HomeProductsHRMHow to Make a Good Resignation Letter for You

How to Make a Good Resignation Letter for You

A resignation letter is one of the documents that must be prepared by an employee who wants to resign from their company. It is undeniable that many employees are still confused about where to start when writing resignation letters. In the end, the employee must look for a good format of resignation letter sample on the internet. BusinessTech will provide some examples that professionals commonly use for those of you looking for a format resignation letter template, then. However, first, let us see what a resignation letter exactly is.


resignation letter

Definition of Resignation Letter

A resignation letter is an official letter that contains a statement that an employee wants to resign from his job or company. When writing this letter, you need to pay attention to the form of delivery so that you still leave a positive impression at the company where you worked before.

Some employees submit their resignations verbally to their superiors or HR managers without a resignation letter. However, it is good to prepare a resignation letter to make it formal. In addition, a resignation letter shows that you are a professional.

Steps Before Writing a Letter of Resignation

Discuss with superiors

This is an important thing to do before submitting a resignation letter. Your boss is one of the closest people to you in the company. Your boss needs to know the reason why you left the company. So, do not forget to prepare a logical reason why you are resigning!

Prepare yourself! Chances are you will get a re-offer

Know that you have the opportunity to receive a re-offer from your boss. Especially if you are a well-performing employee and have the potential to develop further. You will be offered a raise, perks, a bonus, and even a promotion. So, think twice before you resign.

Re-checking the employment contract

It is essential for those planning to resign to re-examine the management of the employment contract you signed when you started working. Usually, companies have requirements on how long you have to work for the company. If you resign less than the specified work period, you must prepare some money to pay the fine.

Also read: The Best Way to Reduce Employee Turnover

Resignation Letter Sample

Like a letter in general, in a letter of resignation, there are several things that you need to include on the letter of resignation: recipient, company name, company address, the contents of the letter such as the reason why you are resigning, the author’s clear name, and the place and date you wrote the letter of resignation.

Here we provide examples of some resignation letters that you can use as references to write a good and correct resignation letter.

1. Resignation letter Sample of an employee

September 10, 2021

Mr/Mrs. HRD

PT Sukses Sentosa

Manggis Street No. VI


Dear Mr/Mrs. Hrd,

I am Alexandria Marie, wishing to announce my resignation from PT Sehat Sentosa as a Data Analyst. This resignation submission is effective as of September 10, 2021.

Through this letter of resignation, I would like to thank you for the opportunity that has been given to PT Sehat Sentosa. I have gained many things and experiences that will help me develop in the future. I also want to apologize if there are mistakes intentionally or unintentionally during my work at this company.

Hopefully, PT Sehat Sentosa will be more successful in the future. Thank you for your attention.




Alexandria Marie

2. Resignation letter Sample of organizational member

September 13, 2021

General Head

Jakarta Youth Association

Merdeka Street No. 34


Through this letter, I would like to convey my intent and purpose to resign from the position of secretary. The reason behind my resignation was that I wanted to pursue my education so I could not spend time in this organization.

While working with the Jakarta Youth Association, I learned valuable lessons about organizing. Those experiences helped me grow to be better. I also want to apologize if I have mistakes and shortcomings during the organization.

This is my resignation letter. I would like to express my gratitude.




Andrew Benjamin.

3. Resignation letter Sample of Manager/Director

October 14, 2021

Head of HR Division

PT Selalu Sukses

Jalan Asia Afrika No. 45


Yours faithfully,

By the decision of the board of directors, through this application letter, I am:

Name: Agus Sutantyo

Position: Director

I am resigning from my manager position as of October 14, 2021.

During my service at PT Selalu Sukses, I have gained various valuable knowledge. The invaluable experience of my colleagues has helped me a lot to develop into a better person. Hopefully, I can become a more professional person in the future. I am also willing to help during the transition period for the smooth implementation of the tasks I left behind.

Hopefully, PT Always Sukses will advance to become a bigger, better company in the future.

Thank you for your attention.



Agus Sutantyo

4. Resignation letter Sample of teacher

September 3, 2021


Headmistress of Bina Bangsa High School

Mawar Street No. 189


Yours faithfully,

Through this letter of resignation, I am:

Name: Rudi Suwarso

Position: Biology Teacher

Officially resigned from the position of a Biology teacher at Bina Bangsa Senior High School as of September 3, 2021.

In addition, I would also like to thank my fellow teachers and other staff at Bina Bangsa Senior High School for the experience and knowledge I have gained while teaching this school. On this occasion, I would also like to apologize to all levels of the School Committee and the Bina Bangsa Foundation if there is an unpleasant mistake.

Hopefully, Bina Bangsa High School will achieve more, both in academic and non-academic fields, so that it can continue to print the next generation of the nation who has a noble character, is intelligent, and can be proud.

Thank you for your attention.


Yours faithfully,


Rudi Suwarso

Reason for Submitting Resignation Letter


Family can be an excuse to resign from your current company, especially if you live abroad. So taking care of your parents or sick family members is one of the good reasons for resigning. This reason can be valid for you to submit a letter of resignation using the explanation of having to prioritize your family and finding another job that allows you to be close to your family.

Unable to develop self-potential further

Some employees want a challenge at work. They will feel bored if he gets nothing else in their work other than salary. Usually, They want to get out of their comfort zone and try various new things. This reason focuses on your development as a self, meaning that you submit a letter of resignation because you feel there is no further potential self-development that can happen even if you spend more time in the company.

Uncomfortable office conditions

Moreover, the environment is one of the important factors in a person’s comfort level at work. Moreover, there are many reasons why office conditions are considered uncomfortable, including the commute time, poor sanitation, etc. One of the reasons that are often found now in the letter of resignation is that it is not a suitable working environment for one person that makes them decide to find somewhere else to work.

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Experiencing high stress

No friends to share the stress in the office and poor communication with superiors are factors why employees gain stress from time to time. Thus, employees who cannot stand the pressure usually decide to resign.

Want to continue the studies to a higher level

This excuse is used by employees who are still relatively young and want to chase their million dreams and future. So they want to focus and continue their studies to a higher level to lead them to a brilliant career.

Also read: 5 Effective Ways to Retain Your Best Employees


A resignation letter is not something you can take for granted. Even if you want to leave the company you work for, you still need to impact the company and your boss positively. Professional attitude can be seen in the way the person leaves the workplace. Therefore, pay attention to the resignation letter you will give to your boss. Maintain a positive image as an employee.

Resignation letter


Start using Human Resource Management Software for easy employee management, including the resignation process. Visit the HashMicro website for complete product information and schedule a free product demo that you will use to advance your company.


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Chandra Natsir
Chandra Natsir
A content writer with a strong interest in writing and technology. Chandra is dedicated to writing useful, entertaining, and relevant information for readers, and he continues to develop content that connects and inspires them.


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