n \/\/ Generate TOC based on headings\r\ndocument.addEventListener(\"DOMContentLoaded\", function() {\r\n  \/\/ Get the element that will contain the TOC\r\n  const tocList = document.getElementById('toc-list');\r\n\r\n  \/\/ Get the element with the ID 'article-left'\r\n  const article = document.querySelector('.td-post-content');\r\n\r\n  \/\/ Find all h2 elements within 'myarticle'\r\n  const headers = article.getElementsByTagName('h2');\r\n\r\n  \/\/ Loop through the h2 elements and create a list item for each one\r\n  for (let i = 0; i < headers.length; i++) {\r\n    const header = headers[i];\r\n    const headerText = header.textContent;\r\n\/\/     const headerId = 'header-' + i;\r\n    const headerId = headerText\r\n    .toLowerCase()\r\n    .trim()\r\n    .replace(\/[^\\w\\s-]\/g, '')  \/\/ hapus tanda baca\r\n    .replace(\/\\s+\/g, '-'); \/\/ ganti spasi jadi \"-\"\r\n\r\n    \/\/ Set an ID for the header if it doesn't have one\r\n    header.setAttribute('id', headerId);\r\n\r\n    \/\/ Create a list item for the TOC\r\n    const listItem = document.createElement('li');\r\n\r\n    \/\/ Create a link for the list item\r\n    const link = document.createElement('a');\r\n    link.setAttribute('href', '#' + headerId);\r\n    link.textContent = headerText;\r\n\r\n    \/\/ Append the link to the list item\r\n    listItem.appendChild(link);\r\n\r\n    \/\/ Append the list item to the TOC list\r\n    tocList.appendChild(listItem);\r\n  }\r\n});\r\n\r\n\/\/ Keep height and placement of content using placeholder in place of TOC\r\ndocument.addEventListener(\"DOMContentLoaded\", function() {\r\n  const toc = document.querySelector('#toc');\r\n  const placeholderToc = document.querySelector('#placeholder-toc');\r\n\r\n  function setPlaceholderHeight() {\r\n    placeholderToc.style.height = `${toc.offsetHeight}px`;\r\n  }\r\n\r\n  \/\/ Set the initial height of the placeholder\r\n  setPlaceholderHeight();\r\n\r\n  \/\/ Update the height on window resize\r\n  window.addEventListener('resize', setPlaceholderHeight);\r\n});\r\n  const tocTitle = document.querySelector('#toc-title'); \/\/ Assuming header-faq is the element for TOC title\r\n\r\n\/\/ Sticky TOC and update heading\r\ndocument.addEventListener(\"DOMContentLoaded\", function() {\r\n  const toc = document.querySelector('#toc');\r\n  const footer = document.querySelector('.td-footer-template-wrap');\r\n  const tocParent = toc.parentElement;\r\n  const divTop = tocParent.getBoundingClientRect().top + window.pageYOffset;\r\n  const tocHeight = toc.offsetHeight;\r\n  const triggerPoint = divTop + tocHeight + 700;\r\n  const footerHeight = footer.offsetHeight;\r\n  const triggerFooterPoint = footer.getBoundingClientRect().top + window.pageYOffset - footerHeight - footerHeight - footerHeight;\r\n  const phtoc = document.querySelector('#placeholder-toc');\r\n  const headers = document.querySelectorAll('.td-post-content h2');\r\n  const navLinks = document.querySelectorAll('#toc-list a');\r\n\t\r\n\tconst panel2 = document.querySelector(\"#toc .list\");\r\n\tvar icon = document.querySelector(\".toc-icon\");\r\n\r\n  let activeLink = null; \/\/ Declare activeLink outside the loop\r\n\t\r\n  \/\/ Function to handle scroll and add\/remove .sticky class\r\n  function handleScroll() {\r\n    const windowTop = window.pageYOffset || document.documentElement.scrollTop;\r\n    let currentHeader = '';\r\n\r\n    \/\/ Highlight user progress as the heading comes\r\n    headers.forEach(header => {\r\n\t\tconst headerTop = header.offsetTop;\r\n\t\tconst headerHeight = header.clientHeight;\r\n\t\tif (window.scrollY >= (headerTop - headerHeight + 700)) {\r\n\t\t\tconst currentHeaderId = header.getAttribute('id');\r\n\t\t\tconst currentHeaderText = document.getElementById(currentHeaderId).textContent;\r\n\/\/ \t\t\tconsole.log(\"current header text:\", currentHeaderText);\r\n\t\t\ttocTitle.textContent = currentHeaderText;\r\n\t\t\tcurrentHeader = currentHeaderId;\r\n\t\t\t\r\n\t\t\tif(window.innerWidth < 767){\r\n\t\t\t\ttocTitle.textContent = 'Table of Content';\r\n\t\t\t}\r\n\t\t}\r\n\t});\r\n\r\n    navLinks.forEach(link => {\r\n      link.classList.remove('active');\r\n      if(currentHeader != '') {\r\n\t\t  if (link.getAttribute('href').includes(currentHeader)) {\r\n\t\t\t  link.classList.add('active');\r\n\t\t  }\r\n\t  }\r\n    });\r\n\/\/     if (windowTop < triggerFooterPoint) {\r\n\/\/         toc.style.display = 'block';\r\n\/\/ \t}else{\r\n\/\/         toc.style.display = 'none';\r\n\/\/ \t}\r\n    \/\/ Update TOC title if sticky\r\n    if (windowTop > triggerPoint) {\r\n      if (!toc.classList.contains('sticky')) {\r\n        phtoc.style.display = \"block\";\r\n        toc.classList.add('sticky');\r\n        toc.style.width = `${tocParent.offsetWidth}px`; \/\/ Set width to match the parent element\r\n        toc.setAttribute('style', 'width: ' + tocParent.offsetWidth + 'px !important;');\r\n        toc.style.backgroundColor = \"#FFF\";\r\n\t\tpanel2.style.height = '0px';\r\n\t\t  icon.style.transform = \"rotate(180deg)\";\r\n\t\t  if(window.innerWidth < 767){\r\n\/\/ \t\t\t  const tocs = document.querySelector('#toc.sticky');\r\n\t\t\t  tocTitle.textContent = 'Table of Content'; \/\/ Reset title\r\n       \t\t  toc.style.width = '150px'; \/\/ Set width to match the parent element\r\n\t\t  }\r\n      }\r\n      if (currentHeader) {\r\n\/\/         console.log(\"activeLink:\", activeLink);\r\n        if (activeLink) {\r\n\/\/           tocTitle.textContent = activeLink.textContent; \/\/ Update TOC title\r\n          tocTitle.textContent = activeLink ? activeLink.textContent : \"\"; \/\/ Update title only if activeLink exists\r\n        }\r\n      }\r\n    } else {\r\n      toc.classList.remove('sticky');\r\n      phtoc.style.display = \"none\";\r\n      toc.style.width = 'unset'; \/\/ Reset to original width\r\n      toc.style.backgroundColor = \"#FFF\";\r\n      tocTitle.textContent = 'Table of Content'; \/\/ Reset title\r\n\t\tpanel2.style.height = panel2.scrollHeight + \"px\";\r\n\t\ticon.style.transform = \"rotate(180deg)\";\r\n    }\r\n  }\r\n\r\n    \/\/ Attach the scroll event listener to the window\r\n    window.addEventListener('scroll', handleScroll);\r\n\r\n    \/\/ Initial call to handleScroll to set the correct state on load\r\n    handleScroll();\r\n});\r\n\t\r\n\t\/\/ Open toggle TOC\r\n\t  document.addEventListener(\"DOMContentLoaded\", function() {\r\n\t\tvar tocHeader = document.querySelector(\"#toc .header\");\r\n\t\tvar toc = document.querySelector(\"#toc\");\r\n\t\tvar icon = document.querySelector(\".toc-icon\");\r\n\t\tconst tocTitle = document.querySelector('#toc-title');\r\n\t\tconst tocs = document.querySelector('#toc.sticky');\r\n \t\tconst tocParent = toc.parentElement;\t\t  \r\n\r\n\t\t  tocHeader.addEventListener(\"click\", function() {\r\n\t\t\tvar panel = this.nextElementSibling;\r\n\t\t\tif (panel.style.height !== '0px') { \/\/ Check if height is not 0px\r\n\t\t\t  panel.style.height = '0px'; \/\/ Set height to 0 for full collapse\r\n\t\t\t  icon.style.transform = \"rotate(180deg)\";\r\n\/\/ \t\t\t\ttoc.style.paddingBottom = '6px'; \r\n\t\t\t\tif(window.innerWidth > 768){\r\n\t\t\t\t\tif(!toc.classList.contains('sticky')){\r\n\t\t\t\t\t\ttoc.style.width = \"unset\";\r\n\/\/ \t\t\t\t\t\ttoc.setAttribute('style', 'width: ' + tocParent.offsetWidth + 'px !important;');\r\n\t\t\t\t\t}\r\n\t\t\t\t\tif (toc.classList.contains('sticky')){\r\n\t\t\t\t\t\ttoc.style.width = '${tocParent.offsetWidth}px';\r\n\t\t\t\t\t\ttoc.setAttribute('style', 'width: ' + tocParent.offsetWidth + 'px !important;');\r\n\t\t\t\t\t}\r\n\t\t\t\t}\r\n\t\t\t\tif(window.innerWidth < 767){\r\n\t\t\t\t\ttoc.style.width = \"unset\"; \/\/ Reset width\r\n\t\t\t\t}\r\n\t\t\t\ttoc.style.backgroundColor = \"#FFF1F1\";\r\n\t\t\t} else {\r\n\t\t\t  panel.style.height = panel.scrollHeight + \"px\";\r\n\t\t\t  icon.style.transform = \"rotate(0deg)\";\r\n\t\t\t  toc.style.backgroundColor = \"#FFF\";\r\n\t\t\t  tocTitle.textContent = 'Table of Content'; \/\/ Reset title\r\n\t\t\t\ttoc.style.paddingBottom = '24px';\r\n\t\t\t \tif(window.innerWidth < 767){\r\n\t\t\t\t\ttoc.style.width = `${tocParent.offsetWidth}px`; \/\/ Set width to match the parent element\r\n\t\t\t\t\ttoc.setAttribute('style', 'width: ' + tocParent.offsetWidth + 'px !important;');\r\n\t\t\t\t}\r\n\t\t\t}\r\n\t\t  });\r\n\r\n\t\t  \/\/ Close TOC when a link inside it is clicked\r\n\t\t  var tocLinks = document.querySelectorAll(\"#toc .list a\");\r\n\t\t  tocLinks.forEach(function(link) {\r\n\t\t\tlink.addEventListener(\"click\", function() {\r\n\t\t\t  var panel = document.querySelector(\"#toc .list\");\r\n\t\t\t  panel.style.height = '0px'; \/\/ Set height to 0 for full collapse\r\n\t\t\t  icon.style.transform = \"rotate(180deg)\";\r\n\t\t\t  toc.style.backgroundColor = \"#FFF\";\r\n\t\t\t});\r\n\t\t  });\r\n\t\t});\r\n\r\n\r\n\r\n\t\r\n\/\/ \tmake the heading at the center of the viewport\r\n\/\/ \tdocument.addEventListener('DOMContentLoaded', function() {\r\n\/\/     \/\/ Add click event listener to all links in the TOC list\r\n\/\/     document.querySelectorAll('#toc-list a').forEach(anchor => {\r\n\/\/         anchor.addEventListener('click', function (e) {\r\n\/\/             e.preventDefault(); \/\/ Prevent the default behavior of jumping to the anchor\r\n\/\/ \/\/ \t\t\tconsole.log(\"prevent default\");\r\n\/\/             const targetId = this.getAttribute('href').substring(1); \/\/ Get the ID of the target element\r\n\/\/             const targetElement = document.getElementById(targetId); \/\/ Get the target element\r\n\r\n\/\/             if (targetElement) {\r\n\/\/                 const headerHeight = document.querySelector('#toc .header').offsetHeight; \/\/ Get the height of the fixed header\r\n\/\/                 const windowHeight = window.innerHeight; \/\/ Get the height of the viewport\r\n\/\/                 const targetOffset = targetElement.offsetTop; \/\/ Get the top offset of the target element\r\n\/\/                 const scrollTo = targetOffset + (windowHeight \/ 2) + (headerHeight); \/\/ Calculate the scroll position to center the target element\r\n\r\n\/\/                 \/\/ Scroll to the calculated position smoothly\r\n\/\/                 window.scrollTo({\r\n\/\/                     top: scrollTo,\r\n\/\/                     behavior: 'smooth'\r\n\/\/                 });\r\n\/\/             }\r\n\/\/         });\r\n\/\/     });\r\n\/\/ });\r\n<\/script>\r\n\r\n<!-- START script lama -->\r\n<!-- <script>\r\n\/\/ \tvar pilihDaftarIsi = document.getElementById('pilihDaftarIsi');\r\n\t\r\n\/\/ \tdocument.addEventListener('DOMContentLoaded', function() {\r\n\/\/ \t\tvar dropdownFixedTop = document.querySelector('.dropdown-fixed-top');\r\n\r\n\/\/ \t\tdropdownFixedTop.addEventListener('click', function() {\r\n\/\/ \t\t\tvar dropdownContent = this.querySelector('.list_toc');\r\n\/\/ \t\t\tdropdownContent.classList.toggle('show');\r\n\/\/ \t\t});\r\n\r\n\/\/ \t\twindow.addEventListener('click', function(event) {\r\n\/\/ \t\t\tvar listTocTop = document.getElementById('list_toc_top');\r\n\r\n\/\/ \t\t\tif (!dropdownFixedTop.contains(event.target)) {\r\n\/\/ \t\t\t\tlistTocTop.classList.remove('show');\r\n\/\/ \t\t\t}\r\n\/\/ \t\t});\r\n\/\/ \t});\r\n\t\r\n\/\/ \tvar daftarIsiContainer = document.getElementById('toc_group_article');\r\n\/\/ \tvar dropdownFixedTop = document.getElementById('dropdown-fixed-top');\r\n\/\/     var triggered = false; \/\/ Flag to keep track of whether the function has been triggered\r\n\r\n\/\/     window.addEventListener('scroll', function() {\r\n\/\/         if (!triggered && isCompletelyScrolledPast(daftarIsiContainer)) {\r\n\/\/             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scrollPosition = window.scrollY;\r\n\r\n    \/\/ Find the active h2 and h3 headings based on their position in the corresponding TOC\r\n    let activeH2 = null;\r\n    let activeH3 = null;\r\n\r\n    const tocItems = document.querySelectorAll(`.${tocClass} li`);\r\n    tocItems.forEach(item => {\r\n      const a = item.querySelector('a');\r\n      if (!a) return;\r\n      const href = a.getAttribute('href');\r\n      const targetId = href.substring(1); \/\/ Remove the '#' from the href to get the target ID\r\n      const targetElement = document.getElementById(targetId);\r\n      if (!targetElement) return;\r\n\r\n      const targetTop = targetElement.getBoundingClientRect().top + scrollPosition;\r\n      const nextItem = item.nextElementSibling;\r\n      const nextTop = nextItem ? nextItem.getBoundingClientRect().top + scrollPosition : Infinity;\r\n\r\n      if (targetTop <= scrollPosition + 150) {\r\n        if (a.parentElement.parentElement === tocItems) {\r\n          \/\/ The h2 heading is at the root level of the TOC\r\n          activeH2 = { id: targetId, level: 'h2' };\r\n        } else {\r\n          \/\/ The h3 heading is nested under an h2 heading\r\n          const parentH2 = a.parentElement.parentElement.previousElementSibling;\r\n          if (parentH2) {\r\n            const h2Link = parentH2.querySelector('a');\r\n            if (h2Link) {\r\n              const h2Href = h2Link.getAttribute('href');\r\n              const h2Id = h2Href.substring(1);\r\n              activeH2 = { id: h2Id, level: 'h2' };\r\n            }\r\n          }\r\n          activeH3 = { id: targetId, level: 'h3' };\r\n        }\r\n      }\r\n\r\n      if (targetTop > scrollPosition + 150 && nextTop > scrollPosition + 150 && !activeH3) {\r\n        \/\/ Reset the activeH2 when there are no more active h3 headings\r\n        activeH2 = null;\r\n      }\r\n    });\r\n\r\n    \/\/ Update the active state for the TOC items\r\n    tocItems.forEach(item => {\r\n      item.classList.remove('active');\r\n      const a = item.querySelector('a');\r\n      if (a) {\r\n        const href = a.getAttribute('href');\r\n        const targetId = href.substring(1);\r\n        if ((activeH2 && activeH2.id === targetId) || (activeH3 && activeH3.id === targetId)) {\r\n          item.classList.add('active');\r\n\t\t  pilihDaftarIsi.innerHTML = a.textContent;\r\n        }\r\n      }\r\n    });\r\n  }\r\n\r\n  \/\/ Call scrollSpy for each TOC on window scroll\r\n  const tocClasses = ['list_toc', 'list_toc_float', 'list_toc_top']; \/\/ Add other TOC class names here if you have more than two instances\r\n  tocClasses.forEach(tocClass => {\r\n    window.addEventListener('scroll', () => scrollSpy(tocClass));\r\n  });\r\n<\/script> -->\r\n<!-- END script lama -->\r\n\t\r\n<script>\r\n    \/\/ Scrollspy function to highlight the active TOC item based on the scroll position\r\n  function scrollSpy(tocClass) {\r\n    const scrollPosition = window.scrollY;\r\n\r\n    \/\/ Find the active h2 and h3 headings based on their position in the corresponding TOC\r\n    let activeH2 = null;\r\n    let activeH3 = null;\r\n\r\n    const tocItems = document.querySelectorAll(`.${tocClass} li`);\r\n    tocItems.forEach(item => {\r\n      const a = item.querySelector('a');\r\n      if (!a) return;\r\n      const href = a.getAttribute('href');\r\n      const targetId = href.substring(1); \/\/ Remove the '#' from the href to get the target ID\r\n      const targetElement = document.getElementById(targetId);\r\n      if (!targetElement) return;\r\n\r\n      const targetTop = targetElement.getBoundingClientRect().top + scrollPosition;\r\n      const nextItem = item.nextElementSibling;\r\n      const nextTop = nextItem ? nextItem.getBoundingClientRect().top + scrollPosition : Infinity;\r\n\r\n      if (targetTop <= scrollPosition + 150) {\r\n        if (a.parentElement.parentElement === tocItems) {\r\n          \/\/ The h2 heading is at the root level of the TOC\r\n          activeH2 = { id: targetId, level: 'h2' };\r\n        } else {\r\n          \/\/ The h3 heading is nested under an h2 heading\r\n          const parentH2 = a.parentElement.parentElement.previousElementSibling;\r\n          if (parentH2) {\r\n            const h2Link = parentH2.querySelector('a');\r\n            if (h2Link) {\r\n              const h2Href = h2Link.getAttribute('href');\r\n              const h2Id = h2Href.substring(1);\r\n              activeH2 = { id: h2Id, level: 'h2' };\r\n            }\r\n          }\r\n          activeH3 = { id: targetId, level: 'h3' };\r\n        }\r\n      }\r\n\r\n      if (targetTop > scrollPosition + 150 && nextTop > scrollPosition + 150 && !activeH3) {\r\n        \/\/ Reset the activeH2 when there are no more active h3 headings\r\n        activeH2 = null;\r\n      }\r\n    });\r\n\r\n    \/\/ Update the active state for the TOC items\r\n    tocItems.forEach(item => {\r\n      item.classList.remove('active');\r\n      const a = item.querySelector('a');\r\n      if (a) {\r\n        const href = a.getAttribute('href');\r\n        const targetId = href.substring(1);\r\n        if ((activeH2 && activeH2.id === targetId) || (activeH3 && activeH3.id === targetId)) {\r\n          item.classList.add('active');\r\n        }\r\n      }\r\n    });\r\n  }\r\n\r\n  \/\/ Call scrollSpy for each TOC on window scroll\r\n  const tocClasses = ['list_toc', 'list_toc_float']; \/\/ Add other TOC class names here if you have more than two instances\r\n  tocClasses.forEach(tocClass => {\r\n    window.addEventListener('scroll', () => scrollSpy(tocClass));\r\n  });\r\n<\/script>\r\n\t\r\n\r\n<!-- ToC List for desktop side bar, diganti jadi inject by php, di code snippet \"Sidebar Accordion\" -->\r\n<!--  <script>\r\n\tdocument.addEventListener(\"DOMContentLoaded\", function() {\r\nToC List for desktop side bar, diganti jadi inject by php, di code snippet \"Sidebar Accordion\"\r\n        Fungsi untuk mengubah teks menjadi format id\r\n        function formatId(text) {\r\n            return text.trim().replace(\/[^\\w\\d]+\/g, '_');\r\n        }\r\n\r\n        \/\/ Fungsi untuk membuat nested list\r\n        function createNestedList(parentNode, children) {\r\n            if (children.length === 0) return;\r\n\r\n            const nestedUl = document.createElement('ul');\r\n            children.forEach(child => {\r\n                const nestedLi = document.createElement('li');\r\n                const nestedA = document.createElement('a');\r\n                nestedA.textContent = child.title;\r\n                nestedA.href = `#${child.id}`;\r\n                nestedLi.appendChild(nestedA);\r\n                nestedUl.appendChild(nestedLi);\r\n\r\n                if (child.children.length > 0) {\r\n                    createNestedList(nestedLi, child.children);\r\n                }\r\n            });\r\n\r\n            parentNode.appendChild(nestedUl);\r\n        }\r\n\r\n        \/\/ Membuat objek untuk menyimpan daftar h2 dan h3 beserta judulnya\r\n        const headings = [];\r\n\r\n           \/\/ Mengambil semua elemen h2 dan h3\r\n        const elements = document.querySelectorAll('.td-post-content h2');\r\n\t\t\t\/\/, .td-post-content h3\r\n\r\n        elements.forEach(element => {\r\n            if (element.tagName === 'H2') {\r\n                const id = formatId(element.textContent);\r\n                element.id = id;\r\n\t\t\t\tif (element.textContent.toLowerCase() === \"key takeaways\") {return;} \/\/ Kalau Key Takeaways, jangan dimasukin\r\n                headings.push({ level: 'h2', id: id, title: element.textContent, children: [] });\r\n            } else if (element.tagName === 'H3') {\r\n                const id = formatId(element.textContent);\r\n                element.id = id;\r\n                if (headings.length > 0) {\r\n                    headings[headings.length - 1].children.push({ level: 'h3', id: id, title: element.textContent, children: [] });\r\n                }\r\n            }\r\n        });\r\n\r\n        \/\/ Membuat list HTML dari objek headings\r\n        const ul = document.getElementById('list_toc');\r\n        let currentUl = ul;\r\n        headings.forEach(heading => {\r\n            const li = document.createElement('li');\r\n            const a = document.createElement('a');\r\n            a.textContent = heading.title;\r\n            a.href = `#${heading.id}`;\r\n            li.appendChild(a);\r\n\r\n            if (heading.level === 'h2') {\r\n                \/\/ Menyimpan ul saat ini untuk menambahkan nested ul\r\n                currentUl = li;\r\n                ul.appendChild(li);\r\n            } else if (heading.level === 'h3') {\r\n                if (!currentUl.lastElementChild || currentUl.lastElementChild.tagName !== 'UL') {\r\n                    \/\/ Jika belum ada nested ul, buat satu\r\n                    const nestedUl = document.createElement('ul');\r\n                    currentUl.appendChild(nestedUl);\r\n                    currentUl = nestedUl;\r\n                }\r\n                currentUl.appendChild(li);\r\n            }\r\n\r\n            createNestedList(li, heading.children);\r\n        });\r\n\t\tDapatkan elemen ul dengan id 'list_toc_float'\r\nconst ulFloat = document.getElementById('list_toc');\r\nconst ulJourney = document.getElementById('list_journey');\r\n\r\nDapatkan isi (child elements) dari ul dengan id 'list_toc_float'\r\n\tif (ulFloat !== null) {\r\n\t\tconst clonedChildren = ulFloat.cloneNode(true).children;\r\n\t\tconst ulToc = document.getElementById('list_toc_float');\r\n\t\tconst ulTocTop = document.getElementById('list_toc_top');\r\n\t\tif ((ulToc !== null || ulToc !== undefined) && window.innerWidth > 1018){\r\n\t\t\tulToc.append(...clonedChildren);\r\n\t\t} else {\r\n\t\t\tulTocTop.append(...clonedChildren);\r\n\t\t}\r\n\t} \r\n\r\n\tif (ulJourney !== null) {\r\n\t\tconst clonedChildrenJourney = ulJourney.cloneNode(true).children;\r\n\t\tconst ulTocJourney = document.getElementById('list_toc_journey');\r\n\t\tulTocJourney.append(...clonedChildrenJourney);\r\n\t} \r\n\t\r\n        Fungsi untuk mengambil tinggi navbar\r\n        function getNavbarHeight() {\r\n            const navbar = document.getElementById('tdi_34');\r\n            return navbar ? navbar.offsetHeight : 0;\r\n        }\r\n\r\n        \/\/ Fungsi untuk menambahkan offset posisi scroll\r\n        function scrollToElementWithOffset(elementId) {\r\n            const element = document.getElementById(elementId);\r\n            if (element) {\r\n                const offset = getNavbarHeight();\r\n                const elementPosition = element.getBoundingClientRect().top;\r\n                const offsetPosition = elementPosition - offset-40;\r\n\r\n                window.scrollBy({\r\n                    top: offsetPosition,\r\n                    behavior: 'smooth'\r\n                });\r\n            }\r\n        }\r\n\r\n        \/\/ Fungsi untuk menangani klik pada tautan judul\r\n        function handleTitleClick(event) {\r\n            event.preventDefault();\r\n            const href = event.target.getAttribute('href').substr(1);\r\n            scrollToElementWithOffset(href);\r\n        }\r\n\r\n        \/\/ Tambahkan event listener untuk semua tautan judul\r\n        const titleLinks = document.querySelectorAll('a[href^=\"#\"]');\r\n        titleLinks.forEach(link => {\r\n            link.addEventListener('click', handleTitleClick);\r\n        });\r\n\t});\r\n    <\/script> -->\r\n<\/span><\/p>\n<table style=\"border-collapse: collapse; background-color: #fffacd; border-radius: 25px 25px 25px 25px;\" width=\"100%\">\n<tbody>\n<tr>\n<td style=\"padding: 15px; border: none;\">\n<h3 style=\"margin-bottom: 10px;\"><span style=\"background-color: #990000; color: #ffffff; padding: 5px;\"><b>Key Takeaways<\/b><\/span><\/h3>\n<ul>\n<li><a href=\"#what\">Goods Receipt Notes (GRN) are<\/a> documents that record received goods, ensuring accurate inventory tracking and delivery verification.<\/li>\n<li><a href=\"#importance\">GRNs improve efficiency<\/a>, reduce errors, enhance vendor accountability, and simplify audit-ready record management.<\/li>\n<li><a href=\"https:\/\/www.hashmicro.com\/procurement-and-purchasing-management-system\">HashMicro\u2019s Procurement System<\/a> automates GRN creation, inventory updates, and procurement workflows for seamless operations.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><b>What is a Goods Receipt Note?<\/b><\/h2>\n<p><span id=\"what\"><span style=\"font-weight: 400;\">A Goods Receipt Note (GRN) is a document used to confirm a supplier&#8217;s goods receipt. It details the items&#8217; quantity, description, and condition, ensuring that the delivery matches the purchase order for accurate inventory and invoicing.<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400;\">The primary purpose of a GRN is to act as evidence of receipt. It facilitates smooth communication between key departments, such as <\/span><a href=\"https:\/\/www.hashmicro.com\/blog\/erp-system-procurement\/\"><span style=\"font-weight: 400;\">ERP procurement<\/span><\/a><span style=\"font-weight: 400;\">, inventory, and finance. It allows cross-checking against purchase orders and validating supplier invoices for payment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Additionally, the warehouse team relies on the GRN to update inventory levels accurately, ensuring no discrepancies between stock records and actual goods.<\/span><\/p>\n<p><span id=\"importance\"><span style=\"font-weight: 400;\">Beyond its operational significance, a GRN helps businesses address potential issues, such as missing items, incorrect deliveries, or damaged goods. By documenting these discrepancies immediately, the GRN enables quick resolution with suppliers, reducing delays and maintaining operational continuity.\u00a0<\/span><\/span><\/p>\n<h2><b>The Importance of Goods Receipt Notes<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Goods Receipt Notes (GRNs) ensure accuracy and transparency in the <\/span><a href=\"https:\/\/www.hashmicro.com\/blog\/procurement-management\/\"><span style=\"font-weight: 400;\">procurement management<\/span><\/a><span style=\"font-weight: 400;\">. They prove that goods have been received as ordered, essential for maintaining accurate inventory records.\u00a0<\/span><\/p>\n<p>By documenting the details of the received items, including their condition and quantity, GRNs help businesses avoid discrepancies between purchase orders and actual deliveries. Using <a href=\"https:\/\/www.hashmicro.com\/blog\/definition-of-note-in-business-transaction\/\">digital notes<\/a> to record these details further improves accuracy, reduces paperwork, and ensures smooth inventory management, preventing overstocking or stockouts and maintaining customer satisfaction.<\/p>\n<p><span style=\"font-weight: 400;\">GRNs are integral to the financial and audit processes, as well as inventory control. They provide the necessary documentation to verify supplier invoices, ensuring that payments are made only for goods received.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This verification process helps avoid fraud and errors, making GRNs essential to a company&#8217;s internal controls. Furthermore, having a proper GRN system improves communication across departments, reducing delays and enhancing overall efficiency in the supply chain.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also explore other articles related to the best<\/span> <a href=\"https:\/\/www.hashmicro.com\/blog\/procurement-software\/\"><span style=\"font-weight: 400;\">procurement software<\/span><\/a> in Singapore<span style=\"font-weight: 400;\">\u00a0to discover how these solutions can optimize efficiency and accuracy in your procurement processes.<\/span><\/p>\n<h2><b>Essential Information You Need to Know About Goods Receipt Notes<\/b><\/h2>\n<p><a href=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN.webp\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-65424 size-full\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN.webp\" alt=\"GRN\" width=\"1200\" height=\"650\" srcset=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN.webp 1200w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-300x163.webp 300w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-1024x555.webp 1024w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-768x416.webp 768w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-775x420.webp 775w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-150x81.webp 150w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-696x377.webp 696w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/GRN-1068x580.webp 1068w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">A well-constructed Goods Receipt Note (GRN) contains critical information to ensure the accuracy of the receipt process. The key details include:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Supplier information<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This includes the supplier&#8217;s name, address, and contact details. It ensures that the goods can be traced back to the correct supplier in case of issues or returns. Accurate supplier information streamlines communication and resolves discrepancies quickly.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Purchase order number<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The purchase order number links the GRN to the original order, ensuring the goods received match the requested items. It also acts as a reference for cross-checking details between departments and helps track the order through the entire procurement process.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Description of goods<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The description includes item names, model numbers, and specifications. It ensures that the correct products are delivered, reducing inventory errors. Accurate descriptions help avoid confusion and ensure consistency in product handling.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Quantity received<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This records the exact quantity of items received. It is essential to update inventory and confirm that the order was fulfilled correctly. Any discrepancies in quantity can be flagged immediately to prevent stock issues.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Condition of goods<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This notes any damages, defects, or missing items upon delivery. It helps document the state of goods received for quality control and warranty claims. Identifying issues early can prevent delays in resolving disputes with suppliers.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">6. Date of receipt<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The date goods are received is crucial for tracking inventory and financial processes. It helps ensure that payments and stock updates occur within the proper time frame. Accurate dating is also necessary for auditing and compliance purposes.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">7. Authorized signatures<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The receiving staff and warehouse manager must sign the GRN to confirm its accuracy. Signatures validate the goods received, adding a layer of accountability and ensuring the document is officially recognized within the system.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These details ensure that the GRN is an accurate and reliable document for inventory management, supplier communication, and financial verification.<\/span><\/p>\n<h2><b>Common Problems in Managing Goods Receipt Note<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Managing Goods Receipt Notes (GRNs) effectively is essential for smooth procurement and inventory operations, but many businesses face common challenges in this process.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Inaccurate documentation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">One of the most frequent problems is receiving incorrect or incomplete GRNs. Discrepancies between the GRN, purchase order, and delivery can lead to inventory errors and payment disputes.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">2. Delayed GRN creation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In some organizations, GRNs are not created immediately upon receipt of goods, which can lead to delays in inventory updates and payment verification. This delay disrupts workflow, affects financial reporting, and may result in stock level discrepancies or missed supplier payment deadlines.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">3. Missing or lost GRNs<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">GRNs can be misplaced or lost, mainly when managed manually, complicating audits and inventory checks. Missing GRNs create confusion and can prevent the resolution of discrepancies or tracking of items. Digitizing the process can minimize this risk.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">4. Lack of integration with other systems<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Data inconsistencies can arise without proper integration between GRNs and other business systems like inventory or accounting software. This leads to reporting errors, mismatched inventory records, and difficulties in invoice processing. Seamless system integration is key to accuracy.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">5. Inconsistent approvals and signatures<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Inconsistent approval or missing signatures on GRNs can delay verification, affecting supplier payments and inventory management. Without proper authorization, ensuring accountability and resolving disputes efficiently is harder. Standardizing approval workflows helps prevent delays.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Addressing these common problems is crucial for maintaining accurate records, improving operational efficiency, and ensuring smooth financial and inventory management.<\/span><\/p>\n<h2><b>Goods Receipt Note Templates<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Efficient record-keeping is essential for smooth business operations, especially when managing incoming goods. A well-structured Goods Receipt Note (GRN) template ensures accuracy in tracking deliveries, verifying quantities, and documenting product conditions.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Below, we provide customizable examples to help you streamline your goods receipt process effortlessly.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">1. Goods Receipt Note Templates 1<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Simplify your process with our ready-to-use GRN template. This customizable sheet lets you track deliveries, verify items, and ensure proper documentation. Click below to download and adapt it for your business needs!<\/span><\/p>\n<!-- shortcode CTA download new -->\r\n\r\n<div class=\"download-wrapper new\">\r\n\t<p class=\"download-desc\">goods receipt note templates 1<\/p>\r\n\t\r\n\t<div class=\"download-top\" style=\"position: relative;\">\r\n\t\t<div class=\"opacity-ef\"><\/div>\r\n\t\t<img decoding=\"async\" class=\"download-img\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/goods-receipt-notes-template-1.webp\">\r\n\t<\/div>\r\n\t\r\n\t<div class=\"button-wrapper\">\r\n\t\t<button \r\n\t\t\tclass=\"downloadBtn\" \r\n\t\t\tpopup-content=\"\" \r\n\t\t\tdata-link=\"https:\/\/docs.google.com\/spreadsheets\/d\/1RdIxeZWHYrrNdL-7GlRdY9jDKE9Iqj_DtfFmEMiiUIk\/copy\"\r\n\t\t\tdata-format=\"sheet\">\r\n\t\t\t<div class=\"icon-unduh\"><\/div>\r\n\t\t\t<p class=\"download-text\">Download Now<\/p>\r\n\t\t<\/button>\r\n\r\n\t\t<button \r\n\t\t\tclass=\"downloadBtn\" \r\n\t\t\tpopup-content=\"\" \r\n\t\t\tdata-link=\"\"\r\n\t\t\tdata-format=\"\">\r\n\t\t\t<div class=\"icon-unduh\"><\/div>\r\n\t\t\t<p class=\"download-text\">Download Now<\/p>\r\n\t\t<\/button>\r\n\r\n\t\t<button \r\n\t\t\tclass=\"downloadBtn\" \r\n\t\t\tpopup-content=\"\" \r\n\t\t\tdata-link=\"\"\r\n\t\t\tdata-format=\"\">\r\n\t\t\t<div class=\"icon-unduh\"><\/div>\r\n\t\t\t<p class=\"download-text\">Download Now<\/p>\r\n\t\t<\/button>\r\n\t<\/div>\r\n\t\r\n\t<div class=\"download-bottom\" style=\"position: relative;\">\r\n\t\t<div class=\"opacity-ef\"><\/div>\r\n\t\t<img decoding=\"async\" class=\"download-img\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/goods-receipt-notes-template-1.webp\" alt=\"goods receipt note templates\">\r\n\t<\/div>\r\n<\/div>\r\n\r\n<style>\r\n\t.button-wrapper{\r\n\t\tdisplay: flex;\r\n\t\talign-items: center;\r\n\t\tjustify-content: center;\r\n\t}\r\n\t\r\n\t.new p.download-text{\r\n\t\tmargin-bottom: 0;\r\n\t\tcolor: #FFF;\r\n\t\ttext-align: center;\r\n\t\tfont-family: 'Roboto';\r\n\t}\r\n\t\r\n\t.download-bottom, .download-top{\r\n\t\tmargin-top: 32px;\r\n\t\theight: 250px;\r\n\t\toverflow: hidden;\r\n\t\tborder-radius: 8px 8px 0 0;\r\n\t}\r\n\t\r\n\t.download-top{\r\n\t\tdisplay: none;\r\n\t}\r\n\t\r\n\t.download-img{\r\n\t\twidth: 100%;\r\n\/* \t\tfilter: blur(1px); *\/\r\n\t}\r\n\r\n\t.opacity-ef{\r\n\t\tposition: absolute;\r\n\t\tdisplay: block;\r\n\t\ttop: 0;\r\n\t\tleft: 0;\r\n\t\tbottom: 0;\r\n\t\tbackground-image: linear-gradient(180deg, rgba(255, 255, 255, 0.00) 35%, #FFF 88%);\r\n\t\tbackdrop-filter: blur(1px);\r\n\t\tz-index: 1;\r\n\t\twidth: 100%;\r\n\t}\r\n\t\r\n\t.download-wrapper.new{\r\n\t\tbackground: unset;\r\n\t\tpadding: 40px 16px;\r\n\t\tborder-radius: unset;\r\n\t\tborder-bottom: 2px solid #D9D9D9;\r\n\t\tborder-top: 2px solid #D9D9D9;\r\n\t}\r\n\t\r\n\t.icon-unduh{\r\n\t\tbackground-image: url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/11\/icon-unduh.webp');\r\n\t\tbackground-size: cover;\r\n\t\tbackground-repeat: no-repeat;\r\n\t\tbackground-position: center;\r\n\t}\r\n\t\r\n\t.new .downloadBtn{\r\n\t\twidth: 200px;\r\n\t\tpadding: 10px 14px;\r\n\t\tmargin-right: 16px;\r\n\t\tcolor: #FFF !important;\r\n\t\tbox-shadow: 5px 6px 16px 0px rgba(0, 0, 0, 0.25);\r\n\t\tjustify-content: center;\r\n\t}\r\n\t\r\n\t.new .downloadBtn:last-child{\r\n\t\tmargin-right: 0;\r\n\t}\r\n\t\r\n\t.new .download-desc{\r\n\t\tcolor: #282828 !important;\r\n\t\ttext-align: center;\r\n\t\tfont-size: 27px !important;\r\n\t\tfont-style: normal;\r\n\t\tfont-weight: 700;\r\n\t\tline-height: 28px;\r\n\t\tmargin-bottom: 24px !important;\r\n\t}\r\n\t\r\n\t.btn-pdf{\r\n\t\tborder: 2px solid #D01517;\r\n\t\tbackground: #D01517;\r\n\t}\r\n\t\r\n\t.btn-word{\r\n\t\tborder: 2px solid #25589A;\r\n\t\tbackground: #25589A;\r\n\t}\r\n\t\r\n\t.btn-excel{\r\n\t\tborder: 2px solid #20744A;\r\n\t\tbackground: #20744A;\r\n\t}\r\n\t\r\n\t.d-none{\r\n\t\tdisplay: none;\r\n\t}\r\n\t\r\n\t@media (min-width:992px) and (max-width:1399px){\r\n\t\t.new .downloadBtn p.download-text{\r\n\t\t\tfont-size: 16px;\r\n\t\t}\r\n\t}\r\n\t\r\n\t@media (max-width:991px){\r\n\t\t.button-wrapper{\r\n\t\t\tdisplay: block;\r\n\t\t}\r\n\t\t\r\n\t\t.new .downloadBtn{\r\n\t\t\twidth: 100%;\r\n\t\t\tmargin-left: 0;\r\n\t\t\tmargin-right: 0;\r\n\t\t\tmargin-bottom: 16px;\r\n\t\t}\r\n\t\t\r\n\t\t.download-bottom{\r\n\t\t\tdisplay: none;\r\n\t\t}\r\n\t\t\r\n\t\t.download-top{\r\n\t\t\tdisplay: block;\r\n\t\t\tmargin-bottom: 16px;\r\n\t\t}\r\n\t\t\r\n\t\t.new .download-desc{\r\n\t\t\tmargin-bottom: 16px !important;\r\n\t\t}\r\n\t}\r\n\t\r\n\t@media (max-width:576px){\r\n\t\t.download-top{\r\n\t\t\theight: 120px;\r\n\t\t}\r\n\t}\r\n<\/style>\r\n\r\n<script>\r\n\tdocument.querySelectorAll('.downloadBtn').forEach(button=>{\r\n\t\tconst formatData = button.getAttribute('data-format');\r\n\t\tconst btnText = button.querySelector('.download-text');\r\n\t\tconst linkData = button.getAttribute('data-link');\r\n\t\tconst iconUnduh = button.querySelector('.icon-unduh');\r\n\t\tconst popupContent = button.getAttribute('popup-content');\r\n\t\t\r\n\t\tif(formatData == 'pdf'){\r\n\t\t\tbutton.classList.add('btn-pdf'); \r\n\t\t\tbtnText.innerHTML = \"Download PDF\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/teenyicons_pdf-solid.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'word'){\r\n\t\t\tbutton.classList.add('btn-word'); \r\n\t\t\tbtnText.innerHTML = \"Download Word\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/file-icons_microsoft-word.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'excel'){\r\n\t\t\tbutton.classList.add('btn-excel'); \r\n\t\t\tbtnText.innerHTML = \"Download Excel\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/vscode-icons_file-type-excel2.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'docs'){\r\n\t\t\tbutton.classList.add('btn-word'); \r\n\t\t\tbtnText.innerHTML = \"Download Docs\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/simple-icons_googledocs.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'sheet'){\r\n\t\t\tbutton.classList.add('btn-excel'); \r\n\t\t\tbtnText.innerHTML = \"Download Sheet\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/simple-icons_googlesheets.webp')\"\r\n\t\t}\r\n\t\t\r\n\t\tif(linkData == ''){\r\n\t\t\tbutton.classList.add('d-none');\r\n\t\t}\r\n\t})\r\n<\/script>\n<h3><span style=\"font-weight: 400;\">2. Goods Receipt Notes Templates 2<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Make your workflow easier with our ready-to-use GRN template. This flexible sheet helps you track deliveries, check items, and maintain accurate records effortlessly. Click below to download and customize it for your business!<\/span><\/p>\n<!-- shortcode CTA download new -->\r\n\r\n<div class=\"download-wrapper new\">\r\n\t<p class=\"download-desc\">goods receipt note templates 2<\/p>\r\n\t\r\n\t<div class=\"download-top\" style=\"position: relative;\">\r\n\t\t<div class=\"opacity-ef\"><\/div>\r\n\t\t<img decoding=\"async\" class=\"download-img\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/goods-receipt-notes-2.webp\">\r\n\t<\/div>\r\n\t\r\n\t<div class=\"button-wrapper\">\r\n\t\t<button \r\n\t\t\tclass=\"downloadBtn\" \r\n\t\t\tpopup-content=\"\" \r\n\t\t\tdata-link=\"https:\/\/docs.google.com\/spreadsheets\/d\/1Zs78SZD78Vt346QYFsXgr24dnYf9eb8fHFK5ZsnMqLQ\/copy\"\r\n\t\t\tdata-format=\"sheet\">\r\n\t\t\t<div class=\"icon-unduh\"><\/div>\r\n\t\t\t<p class=\"download-text\">Download Now<\/p>\r\n\t\t<\/button>\r\n\r\n\t\t<button \r\n\t\t\tclass=\"downloadBtn\" \r\n\t\t\tpopup-content=\"\" \r\n\t\t\tdata-link=\"\"\r\n\t\t\tdata-format=\"\">\r\n\t\t\t<div class=\"icon-unduh\"><\/div>\r\n\t\t\t<p class=\"download-text\">Download Now<\/p>\r\n\t\t<\/button>\r\n\r\n\t\t<button \r\n\t\t\tclass=\"downloadBtn\" \r\n\t\t\tpopup-content=\"\" \r\n\t\t\tdata-link=\"\"\r\n\t\t\tdata-format=\"\">\r\n\t\t\t<div class=\"icon-unduh\"><\/div>\r\n\t\t\t<p class=\"download-text\">Download Now<\/p>\r\n\t\t<\/button>\r\n\t<\/div>\r\n\t\r\n\t<div class=\"download-bottom\" style=\"position: relative;\">\r\n\t\t<div class=\"opacity-ef\"><\/div>\r\n\t\t<img decoding=\"async\" class=\"download-img\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/goods-receipt-notes-2.webp\" alt=\"goods receipt note templates\">\r\n\t<\/div>\r\n<\/div>\r\n\r\n<style>\r\n\t.button-wrapper{\r\n\t\tdisplay: flex;\r\n\t\talign-items: center;\r\n\t\tjustify-content: center;\r\n\t}\r\n\t\r\n\t.new p.download-text{\r\n\t\tmargin-bottom: 0;\r\n\t\tcolor: #FFF;\r\n\t\ttext-align: center;\r\n\t\tfont-family: 'Roboto';\r\n\t}\r\n\t\r\n\t.download-bottom, .download-top{\r\n\t\tmargin-top: 32px;\r\n\t\theight: 250px;\r\n\t\toverflow: hidden;\r\n\t\tborder-radius: 8px 8px 0 0;\r\n\t}\r\n\t\r\n\t.download-top{\r\n\t\tdisplay: none;\r\n\t}\r\n\t\r\n\t.download-img{\r\n\t\twidth: 100%;\r\n\/* \t\tfilter: blur(1px); 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\r\n\t\t\tbtnText.innerHTML = \"Download PDF\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/teenyicons_pdf-solid.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'word'){\r\n\t\t\tbutton.classList.add('btn-word'); \r\n\t\t\tbtnText.innerHTML = \"Download Word\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/file-icons_microsoft-word.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'excel'){\r\n\t\t\tbutton.classList.add('btn-excel'); \r\n\t\t\tbtnText.innerHTML = \"Download Excel\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/vscode-icons_file-type-excel2.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'docs'){\r\n\t\t\tbutton.classList.add('btn-word'); \r\n\t\t\tbtnText.innerHTML = \"Download Docs\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/simple-icons_googledocs.webp')\"\r\n\t\t}\r\n\t\tif(formatData == 'sheet'){\r\n\t\t\tbutton.classList.add('btn-excel'); \r\n\t\t\tbtnText.innerHTML = \"Download Sheet\";\r\n\t\t\ticonUnduh.style.backgroundImage = \"url('https:\/\/www.hashmicro.com\/id\/blog\/wp-content\/uploads\/2024\/12\/simple-icons_googlesheets.webp')\"\r\n\t\t}\r\n\t\t\r\n\t\tif(linkData == ''){\r\n\t\t\tbutton.classList.add('d-none');\r\n\t\t}\r\n\t})\r\n<\/script>\n<h2><b>Streamline Goods Receipt Notes Creation with HashMicro\u2019s Procurement System<\/b><\/h2>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-67282\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System.webp\" alt=\"Streamline Goods Receipt Notes Creation with HashMicro\u2019s Procurement System\" width=\"1200\" height=\"675\" srcset=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System.webp 1200w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-300x169.webp 300w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-1024x576.webp 1024w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-768x432.webp 768w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-747x420.webp 747w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-150x84.webp 150w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-696x392.webp 696w, https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/01\/Streamline-Goods-Receipt-Notes-Creation-with-HashMicros-Procurement-System-1068x601.webp 1068w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Efficient management of Goods Receipt Notes (GRN) is vital for tracking deliveries and maintaining accurate inventory records. Manual processes often lead to errors, inefficiencies, and delays.<\/span><\/p>\n<p><a href=\"https:\/\/www.hashmicro.com\/procurement-and-purchasing-management-system\"><span style=\"font-weight: 400;\">HashMicro\u2019s Procurement System<\/span><\/a><span style=\"font-weight: 400;\"> offers an automated solution that simplifies GRN management, improving accuracy and productivity. With HashMicro\u2019s system, businesses can automatically generate Goods Receipt Notes directly from purchase orders, reducing the need for manual input and minimizing errors.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>E-Procurement for Online Tenders and RFQ\/ITQ: <\/b><span style=\"font-weight: 400;\">Simplify procurement by managing online tenders and RFQ\/ITQ processes. This ensures a faster, more transparent, and more efficient supplier selection process.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>OCR for RFQ: <\/b><span style=\"font-weight: 400;\">Quickly extract and digitize data from RFQ documents using OCR technology. This reduces manual data entry and improves procurement accuracy.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Periodic Vendor Rating Review: <\/b><span style=\"font-weight: 400;\">Evaluate vendor performance regularly with automated rating reviews. This feature helps ensure consistent quality and reliability from suppliers.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Custom Printout in RFQ (for Different Purchase Types): <\/b><span style=\"font-weight: 400;\">Create customized RFQ printouts for various purchase types. Tailor documents to meet specific needs, ensuring clear communication with vendors.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Budget Tracking &amp; Limit per Purchase: <\/b><span style=\"font-weight: 400;\">Monitor budgets in real time and set spending limits for each purchase. This feature prevents overspending and ensures financial control in procurement.<\/span><\/li>\n<\/ul>\n<h2><b>Conclusions<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Goods Receipt Notes (GRN) are essential for documenting received goods and maintaining accurate inventory records. They are a critical tool for verifying deliveries, tracking quantities, and ensuring the quality of items received, reducing the risk of errors and discrepancies in the procurement process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using GRNs improves inventory accuracy, improves vendor accountability and streamlines procurement workflows. By ensuring every delivery is recorded and verified, businesses can enhance efficiency, minimize disputes, and maintain precise records for audits and reporting.<\/span><\/p>\n<p><a href=\"https:\/\/www.hashmicro.com\/procurement-and-purchasing-management-system\"><span style=\"font-weight: 400;\">HashMicro\u2019s Procurement System<\/span><\/a><span style=\"font-weight: 400;\"> provides an advanced solution to simplify and optimize the GRN process. With features like automated GRN creation, real-time inventory updates, and detailed analytics, it helps businesses manage procurement tasks efficiently.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Take the first step towards hassle-free procurement management. Schedule a <\/span><a href=\"https:\/\/www.hashmicro.com\/free-product-tour\/\"><b>free demo<\/b><\/a><span style=\"font-weight: 400;\"> of HashMicro\u2019s Procurement System today and discover how it can transform your GRN process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/www.hashmicro.com\/procurement-and-purchasing-management-system?medium=moneysite-banner\" target=\"_blank\"><img decoding=\"async\" loading=\"lazy\" width=\"712\" src=\"https:\/\/www.hashmicro.com\/blog\/wp-content\/uploads\/2025\/06\/Procurement.webp\" alt=\"Procurement\"><\/a><\/span><\/p>\n<h3><strong>FAQ About Goods Receipt Notes (GRN)<\/strong><\/h3>\n<ul class=\"bottom_faq\">\n<li>\n<details>\n<summary><strong>What is the difference between GRN and GRV?<\/strong><\/summary>\n<p>The Goods Received Voucher (GRV), also referred to as a Goods Received Note (GRN), was frequently identified as a challenge, often requiring two to four days for completion.<\/p>\n<\/details>\n<\/li>\n<li>\n<details>\n<summary><strong>What documents are used in receiving goods?<\/strong><\/summary>\n<p>Documents such as the purchase order, receiving report, packing slip, and vendor&#8217;s invoice can be stored together, ideally in electronic format, and linked during the receipt process to ensure they are easily accessible when processing invoices and making payments.<\/p>\n<\/details>\n<\/li>\n<li>\n<details>\n<summary><strong>Who is responsible for goods receipt?<\/strong><\/summary>\n<p>A goods receipt may be issued by either the buyer or the seller of the goods. Usually, the receiving party signs the document to acknowledge receipt of the goods.<\/p>\n<\/details>\n<\/li>\n<\/ul>\n<p>{<br \/>\n&#8220;@context&#8221;: &#8220;https:\/\/schema.org&#8221;,<br \/>\n&#8220;@type&#8221;: &#8220;FAQPage&#8221;,<br \/>\n&#8220;mainEntity&#8221;: [{<br \/>\n&#8220;@type&#8221;: &#8220;Question&#8221;,<br \/>\n&#8220;name&#8221;: &#8220;What is the difference between GRN and GRV?&#8221;,<br \/>\n&#8220;acceptedAnswer&#8221;: {<br \/>\n&#8220;@type&#8221;: &#8220;Answer&#8221;,<br \/>\n&#8220;text&#8221;: &#8220;The Goods Received Voucher (GRV), also referred to as a Goods Received Note (GRN), was frequently identified as a challenge, often requiring two to four days for completion.&#8221;<br \/>\n}<br \/>\n},{<br \/>\n&#8220;@type&#8221;: &#8220;Question&#8221;,<br \/>\n&#8220;name&#8221;: &#8220;Who is responsible for goods receipt?&#8221;,<br \/>\n&#8220;acceptedAnswer&#8221;: {<br \/>\n&#8220;@type&#8221;: &#8220;Answer&#8221;,<br \/>\n&#8220;text&#8221;: &#8220;A goods receipt may be issued by either the buyer or the seller of the goods. Usually, the receiving party signs the document to acknowledge receipt of the goods.&#8221;<br \/>\n}<br \/>\n},{<br \/>\n&#8220;@type&#8221;: &#8220;Question&#8221;,<br \/>\n&#8220;name&#8221;: &#8220;What is Oracle&#8217;s ERP called?&#8221;,<br \/>\n&#8220;acceptedAnswer&#8221;: {<br \/>\n&#8220;@type&#8221;: &#8220;Answer&#8221;,<br \/>\n&#8220;text&#8221;: &#8220;Oracle Fusion Cloud ERP is a comprehensive, modern cloud ERP suite that equips your teams with advanced features like AI to automate time-consuming tasks, analytics to respond to market changes in real time, and automatic updates to remain up-to-date and maintain a competitive edge.&#8221;<br \/>\n}<br \/>\n}]<br \/>\n}<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A Goods Receipt Note (GRN) is a key document in procurement, verifying that ordered goods are received in the correct quantity and condition. It ensures accurate inventory tracking and smooth coordination between procurement, warehouse, and finance teams. Recognizing the importance of efficiency, 72% of organizations are now prioritizing digital transformation in their procurement processes. By [&hellip;]<\/p>\n","protected":false},"author":218,"featured_media":65427,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1128],"tags":[2939],"class_list":{"0":"post-65421","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-procurement","8":"tag-nobanner"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Goods Receipt Note: Definition, Benefits and Example<\/title>\n<meta name=\"description\" content=\"Learn the importance of Goods Receipt Notes in tracking deliveries, verifying goods, and improving inventory accuracy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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